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Introduction

Introduction

Human Resources & Payroll are excited to announce the implementation of the Employee Self-Service Portal!

What does this mean for you?

  • No more paper forms!
  • No more trips to HR!
  • A view into the HR System of your personal information!

Portal Features

Change personal information such as your name, address, contact information, W4 and direct deposit bank account

View you paystub, PTO balance and job information

Link out to your benefits, annual comliance, performance appraisals and more

How To

How To

This section of the presentation will cover how to navigate and use the Employee Portal

How to Access the Employee Portal

View Your Pay Check

There are 2 different places you can go to view your pay check within the Employee Portal

You can click on the Pay Checks link to view your pay information within the payroll system itself

  • You will have access to your new pay stub by each Pay Day

View Your Pay Check

ADD SCREENSHOTS

View Your Pay Check

You can click on the Doculivery link to view your pay information on Doculivery

  • You will have access to your new pay stub in Doculivery by Wednesday before each Pay Day

View Your PTO Balance

Click on the PTO Balance icon to view your PTO balance

Your PTO balance will be updated each pay day

Your PTO Balance

Change Your W4 Exemptions

Click on the W4 icon to view or change your W4 exemptions

You must make your W4 changes before 11:00am payroll Mondays for it to be in effect for that pay period

Change Your Federal W4 Exemptions

Click Here

Change Your Federal W4 Exemptions

Step 1

Select the number of exemptions from the drop down box labeled 5 then click Continue

Step 2

Change Your Federal W4 Exemptions

Click Update to complete your W4 change

Change Your State W4 Exemptions

Click Here

Note: If you live in North Carolina, you will see both SC: INCOME TAX and NC: INCOME TAX in addition to the FD: INCOME TAX

You may only change the SC: INCOME TAX withholding

If you change the NC: INCOME TAX withholding, there will be no impact to your paycheck

Change Your State W4 Exemptions

Complete the boxes on the form then click Continue

  • Residency: Select the appriorpiate option from the drop down menu

  • Status: Select the appropriate option from the drop down menu

  • Exemptions: Type a number between 1 and 9
  • If you are not sure what to claim for your exemption, please consult your accountant

  • Additional Amount: Enter a dollar amount if you want an additional tax amount to come out of your paycheck

Change Your State W4 Exemptions

Click Update to complete your W4 change

Change Your Direct Deposit Bank Account

Click on the Direct Deposit icon to change the bank account your paycheck is deposited to

Change Your Direct Deposit Bank Account

Click on Close Account

Change Your Direct Deposit Bank Account

Select I agree with this statement then click Continue

Change Your Direct Deposit Bank Account

Click OK if you want to close your current account and open a new account

Click Cancel if you want your paycheck to keep going to the same account it is deposited to today

Change Your Direct Deposit Bank Account

Click Add to open a new account where your paycheck will be direct deposited

Change Your Direct Deposit Bank Account

  • Bank: Click on the magnifying glass to find your bank and routing number from the list
  • If your bank and routing number combination does not exist, please enter a ticket in the IT Service Portal and HR will add your bank and routing number to the list
  • Once you select the correct bank and routing number combination from the list, your Routing Number at the bottom left of the form will auto-populate

Change Your Direct Deposit Bank Account

  • Effective Date: Today's date will auto-populate as the effective date
  • Description: Type Pay by D in the description box
  • Account Type: Select Checking if you are entering a checking account number and Savings if you are entering a Savings account number
  • Account Number: Enter your 16 digit bank account number
  • Click Update

Note: your first paycheck after you change your bank account will be a live check

Update Your Personal Information

Within the Edit Profile icon, you have the ability to update your:

  • Name
  • Phone Number
  • Personal Email Address
  • Emergency Contact
  • Address

Also, you can view your job details, such as your manager, pay rate and job title

Update Your Personal Information

To update your your information listed below, click on the Personal Information tab at the left of your profile

  • Phone Number
  • Personal Email Address
  • Emergency Contact
  • Address

Change Your Name

ADD DETAILS & SCREENSHOTS

Update Your Phone Number

Under the section labeled Contact Information, click on Add Phone

Update Your Phone Number

A new window will open like the one shown here

  • Effective Date: enter today's date
  • Telephone Type: select from the drop down list
  • Country: click on the magnifying glass then select from the l ist
  • If your country is not listed, please open a Help Desk ticket with the country you need so we can add it for you

Update Your Phone Number

  • Phone Country Code: click on the magnifying glass then select from the list
  • If your country is not listed, please open a Help Desk ticket with the country you need so we can add it for you
  • Phone Number: enter your phone number with area code

  • Check the box for this to be your work phone if it is your work number
  • All other fields can be left blank
  • Click OK to save your new phone number

Add A Personal Email Address

Under the section labeled Contact Information, click on Add Email

Add A Personal Email Address

A new window will open like the one shown here

  • Effective Date: enter today's date

  • Description: leave blank

  • Email Address: enter your full personal email address

  • Leave all other fields blank

  • Click OK to save your personal email address

Add An Emergency Contact

Under the Emergency Contacts section, click Create

Add An Emergency Contact

A new window will open like the one shown here

Enter all emergency contact information and click OK to save

Add An Emergency Contact

Change Your Address

Under the Addresses section, click Change Address

Change Your Address

A new window will open like the one shown here

  • Effective Date: enter today's date

  • Reason: click on the magnifying glass then

select from the list

  • Description: leave blank

  • Country: click on the magnifying glass then

select from the list

  • Street Address: type the address where

your mail should be delivered

Change Your Address

  • City: enter the city

  • State: click on the magnifying glass then

select from the list

  • Zip Code: enter the zip code

  • Check the box Send Mail To This Address

  • Leave all other fields blank

  • Click OK to save your address change

View Your Year to Date Wages

Click on the Yearly Earnings icon to view your year to date wages

View Your Year to Date Wages

ADD SCREENSHOTS

View and Change Your Benefits

Click on the Benefits icon to view and change your benefit elections

This icon will direct you to the Empowered Benefits log-in screen where you can manage your benefits

Have Questions?

Have Questions?

Employee Portal HUB Page

Visit the Employee Portal HUB Page for links to the FAQs and other information

IT Help Desk

Click the IT Service

Portal link on the

left side of the

Employee Portal

or call the IT Help

Desk at x6HELP

(x64357) to enter a

ticket

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