PERPUSTAKAAN HAMZAH SENDUT, UNIVERSITI SAINS MALAYSIA, PULAU

By:

SYATIRAH BINTI ABDUL GHANI

2015136781

KIM2447C

Shelves reading

• Done right after book shelving

Book conservation

• Complete on minimal binding about 14 books

iCounter / Reader Advisory Desk

TRAINING ACTIVITIES (cont.)

• Handles the patron with registration problem and book finding problem

Circulation Division

Fines collection

• Done during end shift of the day
• The fines collected was included daily fines of late books return and missing books

Member registration

TRAINING ACTIVITIES

• Registration through KOHA system

Circulation counter

• Perform loan and return of books from the patron through KOHA

Book shelving

Serials Division

• Assist in shelving the books usually in the morning form 8:30 am to 10 am

The following part consists of training activities in Perpustakan Hamzah Sendut:

Compact shelf maintenance project

Book sorting

• Place returned books according to call number and levels before going to shelve

• The project was managed in order to update all the collection existed in the compact shelves
• May identify and classify the collection which are relevant to keep in and being archive or digitize

Formal letters for user testimonials

• To fulfill the requirement of website development

Preparation of special project

Discussion on "Issues and Challenges of Printed Journal in Libraries"

Digitalization & Repository Division

• Was responsible in collecting the information on Malaysiana and Archives collection to be uploaded in the website

• Seek for the information and present them in brainstorming session.

Presentation of website development

Malaysiana & Archives Division

Data input

• Conduct the presentation about two (2) hours and half along with discussion made on question and answer session and pointing out the suggestion to improve the library operation performance

Newspaper Index

• Perform on newspaper cutting index

• Insert data of problem compact disk (CD); contains complete version of student’s or researchers thesis into electronic format
• The problem of CDs usually occur once the library staff who responsibles to complete the digitization unable to access the content inside: insufficient of information delivered to Digitalization & Repository Division

Acquisition Division

Special collection indexes

Received items

• Conduct a small task which is to list out and sort all the pamphlets of Tun Hamdan Sheikh Tahir (HST) collection and Malaysiana and Archives collection into digital format; Microsoft Excel

• Check, confirm delivery order in KOHA
• Noticed on credit note function

Reference & Research Division

Physical check on items receiced

Study on significant of pamhlets

• Ensure that the item received was in good condition and quality

• The study was then brought into brainstorming session between

Reference counter

Items authorization

Cataloging Division

• Been exposed with enquiries form through Google Drive, electronic room booking system (ERBM), and EndNote registration

• Stamping the right of PHS; above, right and below of book spine and at the back of book follow with embossed stamp on page 100

Attend the training class

Manual cataloging

• Join Mendeley and Information Literacy Skills Advanced monitored by references staff

• Several monographs such as books, magazines, thesis, novels and cords were catalog manually using printed references (LCSH, Sanborn Cutter Number, AACR)

Brainstorming session

Electronic cataloging/ RDA

• Presentation on augmented reality technology and technologies existed that suits to implement for the library

• Given the opportunity to insert brief entry in KOHA system

Transferring the information

• help the librarian in transferring data contains in Microsoft Excel and some of them remain in printed copies into Microsoft Word

Limitation & Recommendation

Limitation

Recommendation

• Security facilities

• Services and facilities of the library

• Information dissemination channel

• Promotion of library’s collection

• Library signage

• Seeking the initiatives to increase library’s financial

• Application of new technology

• Outsourcing services and facilities for library

• Encourage the staff and patron to aware on information updates

MAIN CAMPUS ORGANIZATION CHART

Application of Knowledge, Skills and Experience

• Experiencing real working situation

• Improve cataloging skill

• Enhance communication skill

• Essential of planning

• Increase teamwork skill from different ages

• Importance of critical thinking

• Updated information is essential

• Actively suggesting any ideas

• Challenge ourselves to achieve the target

Mini Projects

Personal thoughts and opinion

• Decision making option

• Self-confidence is a must

• Self-management is essential

• Continuous learning environment

• Maintain image and credibility

• Building self-motivation in workplace

BACKGROUND OF THE ORGANIZATION

Lesson Learnt

• Seek for others opinion

• Encourage good collaboration

• Improving personal attitude

• Importance of communication skills

• Personal credibility is a must

• Importance of planning

Conclusion

Industrial training is beneficial for students whereby it reveals that the program has significantly improved the personal attitude, communication skills and work attitude. Besides, industry training allows the student to refine their skills and knowledge through the training activities and projects given along the session. With today’s rapidly changing pace of the job market, employees also need to keep abreast of new knowledge and technology. It is heartening to note that many organizations value industrial placement as a way to train future employees and consider offering such training programs as their corporate social responsibility

Issues and Challenges of Printed Journal in Libraries

Augmented Reality Technology and Technologies in Library

Issues and Challenges

Provide the librarian brief introduction about augmented technology and some examples through videos on Youtube

• Costly
• Great impact on internet services in the library
• Emergence of technologies and facilities
• Space requirement for storage
• Located in one place

Solutions

Technologies inside the library

• Repositories of libraries
• Digitization of printed sources
• Applications of Rules of Thumb

• Library live chat
• Virtual teller machine
• Library digital directory signage

PHS LIBRARY BRANCHES

1. Perpustakaan Hamzah Sendut (PHS), Main Campus

2. Perpustakaan Hamzah Sendut 1 (PHS1), Main Campus

3. Perpustakaan Hamzah Sendut 2 (PHS 2), Main Campus

4. Perpustakaan Hamdan Tahir (PHT), Health Campus, Kelantan

5. Perpustakaan Kejuruteraan, Engineering Campus

6. Perpustakaan Ilmu Translasional dan Maklumat (PITM), Insititut Perubatan dan Pergigian Termaju (IPPT)

7. Perpustakaan Pusat Teknologi Pengajaran dan Multimedia (PTPM).

1969

The establishment of Perpustakaan Hamzah Sendut 1 (PHS 1) operated using borrowed premises at the Malayan Teacher’s Training College, Gelugor.

