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Induction to CITY OF CAPE TOWN Disaster Risk Management
4
Induction to City of Cape Town Disaster Risk Management
Our History
Session 1:
Our History
- Before 1994
- 'Disaster Management' was carried out in terms of the Civil Defence Act (Act 67 of 1977)
- Act's purpose was to protect lives and property during the times of:
- War (which there were none)
- State of emergency (which there were few)
- After 1994
- Became clear that there needs to be less military influence and more community focused
- Floods in the Cape Flats in 1994, made it apparent that the act need to change.
- Now Disaster Risk Management is carried out in the terms of Disaster Management Act (Act No 57 of 2002)
City's Policies and Procedure
Session 2:
The city's policies and procedures
- Volunteers aren't covered by the Labour Relations Act (Act 66 of 1995) nor by the Basic Conditions of Employment Act (Act 75 of 1997).
- Instead we have our own Code of Conduct, Uniform Codes and own Procedures.
Code of Conduct
Session 3:
Code of Conduct
We as volunteers are held to certain expectations to ensure we provide professional services.
Unit's Objectives
Unit's Objectives
• to provide a 24-hour emergency response and/or assistance to the city’s Emergency Services every day of the year
• to have a turn-out time to calls for assistance of 30 minutes from activation, on week days;
• to have a turn-out time to calls for assistance of two minutes from activation over weekends and public holidays where Volunteers are on duty
• to provide assistance without fear or favour to any person or community
• to be ambassadors for the City of Cape Town, irrespective of the prevailing political makeup of the Council
• to act in the best interests of the affected community at all times.
Disciplinary Policy
Disciplinary Policy
Disciplinary action against a Unit member may take one of two forms:
i) where appropriate, on a progressive basis, starting with informal discussions and agreement on corrective actions to be taken;
ii) where appropriate, formal charges and charge sheets and appearance before the Unit’s Disciplinary Committee.
Other Procedures
Other Procedures
Chain of Command
A Volunteer shall be considered to be performing service to the City after formally booking on duty according to a formal duty roster.
While on duty a Volunteer will operate through the chain of command of DRM department. Volunteers will serve under supervision of permament members via more senior Volunteers.
Insurance while on duty
Volunteers will be covered by the City’s Group Personal Accident Insurance.
Legal Indemnity
A Volunteer shall be entitled to the same degree of legal indemnity afforded to a permanent member acting in good faith and within the law while on duty.
Uniform Code
Session 4:
Uniform Codes
There are different types of uniforms for different types of duties.
Uniform policies differ from unit to unit. For example, Milnerton doesn't give uniform to Volunteers during their probation period.
City Events
City Events
Full blues
- Peak Cap
- Navy Blue Shirt
- Reflective event
- Belt
- Combat Pants
- Safety Boots
Base/Operation Duties
Base/Operation Duties
- Jumpsuit
- Navy Blue Shirt with appropiate badges
- Golf Shirt
- Unit T-Shirt
- Reflective Vest
- Combat pants
- Navy Blue Jeans (Rookies)
- Safety Boots
- Safety helmet (Hard hat, Fire helmet)
General
General
- Look the part
- If you are apart of the fire team,
- Males: Need to be clean shaven, no beards or 'bokkies'
- Everyone: No contacts, Spectacles permitted.
- PPE is important at all scenes. If you feel comfortable with wearing full gear at a MVA, then do so.
Ranks and Insignia
Session 5:
Ranks and Insignia
- Unit Coordinator
- Assistant Unit Coordinator
- Leading Volunteer
- Senior Volunteer
- Volunteer
- Learner Volunteer
Unit Coordinator
Assistant Unit Coordinator
Leading Volunteer
Senior Volunteer
Volunteer Advancement
Session 6:
Volunteer Advancement
As any organisation there is a way for you to progress throughout the unit. For it to be fair and an opportunity for every member there have been certain requirements in accordance to criteria applicable across the City.
Learner Volunteer
Learner Volunteer
- Goes through an interview
- Starts a 6 month probation period
- Needs to show commitment
Volunteer
Volunteer
- Passed their 6 month probation period
- Performs at least 12 hours a month
- Issued with uniform (if available)
Senior Volunteer
Senior Volunteer
- Perferably 4 years' service at 12 hours per month
- Minimum of First Aid level 3
- Advanced Fire Fighting
- ONE additional course
Leading Volunteer
Leading Volunteer
- preferably five years’ service at 12 hours per month
- two other course additional to any other courses completed
- successful passing of Leading Volunteer evaluation
Unit Maintenance
Session 7:
Unit
Maintenance
Procedures in place to ensure that our unit has all correct and working equipment, vehicles and stations.
Response Vehicles
Response Vehicles
- Only driven by council approved drivers
- Used for conveying members of the unit only
- Inspected before every shift/event with appropriate Vehicle Check Sheet
Equipment
Equipment
- All equipment shall be maintained in a state of readiness at all times.
- Servicing and repairs of equipment is done by the Unit Leader and necessary contacts in the city
- Theft, loss or damage of equipment, report it immediately and fill in T/L/D.
- ALL cases of theft requires a case number from SAPS in order for the city to claim from insurance
- Equipment can be loaned to other organisations, in this matter a Equipment Loan Form needs to be completed
- Annual Stock, bar coded equipment scanned no later than 30 June every year.
Stations
Stations
- The station and surroundings need to be kept in a clean and tidy state at all times during shifts.
Shift Procedures
Session 8:
Shift Procedures
Transport
Transport
- Members may be picked at their residence before the shift and then may be dropped at their residence after a shift.
- Only members may be transported in official vehicles.
Procedure
Procedure for a shift
- Unit Coordinater or Senior in charge of the shift shall register the members on duty and the vehicles and radio call signs with DOC
- Roll call shall be taken at the begining of every shift. (wihtin the first 30 mins of a shift)
Refreshments
Refreshment
- City is not obligated to provide food for a unit while on duty. Unless members are required at to be at an incident or event for a long amount of time.
Admin
Admin
- All paperwork as detailed in SOPs shall be completed and updated constantly
- Vehicle Checklist form needs to be completed before every movement from the station
- Equipment needs to be checked before shift, necessary paperwork needs to be completed for any equipment that is defected or needs repaired.
Turnout Guidelines
Session 9:
Turnout
Procedures
- Unit has at least one Stanby Officer on 24 hour call.
- A senior volunteer will also take this responsibility for seven days and work on rotational bases.
- When callouts happen, all requirements of the Communications Procedure SOP are strictly adhered to at all times.
Mobilisation SOPs
- Response Time of 30 mins during the week
- Response Time of 2 mins on the weekend when on duty at the station
- Transportaion of PTs in a DRM vehicle is prohibited
- Fighitng fire without the knowledge of Fire & Rescue is forbidden