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VSM.

SB

sander beukhof

Transcript

In co-operation with

Agenda For Today.

  • Introduction
  • Issues
  • Weaknesses (Inv. Finance Dept)
  • Opportunities (Inv. Finance Dept)
  • Suggestions
  • Conclusion
  • Q & A

1.Look at your VSM and identify what activities (mails, meetings, phone calls and etc) are not mentioned and group them in 5 buckets.

  • Related to close
  • Not related to close but urgent
  • Can be done outside the close
  • What should be assigned to someone else

2. Where do we have opportunities (reports, processes, journals,...), Identify what we can change or approve.

  • look at your own activities
  • look at the team

3. 3hrs workshop will be scheduled week of 27Th of January, please come prepared with ideas, suggestions, etc.

During the workshop we will define a plan and agree how to enroll these improvements.

As Group/Team

Issues:

Opportunities:

Issues:

Weaknesses:

Team' s Suggestions:

Inventory Accountant (Rumst):

Inventory Accountant (Rugby):

Account Payable Analyst (M. S):

Following are the issues, which were revealed by the Inv. Fin dept team during one on one meeting with Intern.

Team Leader:

  • Prefer to use GOMS instead of SOMS.
  • Too many applications to accomplish his daily tasks.
  • No official meeting with T.L.
  • He considers himself as an Island.
  • Little Knowledge of GOMS.
  • Receive too much Queries.
  • Too many E-mails.
  • Only one Meeting once a month with T.L.
  • Unequal distribution of Workload.
  • Team leader lacks communication skills.
  • Lack of Knowledge to carry daily task.
  • Lack of friendly working environment.
  • Mismanagement of time.
  • Lack of team spirit.
  • Issues with bad interdepartmental communication.
  • Too much manual work.
  • Too busy at Month-end.
  • At month-end several SQLs have to be extracted.
  • No pre-training sessions before introduction of new applications.
  • Issues with laptop, takes more time to process & function slower.
  • Lotus Notes gives issue as well.
  • Excel sheet stop responding after a while due over load of work.

  • Organize more meetings (I.e. Team & Individual).
  • Provide more training Sessions.
  • Set up clear goals & objectives.
  • Create strong team bond.
  • Have patience to listen to each other.
  • Recognize group & individual achievements.
  • Pursue accountability and inspire the team to exceed its goals.

  • Bad quality of interdepartmental reports.
  • Too many Emails on a daily basis.
  • Too many Meetings.

Introduction :

Aim of project!

Value stream mapping inventory process and define possible

improvements in order to reduce overtime and safety risk. 

How the project was carried out?

  • Use of secondary data.
  • Qualitative method.
  • One on One Interview.

Serge Wouters

Value Stream Mapping

Trainings

Inv. Fin Dept

By:Maiwand Patman

W H A T WILL C H A N G E

  • Provide Training sessions according to their skill.
  • Evaluate the outcome of training sessions.
  • Provide further Trainings in case of improvements & Willingness to learn something.
  • Create sub-folders in Lotus Notes.

Communication

  • Provide a team leader, with better communication skills.
  • Face to Face meetings & Town Hall Meetings.
  • Video meetings for Inv. Acc (Rugby).
  • No intermediate in team to

convey the message.

  • Improve Interdepartmental communication.

INF

Conclusion!

  • It is feasible to reduce the current over time by 50%.
  • Communicate Positively & Openly.
  • Create Team spirit.
  • The Purchase PO, Sum of Conv to USD & Receipts INVTRAN.
  • Final Cycle count not during ME.
  • SQls on Friday at ME should be run by I.T.
  • Edit & Submit journals at ME.
  • Move the Lunch list from M.S.

Reshuffle of Tasks.

VSM

This is a new year. A new beginning.

And things will change

Fatiha Doudouh & Serge Wouters