Students VS Teachers Volleyball Tournament

Students VS Teachers Volleyball Tournament

Amanda Luongo

How we're going to do it:

Event

Purpose

FUNDRAISING BEFORE EVENT

-Sell baked goods including banana nut muffins, chocolate chip crescent rolls, and chocolate chip cookies

-Sell Capri Sun and water bottles

Personnel:

-Three Peer Leaders will bake (night before) and sell food and drinks before school starts

-Front lobby table will be set up by Peer Leaders

-Peer Leaders who bake and work the stand will get free admission and community service.

-Peer Leaders who only work the stand will only get community service.

-Peer Leaders who only bake food will only get free admission.

-Peer Leaders who buy the drinks to sell will be reimbursed.

Volleyball Supplies

-Peer Leaders will bring out volleyball equipment (cones, net, ball, scoreboards, table) and set up equipment on football field turf

-Peer Leaders will recieve community service hours

Tickets

-Three Peer Leaders will sell tickets and recieve community service hours

Buying and Selling Food

-Three Peer Leaders will set up a table near bleachers and sell food and drinks (mixed snack bags, water bottles, Capri Sun); will receive community service hours

-Peer Leaders will provide/donate water coolers for beverages

-Free donation jar will be set up on the table as well

Volleyball Process

-Peer Leaders will organize match-ups beforehand and receive community service hours

-10-minute games

-No eliminations

-Winner will be team with most wins (Tiebreaker if needed)

-Two gym teachers or Peer Leaders can volunteer to be referees and one scorer

-Peer Leaders will receive community service hours

-One teacher and student can volunteer to announce and commentate games and keep sheet with total wins and losses; student will receive community service hours

PUBLICITY

-Posters will be hung around school, made by 5-10 Peer Leaders after school for community service hours

-Announcements will be made over loudspeaker, with permission from the office; details: dates of bake sale, sign-up details, and event details

SIGN-UPS

-Teams of 5-7 players will sign up in lobby with team color

-Three student teams, three teacher teams

-$5 per player to enter, upon signing up

-Sign-ups run by 2 Peer Leaders

-Peer Leaders will set up table, sign-up sheets, and collect money; they will get community service hours

The plan should be enacted because getting together a gorup of people to do something fun like a charity volleyball tournament would be beneficial for the moral and community of Marlboro High School, as well as the Lustgarten Foundation for Pancreatic Cancer Research.

Many people die each year from pancreatic cancer. This terrible illness took away my grandmother in 2007 and left me devastated. Now I finally have a opportunity to raise money for cancer research.

I want to raise money for this foundation so that other families won't have to deal with the same pain that I dealt with when I lost my grandmother.

The plan should be completed so that we can donate money to the Lustgarten Foundation and improve the lives of those who suffer from pancreatic cancer.

Prize

Supplies (continued)

Supplies

Overall Goal

Volleyball Supplies

-Cones, net, ball, scoreboard (free, borrowed from gym)

Food:

-Table x2 (free, borrowed from school)

-Banana Nut Muffins (free, donated by student in exchange for ticket) Sell for $1

-Chocolate Chip Crescent Rolls (free, donated by student in exchange for ticket) Sell for $1

-Chocolate Chip Cookies (free, donated by student in exchange for ticket)

Mixed Snack Bags ($11.99 per box, $23.98 total; purchased by school) Sell for $1 per 2

Winning team will receive $70 in miscellaneous $10 gift cards

-Dunkin Donuts x2

-Stewart's

-Wawa x2

-Chipotle

-Panera Bread

Teacher or student may volunteer to get gift cards; will be reimbursed

Prizes

-Gift Cards x7 ($10 each, $70 total, paid for by school

-Dunkin Donuts x2

-Wawa x2

-Stewart's

-Chipotle

-Panera Bread

Miscellaneous

-Ticket Roll from Staples ($9.99, paid for by school)

-Posters and Craft Supplies [markers, crayons, etc.] (free, located in Ms. Hein's room)

-Sign-up Sheets (free, made by Peer Leader)

-Match-up Sheets (free, made by Peer Leader)

-Score Sheets (free, made by Peer Leader)

-Jar for free donations (free, provided by Peer Leader)

-Trash Bags for cleanup from Staples ($7.99 per 80, paid for by school)

-Money boxes x3 to store money (free, provided by school)

-Water Cooler (free, donated by 2-3 Peer Leaders)

Drink:

-Capri Sun (60 pouches total) from Walmart ($5.88 per box, $11.76 total; purchased by school) Sell for $1 at BOTH events

-Nestle Water Bottles (48 bottles total) from Staples ($5.99 per 24, $11.98 total; paid for by school) Sell for $1.25 at BOTH events

Mailing Supplies

-Envelope (free, provided by Peer Leader

-Check (free, provided by teacher who will convert money into check)

-Stamp ($0.46, paid for by school)

Cleaning Up

-10 to 15 Peer Leaders will help put equipments back inside, help clean up trash, and bring money to Ms. Shaw and Ms. Hein

-Unsold nonperishable food or drinks will be brought back to Ms. Shaw's or Ms. Hein's room

-Peer Leaders will recieve community service hours

Main Goal: Raise money for the Lustgarten Foundation for Pancreatic Cancer

-The ideal end result is to raise around $200 to $300 to donate to the foundation, and for everyone to have fun helping to raise that money.

-In addition, student-teacher relationships would grow, and so would the Marlboro High School community.

-I plan on making sure that the school will not lose any money over the course of this event

Donating Profits

-Ms. Shaw and Ms. Hein will count up total profits

-Money will be donated through check to the Lustgarten Foundation for Pancreatic Cancer Research

-Final announcement following day of school about amount of money raised

TIMEABLE

PROFITS

Total Cost Breakdown

Administration Involvement

Players est. 6 teams, 5-7 players; $150-210 revenue

General Admission est. 40 people; $120 revenue

Snacks:

-Banana Nut Muffins x5 = $5 revenue

-Chocolate Chip Crescent Roll x5 = $5 revenue

-Chocolate Chip Cookies x5 = $5 revenue

-Mixed Snack Bags x32-x64 = $32-$64 revenue

-Capri Sun x30-x60 = $30-$60 revenue

-Water Bottles x24-x48 = $30-$60 revenue

Total Revenue est.: $377-$529

Total Profit est.: $240.84-$392.84

Estimated total prep time: 3 weeks or less

Bake Sale: May 19th, May 23rd

Sign-Up Period: May 19th - May 26th

Volleyball Tournament: May 30th

-Food and drinks for bake sale should be baked and ready by Sunday, May 18th

-Food and drinks for event should be bought by May 29th

-Gift cards should be purchased by May 23rd

Class time and after school time needed for posters and publicizing duties

Time out of class for bakng, organizing and setting up the equipment

-Administration involved through faculty participation in volleyball tournament

-Permissions required from:

-Peer Leadership Advisors to sell bake sale items on Monday and Friday in place of bagels

-Mr. Ryden for football field usage, announcer microphone usage, and volleyball equipment usage

Mixed Snack Bags: $23.98

Capri Sun: $11.76

Water Bottles: $11.98

Gift Card Prize: $70.00

Stamp: $0.46

Ticket Roll: $9.99

Trash Bags: $7.99

TOTAL COST: $136.16

Charges

$5 per player

$3 general admission

$1 banana nut muffin

$1 chocolate chip crescent roll

$1 per 2 chocolate chip cookies

$1 Capri Sun

$1.25 water bottle