Old Easipay for Leaders

ACTION POINT!

Please ensure emergency contact information is correct!

Please ensure the e-mail address is correct as payslips will be e-mailed to the one given here.

Important! On this screen you can see what your leave balance will be at any future date!

It is important to take note of the amount of leave an employee is applying for and the amount of leave they have available.

Note that any leave requests that have been made and approved for this pay run will show in the individuals timesheets under the Leave Hours column

Easipay is a user-friendly system so give it a go!

If you have any questions please contact Payroll at payroll@youthtown.org.nz

Payslips

Payslips will be automatically emailed to you but you can also find them in the Employee tab under Payslip History.

You can print or view your payslips by ticking the box next to the required payslip/s and clicking view selected.

Timesheets

For Your Casual Staff

Step 1

Getting to the timesheet

Step 2

Click on the latest pay run

EITHER...

casual Staff enter their Timesheets by doing the following steps:

Click on the 'Timesheets' tab, then select 'My Timesheet'

Easipay

OR...

Click on the 'My Timesheets' on the homepage.

Step 3

Entering hours of work

split costing

If your team member worked across different departments, they will have to split their timesheets accordingly:

• Click Duplicate Row
• Enter appropriate hours
• Select relevant department

• Enter hours worked alongside each day worked

• Enter break times too

• Select the relevant department

• Click Save

The timesheet will then be approved by you, their manager.

• At Youthtown, we use Easipay to apply for leave and to access pay slips.
• All staff are sent an activation e-mail from Payroll.

Approving Timesheets

Navigate to the approve timesheets screen

Pay Day

Activate Easipay account

The Home screen

• All staff are sent an email from Datacom asking them to activate their Easipay account.
• This needs to be done within 4 days (or the link will expire).
• The username is their email address.
• They will need to choose a password.
• The password must be at least 8 characters and contain at least one of each of the following:
• uppercase letter (A-Z),
• lowercase letter (a-z),
• number (0-9), and
• symbol (!@ # $ % ^ * ( ) + =)

• To access this screen at any time, click on the home tab.
• Staff can quickly apply for leave (Leave Calendar/Leave Request) or enter timesheet information (My Timesheet) from here by clicking on the relevant hyperlink.

Accessing the easipay website

Go to www.easipaylive.co.nz

Bookmark it!

Login with username (email address) and password.

This is a secure website - It will automatically log out after several minutes of inactivity.

• Each of your team members will be listed.

• Clicking on an employees name will take you to the individuals timesheets, you can amend the hours worked in this screen.

• When you are finished reviewing, close the timesheet by clicking the X.

employment details

As you know, your staff will be paid fortnightly and their pay will appear in your account on Thursdays.

The pay period is for 2 weeks up until the Sunday prior to payday.

How to change password

Employment Details can be found under the Employee tab.

This screen shows all payroll information such as pay rate, IRD number, tax code, start date.

The information in this tab cannot be changed for obvious reasons!

Personal Information

When all your team members hours have been updated, you can approve their timesheets by clicking on Approve

Click on Change Password in the Employee tab.

• Type in the old password.
• Type in the new password.
• Confirm the new password.

Remember that passwords must have at least:

• 8 characters
• 1 uppercase letter
• 1 lowercase letter
• 1 number
• 1 symbol ! @ # % ^ * ( ) + =

The Personal Details section can be found under the Employee tab and is where the contact details can be updated.

To edit personal information, click on Edit, alter information, then Save.

If they work on a casual basis or have differing hours each week, they will need to complete an online timesheet through Easipay

Your Leave

Soon this will not be necessary as we will transition completely to Staff Sync

For casual Staff

For permanents

Leave is paid out each pay period (8%).

Reviewing Leave Requests

The Leave tab shows the Leave Balance on the bottom left corner.

• Go to the Leave Calendar/Leave Request screen

• Pending leave requests will be showing in green next to the employees name under ‘My Team’

As a leader, you can see all of the leave you have booked, as well as your teams leave.

All Public Holidays are automatically populated in Easipay, so you won’t have to enter these.

To make a leave request, select New Leave Request.

Make a leave request

After you have selected New Leave Request:

• Select the type of leave from Leave Type.
• Type in reason (if required).
• Select ‘from’ and ‘to’ dates.
• Check ‘Hours Taken’ is correct.
• Save your request.

The pending leave request will be added to your leave calendar and your manager e-mailed.

You can cancel a leave request at the top right hand corner.

• Click on the leave request and select ‘Approved’ or ‘Withdrawn’ from the drop down box associated with the leave status.

• Save any changes that have been made to the leave request.

• An email notification will be sent to the staff member.

Easypay for Leaders at