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DIRECT OWNER PURCHASE ORDER INSTRUCTIONS

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by

Rita Higgins

on 29 April 2016

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Transcript of DIRECT OWNER PURCHASE ORDER INSTRUCTIONS

Review and Approval
Upon review and approval of the DOPO package, the project manager is to forward the package to the F&S Business Office for accuracy. The Business Office will submit the paperwork to Purchasing to issue a purchase order.
Issue
A copy of the purchase order issued by UCF will be forwarded to the project manager, who will in return forward a copy to the contractor. The contractor will send a copy of the purchase order to their subcontractor and vendor.
Verify
Once the invoice has been verified, the contractor will sign the face of the invoice indicating approval for payment and forward the Invoice Summary Sheet to the the project manager for approval who then submits it to the Business Office.
Prepare
The contractor will prepare a deductive change order for all RPO's and submit the paperwork to the project manager.

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Note: The Facilities & Safety (F&S) Business Office will not be able to process the request packet without the matching deductive change order.


Review
The contractor is responsible for reviewing invoice for accuracy.
DIRECT OWNER PURCHASE ORDER BLUE PRINT
Check
The actual check will be mailed from the UCF Finance & Accounting Department to the vendor.


The vendor provides the invoice to subcontractor. The subcontractor completes the Invoice Summary Sheet and submits the invoice to the contractor.
Provide
NOTE
UCF cannot be responsible for construction delays due to non-compliance with these procedures.
View Comprehensive DOPO Instructions
http://www.rm.fs.ucf.edu/FSBO/fsbo_forms.html
Full transcript