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Monday, May 21st
Team 5:
Overview
• In the external affairs department for a not-for-profit medical center
• Funding for the center comes from several various sources
• Department is responsible for preparing the annual report of the center’s accomplishments and financial status for the board of directors.
• The center has a goal to be in “the same league” with other not-for-profit organizations in terms of donations and funds.
• Board members have asked that we update the report and use it to inform stakeholders about the advances the center is making.
• Create a detailed plan for how we will get this project done and present it to the board at their next meeting. If sucessful, we will get the budget to start the project.
• We have 6 weeks as a department to create our plan
-Create a comprehensive annual report that is shorter, simpler and easier to read
-Shows benefits of the center’s research and impact research has on people’s lives
-Hope to increase number and monetary amount of donations given to the center
-To be completed in 6 months, beginning on May 15 and will be mailed to key stakeholders on November 15th
-Budget about $2 million
1. The center will continue to be funded through its current sponsors.
2. The current department that Alexis is a part of will not grow/ get additional skills than what are already listed.
3. This project will be completed during normal working hours in addition to normal responsibilities. (expect additional travel, which could require some evenings/overnight stays)
a. Decide which locations team members will travel to for testimonials and photos
b. Solicit volunteers from other departments to help with tasks
c. Prepare plans for which tasks will be outsourced to contractors
d. Decide which team members will be traveling to which locations
e. Create plan for how document will be structured
f. Travel to various locations.
g. Obtain all legal requirements for pictures and testimonials
h. Order specialty materials and equipment for construction of document and photography equipment
i. Get quotes/decide who will print these reports
j. Get quotes/decide who will mail/deliver these reports
k. Ensure that donation procedures can handle influx of donations
l. Ensure that additional inquiries about center, products, and donations can be handled
m. Determine who report will be sent out to
n. Create first draft of annual document
o. Proofread/edit draft of document
p. Create edited draft of document and distribute to key internal stakeholders for approval
q. Send out final draft of report to required stakeholders and potential donors
May 15,
Present Detailed Plan
Nov 15,
Mail Report
April 1, Project Start Date
Who will be responsible for the work?
• Lakysha: photography
• Grace: Making graphics and compiling report
• Levi: Writing/editing report
• Alexis: deciding on proposals, managing project
• Photograph and get testimonials at hospitals
• Photograph and get testimonials at clinics
• Photograph and get testimonials at long-term care facilities
• Write short explanation for each disease center researches
• Write short biography about the doctor in charge of research for each disease
• Write about status of research for each disease (concentrate on any breakthroughs)
• Put testimonials in pleasing format with section about impact on peoples’ lives
• Write about benefits of the center’s research
• Write about accomplishments in the past 5 years
• Edit report
• Get design, printing, and distribution proposals
• Decide who to choose based on proposals
• Manage Lakysha, Grace, and Levi’s activities and schedules
• Review report after Levi edits
Defines the sequence of how things get done
Key Deliverables:
Cost:
Other Requirements/Information:
Key Deliverables:
Cost:
Other Requirements/Information:
Key Deliverables:
Cost:
Other Requirements/Information:
Deliverables:
Costs:
Break-Even Point:
Baker, R., Clements, J., & Gido, J. (2017). A Not-For-Profit Medical Research Center. In Successful Project Management, 7th Edition (pp. 135-136). South-Western College Pub.
Business Price Calculator. (n.d.). Retrieved from United States Postal Service: https://dbcalc.usps.com/Default.aspx
Pricing. (n.d.). Retrieved from GotPrint.com: https://www.gotprint.com/store/pricing.html
ISO Standards in the Printing Industry. (2017, March 24). Retrieved from 1ink.com: https://www.1ink.com/blog/iso-standards-in-the-printing-industry-1inkcom/