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Microsoft Word Analysis

by Kendrick Petty

Formatting Text

Text Basics

Indents and Tabs

Using Find and Replace

Saving and sharing documents

Getting started with word

Line and Paragraph Spacing

Indenting you paragraph adds structure to document and helps separate the information. When typing paragraphs. This helps you indicate paragraphs in the text. If you hit the tab key, you can create a first line indent in the document.

In Word, you can format text in many ways. You can change the font of the words, the color of the words, and size and how the text is aligned in the document. You can change font size by clicking the text you want to modify it. Then on the home screen, then click the font size drop down arrow then you can select one. You can change the font by clicking the drop down arrow and a menu of font styles will pop up.

Microsoft word 2016 is a word is a application that lets you create different types of documents. It lets you create different documents such as letters, resumes, brochures, and plenty more. When you open the app, their would be a "New" page that would let you create a document with allows you to get into a interface. After entering one, you'll see a "The Ribbon" which is a tab of different menus. Each has its own commands in the document and you can also hide it. The Quick Access toolbar is above the Ribbon and it lets you add commands you use the most.

When you are designing your document, you would need think about your line and paragraph spacing. You can increase the spacing and make the text more clearer in your eyes. Line spacing is the space in between each line in a paragraph. You can also customize the line spacing to be single spaced, double spaced, or any other amount you want.

Understanding OneDrive

If you aren't familiar with Microsoft Word, you will need to know the basics tasks of it. Basic tasks lets you add, delete, and move text to your document and also copy, paste, and cut. If you want to insert something, you must use the insertion point. The insertion point is the blinking vertical line in your document an lets you know where to out your document. To select a text in your document, you will have to click an drag your mouse across the text and a highlighted box will be over the text. When you select the text a hover toolbar will pop up. You can copy the text in word and paste then somewhere else.

After you are done with your document, you must know how to save it. With Microsoft word 2016, you can save it to the cloud by using One drive. You'll be able to save your document by clicking "Save" or, "Save as". When you click "Save", you'll be able to save it as a new file and choose the name and location. If you click "Save as", you'll be able to save it in a existing file and copy the same file. You can save it to One drive with the cloud.

Word can automatically search your document by using the find feature. It also lets you quickly change words or phrases using "Replace". To access the "Find" feature, you will have to click the home tab and go to where it says "Find" and you can quick access by clicking Ctrl+F.

One Drive is online storage for Microsoft that you can use to edit, share, and save your documents ad other files. You can access it from just about any device you use. First, you would need a Microsoft account to have One Drive. Once you signed in with Microsoft, you would be able to do plenty of things such as, access your files anywhere, backing up files to One Drive, and share files with friends or co-workers. To save your files, you simply click "Save As" and select One Drive.

Creating and Opening Documents

On Microsoft, word files are called documents. When you start something new like a letter or brochure, you would need to create a document from either a blank or a template and you'll need to know how to open a existing document. When you are about to create a blank document, you would have to click file in the Ribbon to access Backstage view and click "New" then, "Blank Document". You do the same for temples, but you scroll and look for one. You can use templates for a flyer or a party invitation and a lot more.

Lists

Hyperlinks

Page Layout

Breaks

Printing a Document

Numbered and bulleted lists can be used in you document by emphasize on you text. When your on the Home Tab, click the drop-down arrow next to the Bullets command. A menu of bullet styles will appear. You would see a variety of different bullet styles for your text.

Columns

Headers and Footers

Page Numbers

Track Changes and Comments

Pictures and Text Wrapping

When adding a hyperlink can get you access to E-Mails or Websites. You can also use words Automatic link formatting or convert links into text. To access Hyperlink you must select the Insert tab, then click the Hyperlink command.

Formatting Pictures

Checking Grammar and spelling

Inspecting and Protecting Document

Shapes

Word offers a variety of page layout and formatting options that affect how content appears on the page. You can customize the page orientation, paper size, and page margins depending on how you want your document to appear. Word two page layouts: Landscape, which is the page is oriented horizontally and Portrait, which means the page is oriented vertically.

Text Boxes

Charts

Tables

Aligning, ordering, and grouping objects.

The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers contain additional information such as page numbers, dates, an author's name, and footnotes, which can keep your documents longer organized and make them easier to read. Text entered in the header or footer will appear on each page of the document.

