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Federal South Mechanical Design

Staff to Execute Federal (South) Mechanical Design

Internal Staff

Who / where are the staff?

  • Legacy Jacobs and CH2M staff in multiple offices

  • Global Design Centers in Poland and India

  • Other Federal and Non-Federal staff with a design background
  • consulting staff
  • program staff

Leadership

  • Official / HR-basis supervisor

  • Squad Leaders

Leadership

Joe

Darren

Clint

Daryle

Louis

Justin

Workload balancing and skills alignment

Workload and Alignment

  • Accessing staff thru leadership encouraged in PM ranks

  • WFP tool important

Who are the typical Federal clients with design projects?

TypicalClients

Dept of Defense

DOD

  • USACE, NAVFAC, and AFCEC

  • Each branch typically has multiple geographic locations with their own peculiarities and requirements.

  • Includes overseas work

  • Always requires FED personnel only

  • Almost never requires local registration

USACE

NAVFAC

AFCEC

Civilian Agencies

  • National Park Service, US Fish & Wildlife Serice, USPS, FAA, etc.

  • Each agency has regions, districts, etc., each with their own requirements.

  • Some require FED, others not

  • Some require local registration

Dept of Energy

  • Current contract mechanisms in Amarillo, TX (Pantex plant) and Oak Ridge, TN

  • Requires FED

  • Some require local registration

DOE, FBI, other 3-letter agencies

Defense Contractors

  • Raytheon
  • Lockheed Martin
  • Northrop Grumman
  • Boeing
  • others

Contract Characteristics

Typical Contracts

  • Qualifications based selections (then negotiate, then contract)

  • FAR based limits

  • Often IDIQ (license to hunt)

  • References to multiple technical codes, standards, and criteria

  • Negotiate with audit-base rates. Then contract as firm fixed price.

Quals

  • Brooks Act / SF330

  • typical language: "Provide project experience information for at least three similar projects in scope and size successfully designed and constructed in the past 5 years

  • identify projects and personnel - then shown alignment of both

  • include design subcontractors

SF330 measles chart

Federal Acquisition Regulations

FAR

  • Title 10 U.S.C. 2306(d) and 41 U.S.C. 254(b) require that for the award of contracts for architect-engineering services for public works facilities, the fee “for production and delivery of designs, plans, drawings, and specifications shall not exceed 6 percent of the estimated cost of construction of the public work.

  • Delineation of design work vs. engineering work

6% Fee Exclusions

Most projects are multi-phase and often have dwell periods in between phases

Typical Project Flow

Win the work

Preliminaries

  • Have a contract mechanism

  • Receive and respond to a task order or other RFP, including preliminary identification of key staff

  • Negotiate final fee, scope, & schedule

  • Develop internal execution framework
  • PEP
  • Project Automation configuration
  • QC/ITR plan

Charrette Phase

  • May have programming function in this phase and meeting

  • Usually face-to-face, multi-day, multidiscipline at a client site with various stakeholders

  • Should typically involve energy and sustainability considerations as well

  • Usually requires significant preparation in advance (>150 slides not unusual)

  • Often involves multiple options for floor plan, building systems, etc.

https://teams.ch2m.com/ops/gfi-ops-cd/ops/Technology/BldgMechanical/repository/bullville_charrette_slides.pdf

Bullville NY Army Reserve Ctr Example

Detailed Design

  • Often 30/60/90/RTA

  • Formal comments, often from technical discipline personnel not necessarily affiliated with the project

  • Usually involves dwell period between projects. Delay can be scheduled (project schedule) on un-scheduled (next phase not authorized of funded yet)

Detailed Design Phase(s)

Constr Period

  • Almost always answer RFIs, review submittals. Almost always have contract language limits on turn around time

  • Can involve site visits, processing pay requests, etc.

Constr Period Services

Technical Execution

Technical Execution

1391 Funding Limitations

Specifications, including UFGS

In-house Resources

Resources

Commercial Software

Codes & Standards

Design Library

Digital Delivery Organization

Fed DPL

Jacobs GTL

Design Criteria including UFCs

Design Criteria, including UFCs

  • Copious, Complex, Consternating, Conflicting (sometimes) Criteria

  • Internal CH tool to aid in navigating UFCs:

https://jacobsengineering.sharepoint.com/sites/gfi/gfi-ops-cd/ops/Technology/BldgMechanical/default.aspx

Non-Federal Work

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