Copy of Communications Manager

COMMUNICATIONS MANAGER

WHAT DO I DO?

Website, Twitter, Facebook

Results Service EuroHockey Tournaments

Project by Daniel Gass and Siobhan Madeley

Advantages/Disadvantages

• Advantages of a web application:

More efficient, less time consuming

More up-to-date, more personal

Clear layout

Information only entered ONCE

• Disadvantages:

Development

Some ongoing Maintenance

Progress to date

• Database

Scheme set up

Display -Draft, in progress

Administration, work to do

How can we make this process more efficient?

• Using a WEB application which creates tournament pages
• Using a DATABASE

Timeline for Project Results

Development

• Private testing (Old system on website)
• Indoor Junior Nations Vienna 18-20 Jan
• Live testing for the top division only
• Indoor Club Cup (Lille & Vienna) Feb

Evaluation

• Feb

Launch

• EuroHockey Club Champions Cup (Rds 1 & 2) 29 March 2013

Problems with current process

• High workload
• Many manual processes
• Entering data in website
• Copying/Duplication of information
• Results are entered in several places

Project Results

Collapsible

General:

Presentation given to EHF CC in

Dublin, 20 September 2012

Daniel F. Gass

Current process

Trigger – Text message

No Trigger – No indication when

• Organiser reports final result

Publish result on website

Publish result on social media

• Match report is uploaded to Dropbox

Upload match report to website

Create link to the match report

• Continuous update of ranking table

Enter results in Excel

Manually copy ranking rows into website

No Trigger

Current process

Trigger – Text message

Advantages/Disadvantages

• Communications Strategy for the EHF

• Effective communication with external stakeholders in Europe

• Quality of EuroHockey events

• Foster good relations with the media

• Ensure good working conditions for the media at EHF

• Stimulate effective use of the Internet and electronic communication

• Media Officer
• Hosts meetings
• Technical Seminars
• Communications Committee

Progress

Organizer reports final result

Publish result on website by editing article

Publish result on social media

Match report is uploaded to Dropbox

Upload match report to website

Edit article and create link

Continuous update of ranking table

Enter results in Excel

Manually copy ranking rows into website article

No Trigger – No indication when

Screenshots

Timeline

No Trigger

Database

Scheme set up.

Frontend / Display

Draft, In Progress

Backend / Administration

Next on roadmap

• Advantages of a WEB application:

More efficient, less time consuming

More up-to-date, more personal

Clear layout, visual distinctions

• Disadvantages:

Development

Some Maintenance

Web application: Where? & How?

Continued Development

Private testing (Old system on website)

Indoor Junior Nations Vienna 18-20 Jan

Live testing for the top division only

Indoor Club Cup Lille & Vienna Feb

Evaluation

Target: Launch - EuroHockey Club Champions Cup (Rds 1 & 2)

29 March

Web application: Where? & How?

Database

Time spent developing so far: 30hrs

~ Expectation of development work ahead: 50-60hrs

Joomla! vs standalone application

Eurohockey.org is built on Joomla!

Evaluated a number of Joomla! extensions without finding a suitable application.

Reason for standalone: unique tournament systems, ranking criteria, point systems.

Standalone application can be integrated into the existing website.

Simplified structure

Tournament table

How can we make this process more efficient?

Joomla! vs standalone application

Eurohockey.org is built on Joomla!

Evaluated a number of Joomla! extensions without finding a suitable application.

Reason for standalone: unique tournament systems, ranking criteria, point systems.

Standalone application can be integrated into the existing website.

Problems with current process

Team table

Current process

Trigger – Text message

Web application which dynamically creates tournament pages

Database

3 tables: tournaments, teams, matches

Frontend

Outputs tournament info, matches, rankings (computations from db tables)

Backend/Administration/Web form

Add/edit database information by changing cells

High workload

Many manual processes

Entering data in website article

Copying/Duplication of information

Results are entered in several places

Most illustrative example: Each ranking cell has to be manually entered into website from Excel spreadsheet

Match table

Organizer reports final result

Publish result on website by editing article

Publish result on social media

Match report is uploaded to Dropbox

Upload match report to website

Edit article and create link

Continuous update of ranking table

Enter results in Excel

Manually copy ranking rows into website article

No Trigger – No indication when

No Trigger