Federal South Mechanical Design
Staff to Execute Federal (South) Mechanical Design
Internal Staff
Who / where are the staff?
- Legacy Jacobs and CH2M staff in multiple offices
- Global Design Centers in Poland and India
- Other Federal and Non-Federal staff with a design background
- consulting staff
- program staff
Leadership
- Official / HR-basis supervisor
Leadership
Workload balancing and skills alignment
Workload and Alignment
- Accessing staff thru leadership encouraged in PM ranks
Who are the typical Federal clients with design projects?
TypicalClients
Dept of Defense
DOD
- Each branch typically has multiple geographic locations with their own peculiarities and requirements.
- Always requires FED personnel only
- Almost never requires local registration
Civilian Agencies
- National Park Service, US Fish & Wildlife Serice, USPS, FAA, etc.
- Each agency has regions, districts, etc., each with their own requirements.
- Some require FED, others not
- Some require local registration
Dept of Energy
- Current contract mechanisms in Amarillo, TX (Pantex plant) and Oak Ridge, TN
- Some require local registration
DOE, FBI, other 3-letter agencies
Defense Contractors
- Raytheon
- Lockheed Martin
- Northrop Grumman
- Boeing
- others
Contract Characteristics
Typical Contracts
- Qualifications based selections (then negotiate, then contract)
- Often IDIQ (license to hunt)
- References to multiple technical codes, standards, and criteria
- Negotiate with audit-base rates. Then contract as firm fixed price.
Quals
- typical language: "Provide project experience information for at least three similar projects in scope and size successfully designed and constructed in the past 5 years
- identify projects and personnel - then shown alignment of both
- include design subcontractors
Federal Acquisition Regulations
FAR
- Title 10 U.S.C. 2306(d) and 41 U.S.C. 254(b) require that for the award of contracts for architect-engineering services for public works facilities, the fee “for production and delivery of designs, plans, drawings, and specifications shall not exceed 6 percent of the estimated cost of construction of the public work.
- Delineation of design work vs. engineering work
Most projects are multi-phase and often have dwell periods in between phases
Typical Project Flow
Win the work
Preliminaries
- Have a contract mechanism
- Receive and respond to a task order or other RFP, including preliminary identification of key staff
- Negotiate final fee, scope, & schedule
- Develop internal execution framework
- PEP
- Project Automation configuration
- QC/ITR plan
Charrette Phase
- May have programming function in this phase and meeting
- Usually face-to-face, multi-day, multidiscipline at a client site with various stakeholders
- Should typically involve energy and sustainability considerations as well
- Usually requires significant preparation in advance (>150 slides not unusual)
- Often involves multiple options for floor plan, building systems, etc.
https://teams.ch2m.com/ops/gfi-ops-cd/ops/Technology/BldgMechanical/repository/bullville_charrette_slides.pdf
Bullville NY Army Reserve Ctr Example
Detailed Design
- Formal comments, often from technical discipline personnel not necessarily affiliated with the project
- Usually involves dwell period between projects. Delay can be scheduled (project schedule) on un-scheduled (next phase not authorized of funded yet)
Detailed Design Phase(s)
Constr Period
- Almost always answer RFIs, review submittals. Almost always have contract language limits on turn around time
- Can involve site visits, processing pay requests, etc.
Constr Period Services
Technical Execution
Technical Execution
Specifications, including UFGS
In-house Resources
Resources
Digital Delivery Organization
Design Criteria including UFCs
Design Criteria, including UFCs
- Copious, Complex, Consternating, Conflicting (sometimes) Criteria
- Internal CH tool to aid in navigating UFCs:
https://jacobsengineering.sharepoint.com/sites/gfi/gfi-ops-cd/ops/Technology/BldgMechanical/default.aspx