Pre-departure Briefing Session
Outline
01.
02.
03.
04.
Special requirements for ECE students
Before departure
- Buy travel insurance.
- Online check-in 48 hours before departure.
- Check the weather at http://www.bbc.com/weather/2652221 or any other websites.
- Bring enough clothes.
Highest: 16 - 17
Lowest: 8, 9
Before departure
On the day of departure
- The plane departs at 0910.
- Arrive at the departure hall (Terminal 1) at least 2 hours before departure.
- Drop your check-in luggage at the check-in counter at B/C area.
- Get the boarding pass.
- Check the boarding gate number and arrival time.
On the day of departure
Check-in luggage
- DON’T CHECK-IN your invitation letter and important documents.
- Should not exceed 30 Kg.
- Should not contain lithium batteries
- Put the lithium batteries in your hand luggage
On the day of departure
Hand luggage
- Check the size
- Should not contain liquid, and sharp objects.
- Take care of your own belongings especially your identification documents, money and valuables.
On the day of departure
- Please let Gladys know your seat number.
- Meet Gladys at the boarding gate 30 minutes before the departure time
- Be punctual
- In case of emergency, call or whatsapp Gladys at 9402 3971 or Catherine at 9052 6554.
At Heathrow
Complete the landing card obtained from flight attendants.
At Heathrow
Get the invitation letter, landing card and passport ready.
Getting through Border Control
- Check your passport, landing card (and visa if needed).
- Ask you why you are coming to the UK.
- Check documents e.g. the invitation letter
At Heathrow
- Collect your luggage at the baggage claim
- Wait for everyone there
- A coach will take you to the campus
- The journey usually lasts for about 2 hours.
- You will get a folder containing documents e.g. homestay address, campus map, bus time-table, etc.
At Warwick
- Host families will be waiting to take you to the homestay
- Spend Monday (a bank holiday) with your host families.
- Get to know each member of the family (may include another overseas student)
At Warwick
On Tuesday
- Take a bus to the Campus and meet outside Rootes Grocery Store at least 15 minutes before the orientation and registration.
Schedule and first day of class
Schedule and first day of class
You will be having seminars, workshops and cultural visits.
Classes will take place every morning but for some of the afternoons, you can work on your own.
On Saturdays and Sundays, you can travel with your friends.
Schedule and first day of class
Short cultural visits will take place on weekday afternoons.
Full day cultural visits will take place on Saturdays.
First day of class (28 May)
IT registration
Orientation
Welcome lunch
Campus tour
First day of class (28 May)
Orientation:
You will meet Cathy, the programme coordinator
First day of class (28 May)
People you will also meet:
Jonathan French, Manager of Short Courses
Nicola and Sara, Student Support Officers
Important matters
Important matters
End of prgramme
The last day will be 14 June.
- Group project presentation and farewell lunch
- Free afternoon
- Stay with the host family
- Leave on the morning of 15 June.
- A coach will take you to London.
Important matters
Tuition fees
- Will let you know when to pay
Reimbursement
- After the programme
- submission of the reflective journal
Important matters
- Don’t bring too much cash with you
- Take good care of your identification documents e.g. ID card, passport, etc.
Important matters
- Be alert to what is happening in the surroundings
- Come up with a place to meet in case of accidents or terrorist attacks.
- In case of outbreak of attacks, call your parents immediately.
Others
Important websites and numbers
- Registration of Outbound Travel Information (ROTI)
- http://www.gov.hk/en/residents/immigration/outsidehk/roti.htm
- http://www.gov.hk/en/residents/immigration/outsidehk/
Others
Important websites and numbers
- 24-hour hotline: 852 1868 for emergency assistance
- Check the phone numbers of
- Hong Kong Immigration Office in countries you are going to visit
- Chinese Embassy
Special requirements for ECE students
Special requirements for ECE students
- 10 photos/ video (at least on video). Must be in original file size. NOOOOOOO whatsapp sized files will be accepted.
- These photos/ videos must be able to capture VARIOUS aspects of the trip
- Natural, interactive and energetic (avoid “V” gesture)
Special requirements for ECE students
- Submit via google drive (email to eyim@ouhk.edu.hk)
- Thumb drive, CD, etc to mailbox of Dr. Eunice Yim on 4/F
- One week after the trip