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File Organization and Management

Intro

Important Skill as a Designer:

File Management and Organization

Why

Why is it important?

Required as a professional skill

Other designers may or may not have this skill = you get the job!

Saves Time and that means more money

Manage

What to Do?

Create a File management system that works

No - everything on your flash drive does NOT work

Create a File Naming System that works

No - project 1 thru 1000 does not work

Create Sub folders by projects works best

No - not one folder for all your projects

Folders

Create Folders

You need to create a folder structure for all the projects

One folder per project

The Project Folder may have sub folders

Give Folders Strong Names

Example: 18 Coop Flyer Designs

Use Sub Folders to continue to organize

18 Coop Flyer Designs (Main Folder), Sub Folder: Two Head Design and One head design

Names

Strong Folder/File Naming

Using Strong File Names is critical to finding the correct file

Strong Names are:

Descriptive - what the file is

Provide Client Information

Do not contain abbreviation

Can be figured out if you are not in the office

Examples

Disorganization Example:

Examples

Organization

Examples

Folder and File Names

Poor Examples:

Flower1.psd

Flower2.psd

Flyerdesign1.ai

Flyerdesign2.ai

Good Examples:

Red Rose Water Color Painting.psd

Two Head Coop Flyer Design.ai

DCCC Tabloid Size Layout Brochure.idd

Conclusion

Conclusion

Professional Designers use:

good organization systems

strong file names

Need to think ahead of time how to create folders and naming systems

Hands-on Exercise: Let's review how to make folders and sub folders

Save Files with strong file names

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