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The term ‘personally identifiable information’ refers to information that can be used by itself to distinguish or trace an individual’s identity, such as their name, Social Security Number, biometric records, etc.
...or when combined with other personal or identifying information which is linked or linkable to a specific individual, such as date and place of birth, mother’s maiden name, etc.
• directly related to a student; and
• maintained by an educational agency or institution
or by a party acting for the agency or institution.
Sole possession records used as a personal memory aid;
Law enforcement unit records;
Alumni records; and
Peer-graded papers before they are collected and recorded by teacher.
Much of the guidance is policy oriented, not targeted for the front-line
In most cases, the HIPAA Privacy Rule does not apply to an elementary or
secondary school because the school either:
(1) is not a HIPAA covered entity or
(2) is a HIPAA covered entity but maintains health information only on students in records that are by definition “education records” under FERPA and, therefore, is not subject to the HIPAA Privacy Rule.
• Don’t reveal a password to ANYONE (If someone demands a password, call the Information Security Officer)
• Use different passwords for each of your accounts
• Avoid entering passwords when using unsecured Wi-Fi connections, i.e. airports, coffee shops, etc
• Avoid entering passwords on computers you don’t control i.e. Internet café, public library, hotels, etc
• Do not use the “Remember Password” feature
• Do not write passwords down and store them anywhere in your office.
Social Engineering
Human manipulation
Calls from tech support
Emails
Text Messages
Too good to be true
Asking for information they shouldn't have
Confusing acronyms or terminology
Don't save Personally Identifiable Information on external drives or desktop
Use strong passwords, don't write them down
If you print it, shred it - check the recycle bins
Report anything suspicious: scams, phishing, hoaxes
Don't take agency devices out of the country
Lost devices - TSA, taxis, coffee shops, motorpool cars
Technologies
FONTS
Contact: Leslie Zimmerschied
307-777-8751
leslie.zimmerschied@wyo.gov
http://edu.wyoming.gov/data/data-governance
Confidentiality is the management of another individual’s personally identifiable information
This includes the obligations of those who receive personal information about an individual to respect the individual’s privacy by safeguarding that information.
Contact: Aaron Roberts
307-777-8014
aaron.roberts@wyo.gov
Behaviors
Protect yourself
Be cautious
Lock your workstation (ctrl-alt-del)
Don't send student data over email
Use WISER ID without the name
Encrypted spreadsheets
Be wary of communications that implores you to act immediately, offers something that sounds too good to be true, or asks for personal information.
If you don't know how sensitive something is, please ask
Encrypted laptops, encrypted flash drives
Use the VPN to access files on network drives
Strong passwords
Tuesday updates
Secure your accounts: Ask for protection beyond passwords. Many account providers now offer additional ways for you verify who you are before you conduct business on that site.
Schools or Districts may choose to publish directory information with the following:
Officials from state and local education authorities who are auditing or enforcing compliance with legal requirements
Mandatory state and federal reporting
Research studies to evaluate educational programs
Data is gathered and presented in summary form. Combined data lower the risk of disclosure.
Exceptions are:
small n-counts
proficiency levels near 100%
Note:
The WDE does not publish student directory information.
Judicial order or subpoena
Grand jury summons
Not required to disclose records to law enforcement without a written court order
Records may be released without consent for students who are deceased.
Loss of Federal Funding
Lawsuit
Dismissal
Right to inspect and review records
Right to seek to amend records
Right to limit disclosure of records
Right to inspect and review records
Right to seek to amend records
Right to limit disclosure of records
Privacy is each person’s control over their own information.
This includes each person’s right to decide when and whether to share personal information, how much information to share, and the circumstances under which that information can be shared.