Introducing
Your new presentation assistant.
Refine, enhance, and tailor your content, source relevant images, and edit visuals quicker than ever before.
Trending searches
Business Letter
6
BUSINESS LETTERS
Chapter 6
Crafting the Body
Good business letters are always written with a specific purpose in mind.
What Makes a Good Business Letter?
Begin the first paragraph with a professional and polite opening that states the purpose of the letter. Identify yourself right away.
Next paragraph(s) - offer information, examples, explanation, or persuasive reasoning to support your main point.
Last paragraph - restate the purpose of the letter. if you are making a request or congradulating, thank the recipient.
Letters of Thanks or Congratulations
Some business letters are written to apply for a job,.
Some are written to congratualte a person or a company on a specific accomplishment. This kind of letter inourishes business relationships.
Audience
When writing a business letter it is important to get it into the right hands.
Do research before you write your letter.
Be sure to find out the name and title of the person you are writing to.
Audience, Tone, and Formal Language
Tone
Tone
The tone of a business letter should be professional and polite. Don't exaggerate your enthusiasm with exclamations or over the top compliments if the tone is meant to congratulate or thank.
Be honest.
Choose your words carefully.
Be respectful.
Formal Language
Formal Language
Good writers know how to use formal language when crafting a business letter that is polite and professional.
Avoid contractions. Spell out the words.
Avoid clipped words like photo and "cool".
Expanding Sentences
When writers vary sentences, their writing is often clearer and more interesting. Using compound parts can be a useful way to vary sentences.
Expanding Sentences
A sentences can have a compound subject and/or both.
The subject of the sentences names the person, place or thing that the sentences is about. Two or more subjects and their modifiers for a compound subject. They are often connected by the word and and have a plural verb.
The predicate tells what the subject is or does. Two or more simple predicates form a compound. They are also often joined by the word and.
Compound Subjects and Predicates
Compound Direct Objects
A direct object is a noun or pronoun that receives the action expressed by the verb. Two or more direct objects makes a compound.
Ask the questions who or what after the verb.
Compound Direct Objects
Compound Objects of a Preposition
The noun or pronoun after the preposition is called the object of the preposition. Two or more objects of the preposition and their modifiers form a compound.
Compound Objects of a Preposition
Addressing Your Letter
The envelope is the first thing a recipient sees, it is important to address it properly.
Mailing a Letter
-use standard 8 1/2" x 11" paper and a standard business envelope.
-First fold the bottom so that the bottom edge its a little more than halfway up.
- then fold the top third down.
-If necessary measure the fold against the envelope.
-Keep the edges even.
-Place the letter in the envelope and seal it.
Folding a Letter
Enclosures
Enclosures
An enclosure is something that is put in the same envelope as a letter. Some common enclosures are resumes, certificates, pictures, or pamphlets.
It is customary to refer to the enclosure in the body of the letter.