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Operations Snapshots

MSF OCB

Intention

We commit to stop monthly Sitreps & focus on Project Monitoring

#CoordoWeek 2018

Why?

1. We believe there is better tool for transmitting knowledge than the SitRep, which is an activity-related report.

2. We want to increase visibility and comprehension of our projects for everyone. This is key to share a common vision and roadmap.

3. We want to reduce the 'infobesity'.

Coordination

Project

Cell

Monthly Sitrep

Monthly project and mission Sitreps

Monthly Medical report

Monthly Medical reports

-> 2019

Quarterly Medical Monitoring report

Quarterly Monitoring Meeting sheet

Quarterly mission Snasphot

Quarterly project Snapshot (incl. Quarterly Monitoring report)

as of 2020

Context update (frequency to be determined)

Development

PATIO

to define the "what"

with HoM, FieldCos/HQ representative (1 person/Department)

slowly but surely

#end2018

Project launching

Project Committee

Involvement of other Departments

to get the internal validation

to get a HR person secured in the IT unit

Project pilot

Project Snapshot Pilot

Should I test or should I go?

#Spring2019

Mutare

Kouroussa

Tabarre

Khost

Akkar

Iteration (version 2)

Mission pilot

Mission Snapshot Pilot

#Summer 2019

Belgium project

Case study DR Congo

Iteration (version 2)

Delivery & Roll-out

Delivery & Gradual roll-out of Snapshots

#End2019

  • IT delivers the platform
  • Tutorial and Internal Coms developed
  • Roll-out calendar defined
  • Stakeholders receive feedback

#2020

  • Quick-off with communication
  • Project Manager supporting the implementation starts beginning of February

  • Projects Identification part start being reviewed by Field teams
  • Roll-out starts

Target: MM Q1 = at least 4 missions use the snapshots

Target: MM Q3 = at least 25 missions use the snapshots

Target: MM Q2 = at least 15 missions use the snapshots

Target: MM Q4 = 34 regular missions use the snapshots

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