Easipay

Go to www.easipaylive.co.nz

Bookmark it!

Login with your username (email address) and password.

ACTION POINT!

Please ensure your emergency contact information is correct!

Please ensure the e-mail address is the one you would like your payslip e-mailed to.

Click on the 'Timesheets' tab, then select 'My Timesheet'

Click on the 'My Timesheets' on the homepage.

• Enter your hours worked alongside each day worked

• Enter your break times too

• Select the relevant department

• Click Save

Your timesheet will then be approved by your manager.

Important! On this screen you can see what your leave balance will be at any future date!

Easipay is a user-friendly system so give it a go!

If you have any questions please contact Payroll at payroll@youthtown.org.nz or call

+64 9 379 5430

Payslips

Payslips will be automatically emailed to you but you can also find them in the Employee tab under Payslip History.

You can print or view your payslips by ticking the box next to the required payslip/s and clicking view selected.

Timesheets

(relevant to casuals)

Step 2

Click on the latest pay run

Step 1

Getting to your timesheet

EITHER...

OR...

Easipay

Step 3

Entering your hours of work

split costing

If you worked across different departments, you will have to split your timesheets accordingly:

• Click Duplicate Row
• Enter appropriate hours
• Select relevant department

Please enter your hours worked by midday on Monday of our pay week.

If you have any questions please contact Payroll at payroll@youthtown.org.nz or call

+64 9 379 5430

• At Youthtown, we use Easipay to apply for leave and to access pay slips.
• You will be sent an activation e-mail for Easipay from Payroll.

Pay Day

Activate your Easipay account

The Home screen

• You will be sent an email from Datacom asking you to activate your Easipay account.
• Please do this within 4 days (or the link will expire).
• Your usename is your email address.
• You will need to choose a password.
• Your password must be at least 8 characters and contain at least one of each of the following:
• uppercase letter (A-Z),
• lowercase letter (a-z),
• number (0-9), and
• symbol (!@ # $ % ^ * ( ) + =)

• To access this screen at any time, click on the home tab.
• You can quickly apply for leave (Leave Calendar/Leave Request) or enter timesheet information (My Timesheet) from here. Just click on the relevant hyperlink.

Accessing the easipay website

This is a secure website - You will be automatically logged out after several minutes of inactivity.

You will be paid fortnightly and your pay will appear in your account on Thursdays.

The pay period is for 2 weeks up until the Sunday prior to payday.

How to change your password

Your employment details

Your employment Details can be found under the Employee tab.

This screen shows your payroll information such as your pay rate, IRD number, tax code, start date.

You cannot change these details yourself for obvious reasons!

Your Personal Information

Click on Change Password in the Employee tab.

• Type in your old password.
• Type in your new password.
• Confirm your new password.

Remember that passwords must have at least:

• 8 characters
• 1 uppercase letter
• 1 lowercase letter
• 1 number
• 1 symbol ! @ # % ^ * ( ) + =

The Personal Details section can be found under the Employee tab and is where you can update your contact details.

To edit your personal information, click on Edit, alter your information, then Save.

Your Leave

If you work on a casual basis or have differing hours each week, you will need to complete an online timesheet through Easipay.

How you ask? Follow this presentation.

For casuals

For permanents

Your leave is paid out to you each pay period.

Go to the Leave tab and you can view your Leave Balance the bottom left corner.

Your can see all of the leave you have booked, as well as your teams leave.

All Public Holidays are automatically populated in Easipay, so you won’t have to enter these from now on.

To make a leave request, select New Leave Request.

Make a leave request

After you have selected New Leave Request:

• Select the type of leave from Leave Type.
• Type in reason (if required).
• Select ‘from’ and ‘to’ dates.
• Check ‘Hours Taken’ is correct.
• Save your request.

The pending leave request will be added to your leave calendar and your manager e-mailed.

You can cancel a leave request at the top right hand corner.

and Easipay