Practical Presentation

• Initially the Polytechnic was riding at the Ipoh Daily Training Center (DTC) which later became the Kinta Teachers College.
• For the first 300 students, the lecture was held from June 2, 1969.
• At the end of 1973 Politeknik moved to his new campus and was inaugurated on May 10, 1974 by YB Minister of Education at that time

• This polytechnic was established with the aim of providing training to high school graduates with SPM or SPMV qualifications.
• Initially, this Polytechnic has only four Academic Departments namely the Civil Engineering Department, Electrical Engineering Department, Mechanical Engineering Department and the Department of Commerce.

• From start to end 2007, PUO has given a total of 50,822 graduates
• There are now former PUO students serving in various fields of economic activity and they have contributed their skills and energy in the nation's construction process.
• This success is due to the collaboration of all parties including lecturers and other staff members who now number 681.

The objective of industrial training is to enable students to:

• Build individual personality.
• Communicate effectively.
• Adopt good ethics and regulation.
• Provide exposure to the nature of work.
• Produce industry training reports.

1. Management of student placement in the industry related to the field of the program being followed. Conducting student placement from 5 main departments ie;

• Department of Civil Engineering (JKA)
• Electrical Engineering Department (JKE)
• Department of Information and Communication Technology (JTMK)
• Department of Commerce (JP)
• Department of Mechanical Engineering (JKM)

2. To foster collaboration with industry to improve the relationship between institutions with outsiders.

3. As information kiosk between institution and industry.

CISEC

Entry & Exit

Entrance of Training Industry

Mr. Azmi's & Mrs. Hanis' Room

Trainee Place

Head of Training Industry Unit Room

Place of Different Departments

Administration Unit Department

Entrance of Quality Unit, Communication Training Industry Unit

Scene of Training Industry (Down)

Key In Data

• Everyday, there's a lot of works need to be done. The important thing is key in the data.
• This is very important when typing the details of students, lecturer and polytechnic.
• All of this will be keep in system once it had been saved.
• The benefit is to make sure that all the system and information work well and keep update to make ease for polytechnic progression.

Serve Students & Lecturers

• As assistant supervisor, it is needed to serve students when supervisor oversea or don't have any time to serve students and lecturers.
• The basic things to do is to gain information about students and lecturers.
• The only way to gain is to surf on student portal which easy to know the data of students and lecturers.
• From that particular side, it can make us easy to detect what's the problem of student, whether financial problem or attitude problems.

Answer Calls

• There will be a lot of incoming call that need to handle.
• Sitting on this position must have a skill which is multi-tasking.
• The call will be made by students, lecturers and company.
• Students will call for asking information and help to check their status in polytechnic.

Make Letters

• Making a letter is the common and important things for polytech.
• All of the letters doesn't make for fun, it must have reason and absolutely important for an event, meeting or programs.
• The letter should be in format and it's already been provided by supervisor.
• It just to avoid for misformating the letter that should be in PUO's letter format.

Filings

• Filing is the common thing and always be a day job need to be done.
• By doing filing, it's will make all the data were arrange in order and systematic.
• The most important thing in filing is to tag the file after done gather it.
• This to ensure that none of data will mislead whether students or lectures.

Compile The Documents

• Compile is the complicated which need to collect the data, print it out and make sure that the data were not mix with the others.
• For example, information of students were mix with lecturers information.
• This will mislead all the person that want to use the file that had been compiled together.
• The first thing need to be remember is what kind of data, category of it and does all the print out were sync of the subjects and it's clear to read.

Put The Mail & Into Pigeonhole

Arrange All The Appendix According Indexing

Arrange According Color, Sorter And Compile

Confirmation Letter

Arrange The Files Into Cabinets According Indexing And Colors

Design Cover Page Of PUO's Report Book 2018

Type And Volume Of Records To Be Store And Retrieve

System ePortal To Key In Students Internship Company

Guide Label, Folder Label And Caption Title

File Of Answer Form

Sample Of Answer Form

LECTURER'S SPEECH

MONTHLY ASSEMBLY

(DEWAN JUBLI PERAK)

ACTIVITY

"GOTONG-ROYONG"

Meeting

• Formal - The meeting with all departments, lecturers and staffs. E.g; Annual General Meeting, Extraordinary General Meeting, Lecturers Meeting, Curriculum Training Industry Meeting, Presentation Curriculum Training Industry To Firm Meeting

• Informal - No motions put and voted upon - these may be information sharing or reporting meetings. E.g; Staff Meeting, Mr. Azmi & Mrs. Hanis meeting twice a week and Mrs. Hanis will record for the upcoming plan.

Office Layout

Definition of office layout is the systematic arrangement of office equipment, machines and furniture and providing adequate space to office personnel for regular performance of work with efficiency.

PUO's Cellular / Closed Offices :-

• A large floor space that is divided into a number of individual offices and by permanent walls.
• The privacy allows the employees to have their own area where they can think and do work without any distraction.
• The hierarchical order is very clear as the better the office, the better the position of the employee in the office.

Telephone System

PUO used key telephone system (KTS). Telecommunications system that converts a single public switched telephone network (PSTN) line into an array of internal business lines. Benefits of this type telephone system :-

• Easy to handle
• Fast to connect from one department to another

Filing System

In PUO, filing system is compulsory to indicate the file by each type of its documents.

Filing means keeping documents in a safe place and being able to find them easily and quickly. Documents that are cared for will not easily tear, get lost or dirty.

A filing system is the central record-keeping system for an organization. It helps you to be organised, systematic, efficient and transparent. It also helps all people who should be able to access information to do so easily.

The procedure of PUO's filing system is a room full with cabinets and tags divided by colors and title. The files will be arrange according to it's category

Software & System Used

PUO used a lot of software and systems to make documents, data, information were kept in safe, neatly and clean. Examples:

• Microsoft Excel
• Microsoft Word
• Microsoft Powerpoint
• ePortal
• Google Drive
• Editing Software