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All GM WH projects online by 2019

Unit & Executive Dashboards

  • Develop dashboards that report roll-up indicator values for all WH projects

Report Form

Feedback Form

  • Ready in select languages by 31 Jul 2017
  • Link M&E Indicator Table to auto-fill
  • Develop training stuff
  • How do we continue to handle/make use of reports from the two-thirds of WH projects that will be “continuing projects” in 2017 and in 2018?

Proposal Narrative, Budget, M&E Indicator Table

  • Link online reviewer feedback so as to take applicant to proposal section where revisions are requested
  • Ready in multiple languages by 15 Aug 2016
  • Link PN goal and objectives to auto-fill M&E Indicator Table
  • Link M&E Indicator Table to auto-fill REPORT FORM
  • Develop protocol for including WH roll-up indicators for all WH projects

Concept Note Form

  • Ready in multiple languages by 01 Jul 2016
  • Develop forms: identical to current &/or alternative “single entry screens”
  • Ensure offline cut & paste ability from Word & Excel
  • Make sure every advance is automatically saved
  • Develop scroll-over help/tip screens
  • Link auto-fill feature from CN to appropriate fields in PN & BGT
  • Develop training for Area Desks & companions
  • Develop 30-60 min training module for Diakonia & Area Desks use on field visits
  • Develop back-up plan for companions unable to enter online
  • Collaborate with Lutheran & other ecumenical partners to get their new grants online
  • Develop how applicant can help us track certain things (e.g. “Good Gifts” components)

Future Timeline

Upcoming Tasks

(Assumption: Executive for Ops greenlights 01 January 2016)

  • Working backwards from 01 Jul 2016 (application window for submission of Concept Notes opens for bringing on first set of New and Renewing grants for WH2017 budget)
  • Diakonia PMERL person in place by 01 Nov 2015
  • IT identifies FT project manager by 01 Jan 2016
  • Software vendor PM start date 01 Jan 2016
  • IT change management/software implementation consultant start date 01 Jan 2016
  • Diakonia (PD PMERL) collaborates for development of online forms...
  • Recommend software to Executive for Operations & Executive for IT
  • Executive for Operations names Implementation Team

Parallel Process

Tasks To-Date

June 2014

Parallel Process

Grantmaking Policy Advisory Committee (Mar 2015)

  • Develop policy language to define minimum standards for grantmaking (criteria & protocols)
  • Finalized RFP for software vendors
  • Deadline for vendor response: 18 Aug 2014
  • Managing the vendor selection process:
  • 6 proposals submitted
  • 2 finalists: Fluxx Labs & SmartSimple
  • Scheduled software demo visits:
  • April & June 2015 (Rebecca) and July 2015 (Carl)

CUGT

Grant Management Software Selection Team

World Hunger Planning Team Impact Group (Dec 2012)

  • 26 roll-up indicators developed

2013: Survey Completed

  • 31 distinct grant processes
  • 2 major types of grants:
  • General Support Grants
  • Program or Project Support
  • $40,122,900 "grants"
  • Largest Grantor: Global Mission
  • Largest Grantee: Overseas Churches

RECONVENED

Implementing Grant Management Software

in Global Mission

Feb 2013

HIATUS

early Dec 2012

Tasks

January 2012

  • Grants Discovery Process (inventory/survey)
  • Review Policy for Grantmaking

"Cross-unit Team on Grant Making" established

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