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Advisory Planning

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Jamie Johnston

on 3 August 2016

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Transcript of Advisory Planning

End
Start
PUHSD Strategic Plan Focus

1.
A
chieving readiness in college, career & life.
2.
B
uilding a strong school community.
3.
C
reating a culture of excellence.
Problem Inquiry:
What are you trying to address on your campus?
1. Campus Culture & Climate
2. Academic Performance
3. Both
Common Language Defined in Advisory
Buy-In
- represents all levels of agreement with final result being student success in advisory.
Struggling Students
-Capable students whose behavior/situation is keeping them from demonstrating success.
Under-performing Students
- students earning D or F in courses.
Achieving Students
- students who earn A, B & C’s in courses.
Advisory Planning
Logic Model
Advisory Must Have Recommendations
Advisory Steering Committee (ASC)
Advisory goals
Advisory Organizational Chart
Members must include: Admin, Teachers (recommend 1
from each department), Student Support Services,
Counselor, CTA chair or designee
Training (initial and ongoing)
Step by step manual for teachers
Equity in assign roles based on school capacity and need
Use planners/agendas
Plan to clear campus
Advisory will be 0.25 credit per semester
Setup
First week common activities mapped out
Internal schedule outlined
Procedures for travel
Assessment of facilities and available staff
Feedback loop process for staff
Sign-in & out process
Campus plan for non-compliant students
Plan to report student progress & celebrations
Minimum of 3 travel days
Through an identified process ASC must approve any club meetings during Advisory
Implementation
Relationship building imbedded in advisory
Data/process to identify struggling, underperforming and achieving students to link to resources.
Scheduled activities/workshops for students
Activity structure to support non-compliant students
Pathway for struggling students
Additional Support

Advisory:

A period of time during the school day dedicated to increasing academic achievement by removing barriers to learning and providing interventions and support.
ADVISORY DEFINED

1. Advisory is used to remove barriers to learning.
2. Successful implementation of Advisory will improve student performance and connect all students to a caring adult.
3. Advisory will connect students to engagement
opportunities both in and outside of school (i.e.
campus clubs, civic engagement activities)
ADVISORY NEGOTIOABLES

Advisory pathway for scheduling 1yr vs. 4 yrs.
Frequency of (ASC) meetings; new schools at least twice per month.
Cohorts mixed GL, Pure GL, Freshman House
Travel/Non-travel days (based on minimum)
Supplies/resources
Format for non-compliant students
Steering committee membership determined based on school need
Establish guidelines/process for clubs, special interest activities and workshops to meet during advisory.
Schools will establish criteria for advisory credit

Training by role Freshman Academy (where applicable)

Center for Support & Innovation (CSI)


ROLES & EXPECTATIONS RECOMMENDATIONS
Visibility
Create and maintain open communication
Problem solving
Messaging to students & parents
Ensuring all stakeholders are accountable.
Nurture community involvement/support for campus
ADMINISTRATION
COUNSELORS
College & Career programming (ECAP, FAFSA, etc).
Scheduling
Counseling students
Assist with support groups
Take attendance
Tack student travel
Provide additional tutoring (as needed)
Share announcements/messaging
Monitor student attendance, behavior and academic progress
Problem solve student issues with teachers, parents, counselors, admin, & other resource groups
Advocate for students
TEACHERS
Liasons
Librarian
Professional Development Sepcialist
ESS Faciliator



