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5S: Its all about workplace organisation:

An easily identified place for everything, and everything its place, clean, safe, and ready for use.

5S Summary

Sustain and improve activities through employee involvement

  • 5S is the responsibility of everyone
  • 5S always addresses safety issues immediately
  • 5S uses the power of the team – everyone is an expert
  • 5S is an attitude of mind as well as a practical tool
  • 5S is continuous, don't rely on one day events

Tools to help sustain are:

Photos and Storyboards

Regular audits and reviews

Newsletters

Inter departmental tours

Regular discussion & ownership of your work area

Think of how to make it work, not why it won't!

Standardise Process

Shine Objectives

5S for document storage

  • To eliminate any dirt, grime or dust from the work areas
  • To set a precedent for the future, one big clean up will reduce the time
  • needed in the future to clean the area.
  • It is everybody's responsibility to visually and physically inspect the area
  • all the time, and if necessary clean the area
  • The continual daily shine will prevent the need to ‘Blitz’ the area

  • Embed the habits of 5S into daily routine by:
  • Establishing and agreeing standards that everyone works to.
  • Making the standard such that anyone can join the section and quickly work to it.
  • Using visual controls
  • Take ‘After’ pictures from the same location to set the new standards

Set in Order Principles

5S office environment

“A place for everything & everything in its place”

Provide a clearly designated area or location for each item used in the

work area.

Set in Order is a highly visual way of ensuring items are easily accessible

for use & put away after use

NOTE:

‘Sort’ must be completed before ‘Set in Order’ can commence

Set in order ensures:

The workplace should be furnished with only what is needed and only when needed.

Sort Rules

  • Classify all items by:
  • Function: where are they used?
  • Frequency of use: Hourly, Daily, Weekly, monthly
  • Define rules:
  • Remove all obsolete items
  • Appropriate storage areas for non obsolete items
  • Label all non obsolete items

5S on the factory floor

SAFETY

5S is a foundational building block of Lean and a powerful tool in identifying any of the 8 wastes

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