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Transcript

What Do I Keep?

Caring for your Family History

Amy Barritt, Librarian/Archivist

Traverse Area District Library

"Future Use", or

What are trying to accomplish?

Steps in Appraisal:

1. Develop a goal... have a finished product in mind.

2. Assign a value to items based on your goal.

3. Determine the item's disposition: Keep, Toss, Give Away.

Value and Disposition

Clue: You can't

keep it all!

Clue #2: It's not all valuable!

  • Rarity
  • Informational
  • Condition
  • Sentimental

Your Records:

Financial, Medical, Warranties, etc.

Appraisal, or What is it good for?

... Keep, Toss or Give Away?

The Impulse to Save vs. the Impulse to Destroy

Records Retention Schedule:

IRS Publication 552;

http://www.hrrcpa.com/wp-content/uploads/2012/04/Individual_retention.pdf

Conservation, or Who do I hire?

Preservation, or What can I improve?

Vendors I Use

Gaylord Archival: http://www.gaylord.com

University Products:

http://www.universityproducts.com/

Top 5 Killers:

1. Light

2. Fluctuating temperature

3. Fluctuating humidity

4. Handling and corrosives

5. Time

...but not always trust.

Be a "savvy shopper", and beware outrageous promises.

Collection Scope

Example

Collection Scope, or

What do you have?

My Goal:

To Inspire You to Do Something About Your Collections

Medium, Topic and Date, Location,

Provenance, Condition

And, What are you missing?

One Box of Photographs, Seehausen and Schlimmer Families from 1890s to 1950s, in top drawer of dresser in guest bedroom, got from Aunt Jean after Grandma Seehausen's passing, Images look good but lots of bent corners and stacked on top of one another

...and stop sweating the details!

1. Make an inventory:

- Medium of the collection, record or item

- What information it tells

- Where it is stored

- Where did it come from

-What shape it is in

Archival Tenets to Live By

1. Don't do anything you can't undo.

1. Scope

2. Appraisal

3. Preservation

4. Conservation

5. Scope, pt. 2

Share with the World!

Collecting Scope pt. 2

2. Trust no one and nothing (LOCKSS).

What are you missing?

Tell others about your projects!

Let's define some jargon!

Collection: a group of resources related in some identifiable way.

Preservation vs. Conservation

Preservation: maintenance of artifacts and documents through study, diagnosis, treatment and prevention of decay and damage.

Archives: non-current records of enduring value.

Conservation: treatment and repair to restore an

item to a usable state. A specialized branch of preservation.

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