SUPPORT STAFF & TOA'S
Monitor student movement
Ensure a clear campus during advisory
SECURITY
Identify personal strengths and weaknesses
Seek support to be successful
Develop organizational skills, time management skills
Plan for post-secondary life.
STUDENTS
Support student learning time
Be aware of advisory model Communicate with school on issues that may impact student's learning
Monitor student academic progress via Parent Vue, student agenda/planner, transcripts, etc.
PARENTS
Make sure availability of computer labs, library, and technology
Monitor student usage in labs, & library
IMC
Communicate with teachers, counselors, and admin.
Support students as appropriate to their assignment
Advisory Coordinators
Facilities
- # of available locations for Advisory
Staff
- Advisory organizational chart
Technology
-Allocation of campus resources
Supplies
-Agendas/planner/ binders/classroom supplies i.e. text books
ADDITIONAL INPUTS
ACTIVITIES
Develop a folder online for all resources from all PUHSD campuses for ASC (Advisory Steering Committee) to use to build advisory documents/forms for their campus.
Schools will provide an Advisory toolbox on their shared drive.
Advisory supports for instruction & process:
First 7 minutes: check in, attendance, and announcements
5 min travel time
33 min of Advisory time


Advisory Classroom Format & Travel Recommendations:
Orient students of purpose and process of Advisory.
Build rapport with students
Use no travel days to connect whole class together
Provide academic interventions and supports
Celebrate student successes and strengths
Advisory Class Objectives Recommendations:
ASC (Advisory Steering Committee) will develop training for staff and create a manual for structure of Advisory which includes all stakeholders’ roles and expectations.
District will support staff training efforts including new teacher induction and additional professional development.
Training
OUTPUTS

PROGRAM EVALUATION
Student’s grades, attendance and behavior checked at a minimum of 3 weeks but may be adjusted to a higher frequency.
Survey developed for both student and staff feedback.
Open forum meetings for staff feedback.
Campus/District leadership report on Advisory key indicators (ATD , BHV, Grades, Grad Rates)
SHORT TERM DATA COLLECTION
Increased attendance rates/decrease tardies
Decrease D/F Rates; Increase GPA
Improves campus culture; increase student connectedness
Decrease discipline referrals
Increase graduation rates
Increase enrollment
Increase college readiness; college knowledge
Increase work readiness
Increase District/campus rating
LONG TERM DATA COLLECTION
ADDITIONAL THINGS TO CONSIDER
How to support staff and leadership if staff or leadership is not compliant with Advisory protocols.
How to report concerns to District; process for all staff.

Synergy/School Wire/Technology Support for Advisory
Students Services Planning & Access
Common artifacts/resources
Statement of intent for credit
Criteria for students earning credit for Advisory
Support/training on change management; example book-ChangeABLE Organization- William R. Daniels
Use Advisory to streamline K.K.I.S reporting
RECOMMENDED NEXT STEPS
Feedback from District team of logic model; Advisory
matrix form and outlines.
Look at all resources on all PUHSD campus to organize and format for use across schools.
Provide logic models to schools with outlines
Campus develop ASC team by February 1st, 2016
Teams explore models of advisory
Complete PUHSD Advisory Framework Form by March11, 2016
Advisory Planning Team review school framework matrix to inform next steps as needed.
CREDIT RECOMMENDATIONS FOR COURSE CATALOG
Quarter credit (0.25) per semester
School will establish criteria for credits
Proficient/Not proficient; no impact on the GPA
Citizenship Feedback
RATIONALE
GOAL
SETUP
Implementation
Additional Support
Training
Mentoring
Outreach
Additional Resources


Subcommittee Opportunities:
Determinable by each campus. What support does your campus need for Advisory to be successful?
Assist 15-17 teachers on your strand with the day to day process of advisory
Assist advisory teachers in dealing with students that are struggling academically, emotionally, and behaviorally
Meet with strand administrator to celebrate ‘Student of the term’ in each advisory
Meet with students quarterly to discuss grades, and determine course of action for improvement
Track students through Synergy and via Excel spreadsheets
Analyze strand data through synergy reports
Suggested Duties for Coordinators
Example:
10:40 - End of 3rd Hour
10:45 - Advisory Start Time
10:45 - 10:52 - First Seven Minutes
10:53 - 10:57 - Travel Time
10:57 - 11:30 - Advisory Tutoring Time

Provide support where needed-determined by campus
Develop framework for advisory to support district strategic
plan focus across all PUHSD campuses.
Suggested Job Description For Coordinator
Full transcript