1971

Moved to its own permanent campus at Minden, housed in old and heritage building (University’s Museum and Gallery)

1979

Moved to its present location in three-storey building

1996

Perpustakaan Hamzah Sendut 2 (PHS 2) was built not far from the PHS 1 building.

2004

Main library was developed and named Hamzah Sendut Library taken after the name of the first USM Vice Chancellor, Tan Sri Hamzah Sendut.

Advantages & Withdrawals

MISSION

To be an Academic and Research library that owns valuable resources and render quality services to support Universiti Sains Malaysia as an excellent higher learning institution in teaching, learning, research, negotiation and human development which also contribute towards knowledge improvement

VISION

Be a catalyst towards development of science, scholarly and lifelong education for sustainable development.

Advantages

QUALITY STATEMENT

Aspire to render excellent information services to fulfill the needs and satisfaction of our customers through practices and continuous improvement.

Increase visibility in searching information

• Expand the visibility of information among patron whereby all the collection available in Malaysiana and Archives Division will directly publish on the website

MOTTO

Raise patron awareness on availability of collection

Knowledgeable, Integrity, Progressive.

Withdrawal of the Project

• This website built in order to help them in promoting the special collection available to enlarge the categories of patrons from inside and outside of campus

Any videos unable to upload

• Currently the website created through free plan, so that there have several limitations for the admin to upload any videos and other document included Words, PDF files and other files format

As a platform to disseminate the information

Limited media storage

• WordPress.com also provides 3GB space for media storage and it only allow admin to upload the photos

• Website development become the latest initiatives used as a platform for information dissemination

Appearance of advertisement

• Free plan of WordPress.com also allow the appearance of advertisement on the website page once it was published

Easy way to obtain feedback

Limited design customization

• Provide minimum customization such as alignment, picture design and also font style and size

• This website will entirely handle by Malaysiana and Archives Division staff so that there is no intermediation between patrons and staff

Reasonable package price

• WordPress.com has provide a free life plan with WordPress.com subdomain, community support, limited themes and basic design customization

Save time seeking for information

• The website development perhaps it could assist patron in searching their information needs aligning the advancement of technology nowadays

User friendly website

• Focused on how the admin and patron interacts with the website on its functionality, ease of use, easy to retrieve information
• The admin has the authority to regularly update and keep the website works well especially for the patron to access the content

Special Project

• The project has been requested by the Head of Malaysiana and Archives Division
• To spread the information on their collections available
• A study has been conducted to ensure the development of this website will gain future benefits and gives user and staff advantages in terms of seeking the information

Problem statement

Insufficient information on library portal

Objectives of the Project

• The collection uploaded inside library portal actually did not covered the whole collection available inside Malaysiana and Archives Division

One of the initiatives to promote Malaysiana and Archives collection

• Website development is one of best methods in order to promote the information or product

Difficulties in uploading the content

Expand the patron categories

• Involves third party in managing the information inside library portal

• This website aimed to create patron awareness and increase the use of Malaysiana and Archive collection from inside and outside University Science of Malaysia community

Low uses of collection from library patron

To ease patron searching the information through visibility concept

• Monthly report stated that the amount of borrowing materials in this collection has drop

• Assist patron seeking the information in Malaysiana and Archives Division collection through current technology which nowadays the concept of information visibility are extremely applied

MALAYSIANA & ARCHIVES DIVISION

LIBRARY FACILITIES

Build and maintain (conservation and preservation) a complete and comprehensive collection of Malaysia, Singapore, Brunei Darussalam (Malaysiana) and personal collection to support excellence in teaching, learning, research and university consulting.

• Online library catalog (KRISALIS)

• Multipurpose room and multimedia room

• Disable person facilities

• Meeting Rooms

• Automated Teller Machine (ATM)

• Vending machine

• Water dispenser

• Wi-Fi network

• Computer labs

• Lockers

• Carrel rooms

• Prayer Room

• 24 hours reading area

• Book Drop

• Book Donation Kiosk

LIBRARY SERVICES

• iCounter or Reader Advisory Desk

• Circulation counter

• Corporate relation service

• Microfiche and Microfilm Reader

• Malaysiana and archives service

• Wireless internet

• Reference counter service

• Open Discussion room

• Media services

• Distance Education Service

• Gerald Hawkins collection
• Sharom Ahmat collection
• Muhammad Haji Salleh collection
• Hamdan Sheikh Tahir collection
• Syed Hussein Alatas collection
• Md. Salleh Yaapar collection
• Dzulkifli Abdul Razak collection
• Chandra Muzaffar collection
• Omar Osman collection

PERPUSTAKAAN HAMZAH SENDUT

Based on Jim Harvey's speech structures