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Curtin University Space Activation Program

Flea Market

Group 3

Project Initiation

  • Define the project, develop a business case for it, and get it approved
  • Group Formation
  • The project - An opportunity or problem
  • Scope of the project
  • Objectives and deliverables

Initiation

Group Information

Group formation

  • Kinley yangzom is project manager, she is responsible for the planning and execution in the flea market projects

  • Samyam Poudel is Human Samyam Poudel Resources in our project, he has to focus on Project Team recruitment, organisation and management until the end of a given project.

  • Carol is a quality assurance and quality control in our project, she has to handle a series of actions designed to ensure the final outcomes of a project meet the expected requirements.

  • As I am the Resource person/Quality assurance and quality control, i am responsible for implementing and monitoring quality systems and checks throughout the entire project.

This project is a opportunity for our team members

The project - An opportunity or problem

Project Background:

A flea market is a space where an individual sells anything that they may no longer need. However, the Curtin Flea Market has a catch! Since our team strongly believes in the idea of a sustainable future, the interested buyer can come to the market with some recyclable cups and the vendors will give you a discount! Since waste management is always an issue in our community, the project will encourage all that is involved in managing your wastes either by properly disposing of one’s waste, therefore, making our environment cleaner, meaning there are fewer health risks and hazards around to affect us or by selling off things that would otherwise become waste.

Why a Flea Market?

Organising a Flea Market for the Curtin Space Activation perfectly aligns with the university’s three objectives for the program. The Project is inclusive of the theme Sustainable Future as it adds value to the selected location in a way that improves the public space to make the campus more “fun” thus attracting stakeholders such as the university staff, current and future students to campus, therefore, Connecting people and making the whole project People Centred

Project Planning

  • Define the Scope of the project

  • Project Charter

  • Policies and procedures

  • Lessons learned

  • Work Breakdown Structure

  • Project Timeline

  • Scope control and Change Requests

  • Deliverables

Planning

Project Charter

“A document issued by the project initiator or sponsor that formally authorizes the existence of a project, and provides the project manager with the authority to apply organizational resources to project activities” (PMI, 2004, 368).

The PMBOK® Guide lists specific information that the charter should provide, either directly or by reference, including:

  • Requirements
  • Business needs
  • Summary schedule
  • Assumptions and constraints
  • Business case, including return on investment

Work Breakdown Structure

The WBS is a foundational building block to initiating, planning, executing, and monitoring and controlling processes of any project management system as per the PMBOK® Guide—Third Edition (PMI, 2004)

Work Breakdown Structure

Project Timeline

Project Management Body of Knowledge’s (PMBOK) shedual Management consists of te following processes:

  • Plan Schedule Management
  • Define Activities
  • Sequence Activities
  • Estimate Activity Durations
  • Develop Schedule
  • Control Schedule

Project Timeline

Gantt Chart

A Gantt chart is a project management tool that basicaly illustrates a project plan.

Gantt Chart

Activity on Node

Activity-on-node is a project management term that refers to a precedence. diagramming method which uses boxes to denote schedule activities.

Activity on Node

Project Cost And Quality Management

Progress And Human Resource Management

Execution

1. Project Cost

  • Cost estimation
  • Capital and Expenses Cost

2. PROJECT QUALITY METRICS

Cost and Quality

1. Status Report

Overall and Details Status

Key issues and Risks

2. RASCI Matrix

Progress and Human Resource

Control

Project controls are the data gathering, management and analytical processes used to predict, understand and constructively influence the time and cost outcomes of a project or program; through the communication of information in formats that assist effective management and decision making.

  • Cost Management
  • Resource Management
  • Communication and Risk Management

Control

RASCI Matrix

Resource Management

Communication & Risk Management

Communication and Risk

Management

Communication plan

  • Efficiency of sending messages to different people in the project
  • From project planning through project closeout

The communication plan for our project

  • Contact stakeholders through email, WhatsApp, zoom and phone calls
  • Update portfolio and send status reports to stakeholders regularly
  • We’ve learned: a useful document & should be created early in the project to avoid confusion and miscommunication

Risk Log

  • Identifying, analysing and mitigating risks to the project

The risk log in our project

  • Theft of materials
  • Delays or missed deadlines
  • Unexpected expenses or budget overruns
  • We’ve learned: Come up with a plan to mitigate those risks to avoid or minimize potential risks

Closeout

Project closeout is a final stage in the project management process. It happens after the project has been completed but before you hand over it.

  • Project Closeout
  • Lessons Learned

Closeout

Project Closeout & Lessons Learned

Project Closeout and

Lessons Learned

Project Closeout Checklist

  • To wrap up the project, ensure all the work has been completed and met stakeholders’ standards

Lessons Learned Log

  • Collect information after closeout to use in the future, evaluate the performance

The closeout checklist & lessons learned to log in our project

  • Review all our necessary work and checked the activities that if we overlooked them
  • Identified and documented lessons learned
  • We’ve learned: To do the project end-up efficiently and lessons learned to benefit future improvement

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