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Remote Working & Choosing Online Systems
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Security
Confidential data transmitted through online systems could be intercepted.
If security is important you need to ensure the service encrypts data during transfer.
This might be through the use of SSL/TLS.
Factors Affecting Choice
Cost
While often free for individuals, businesses usually have to pay a subscription fee.
These fees scale with the business but can vary between different providers.
Additional costs include internet access which must be fast and stable.
Features
Your business needs the system to have certain features.
For example:
- collaborate simultaneously on a document
- automatic syncing cloud & local storage
- specific functionality in online software
- security features for protecting data.
When choosing an online system you have to be careful to choose one that meets your requirements.
Factors that affect your choice include:
Ease of Use
It is important that an online system is easy to use for employees.
This can be helped by being responsive to different devices, accessible to disabled users and with good technical support & documentation.
Connectivity
- Features
- Connectivity
Online services requires a lot of data transfer, especially cloud storage.
If a business adopts online services then a fast stable connection must be available.
- Security
- Cost
- Ease of Use
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Remote Working & Choosing Online Systems
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Systems for Remote Working
Virtual Private Networks
A private network that runs across the internet.
Used ito allow a user to connect to their work LAN while working remotely.
Encrypts data so that it cannot be read if intercepted.
However a VPN can be difficult to setup.
Online services support working remotely.
Two technologies that are particularly helpful for this are:
- Virtual Private Networks
- Remote Desktop Technologies
Remote Desktop Technologies
Allows a user to access their work desktop from outside the business offices.
Allows access to files, folders, LAN, printers & software applications.
However it isn't good for graphically intensive tasks and if your internet goes down you can't access anything.