When you're working on a multi-page document, there may be times when you want to have more control over how exactly the text flows. Breaks can be helpful in these cases. There are many types of breaks to choose from depending on what you need, including page breaks, section breaks, and column breaks. Place the insertion point where you want to create the page.

Adding pictures to your document can be a great way to illustrate important information and add decorative accents to existing text. Used in moderation, pictures can improve the overall appearance of your document.

Page numbers can be used to automatically number each page in your document. They come in a wide range of number formats and can be customized to suit your needs. Page numbers are usually placed in the header, footer, or side margin. When you need to number some pages differently, Word allows you to restart page numbering.

Columns let's you display information easily and improves readability. They are used for documents like newspapers articles, newsletters, and flyers. So first you must select the text you want to format. Click the layout tab then click the columns command. Yo can remove one by going back to the command and going to one.

There are many ways to format pictures in Word. For instance, you can change the size or shape of an image to better suit your document. You can also enhance its appearance using Word's image adjustment tools. When you crop a image, a part of it is removed. First, select the image and a formatting tab will appear. Then click on crop it where you want to

Word provides you with several proofing features including the Spelling and Grammar tool that can help you produce professional, error free documents. First, select the review tab. The Spelling and Grammar pane will appear on the right. For each error in your document, Word will try to offer one or more suggestions. You can select a suggestion and click Change to correct the error.

When you turn on Track Changes, every change you make to the document will appear as a colored markup. If you delete text, it won't disappear instead, the text will be crossed out. If you add text, it will be underlined. This allows you to see edits before making the changes permanent. First, from the review tab, click on the track changes command. Then

You can add a variety of shapes to your document, including arrows, squares, stars, and flowchart shapes. First, you select the insert tab, then click shapes and drop down menu should pop up. You would be able to select the shape you want. Then you can drag your image the location you want it to be.

Before you share a document, you'll want to make sure it doesn't include any information you want to keep private. You may also want to discourage others from editing your file. Fortunately, Word includes several tools to help inspect and protect your document. Click the file tab and go to Backstage view. From the Info pane, click check for issues then select Inspect document from the drop down menu.

The chart is the tool where you can use to communicate information graphically.Including a chart in your document can help you illustrate numerical data. First Place the insertion point where you want the chart to appear. Navigate to the Insert tab, then click the Chart command in the Illustrations group. A dialog box will appear

Text boxes can be useful for drawing attention to specific text. They can also be helpful when you need to move text around in your document. Word allows you to format text boxes and the text within them with a variety of styles and effects. Select "Insert tab" then click the text box command in the text group. A drop down menu will appear and you will be able to draw a text box.

A table is a grid of cells arranged in rows and columns. Tables can be used to organize any type of content, whether you're working with text or numerical data. In Word, you can quickly insert a blank table or convert existing text to a table. You can also customize your table using different styles and layouts. First you place the insertion point where you want the table to appear. Find the insert tab, then click a table command.

When you have finished a document, you probably would want to print it out. To access the "print" feature, you must go to "File tab", and the Backstage view will appear. Go to print and the print pane will appear. Once you opened the printer pane you would want to choose you designated printer.

When your documents have multiple objects, such as pictures, shapes, and text boxes, you can arrange the objects any way you want by aligning, grouping, ordering, and rotating them in various ways. To align two or more objects Hold the shift key and click objects you want to move. In the format tab, click the align command and select one of the alignment options.

SmartArt Graphics

Applying and modifying styles

Smart Art lets you to communicate information with graphics instead of just using text. There are a variety of styles to choose from, which you can use to illustrate many different types of ideas. First, Place insertion point in the document where you want smart art graphic to appear. From the insert tab select the smart art command in the illustrations group.

Mail Merge

A style is a predefined combination of font style, color, and size that can be applied to any text in your document. Styles can help your documents achieve a more professional look and feel. You can also use styles to quickly change several things in your document at the same time. First, you want to format or place your cursor at the beginning of your line.

Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet. When performing a Mail Merge, you will need a Word document and a recipient list, which is typically an Excel workbook. First, open an existing Word document, or create a new one.Then, from the Mailings tab, click the Start Mail Merge command and select Step-by-Step Mail Merge Wizard from the drop-down menu.

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