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07-08-2020 Advanced Zoom Training
9
0 HOUSEKEEPING
0 HOUSEKEEPING
- Keep videos on UNLESS
- Keep mics muted UNLESS
- Use chat, raise hand or speak for questions
- Please rename yourselves with a prefix:
H Host
CH Co-host
T Trainer
MO Meeting (or Event) Organizer
H/CH/T or a combination
1 PLANNING A ZOOM MEETING
1 PLANNING
- Analyzing Meeting Requirements
- Designing Meeting Needs
- Scheduling Meetings
- Using Registration
- Branding
Agenda --> FLOW
CLUB MEETING
Opening/Welcome
Role Assignments
Prepared Speeches
Table Topics
General Evaluation
Awards
Adjourn
Polls
Screen Share for agenda and for one of the speeches
Annotate for Table Topics
Screen Share for Awards
CLUB
SPEECH CONTESTS
CONTEST
INTERNATIONAL SPEECH CONTEST
Briefings
Contest Chair Opens
Toastmaster Starts
Chief Judge Confirms
Speakers (one at a time)
Judges' Ballots
Ballot Counting and Tabulation
Awards
EVALUATION CONTEST
Briefings
Contest Chair Opens
Toastmaster Starts
Chief Judge Confirms
Model Speaker Speaks
5-minute Preparation
Evaluators (one at a time)
Judges' Ballots
Ballot Counting
Awards
DISTRICT COTs
TRAINING
Session 1:
President
VP Education
VP Membership
VP Public Relations
Secretary
Treasurer
Sgt.-at-Arms
Session 2: Introduction to DCP & Club Success Plan
Session 3:
Base Camp Manager
Building a Healthy Team
Intermediate Zoom
Session 4:
Beginning Zoom
Pathways Introduction
Pathways Intermediate
Pathways Advanced
Leadership
2 PRECALL DILIGENCE
2 PRECALL
- Log in with Fresh Computer/Device
- Ensure Zoom version is Up-to-date
- Review/Set Meeting Settings
- Review/Set Waiting Room
- Set up Breakout Rooms
Fresh Computer/Device
- Freshly booted computer
- Delete unnecessary files
- Prefetch files: run, prefetch, delete all
- Temporary files: %TEMP%, delete all
- Empty recycle bin
- Log off applications you're not using
- Consider a laptop cooler
TRAINING
3 MANAGEMENT
3 MANAGEMENT
- Managing Functionaries and Co-hosts
- Managing Attendees
- Managing Naming Conventions
- Managing Meetings
- Managing Breakout Rooms
MANAGING FLOW OF PEOPLE
1ST TO LOG IN: HOST(S)
2ND TO LOG IN: FUNCTIONARIES + CO-HOSTS
3RD TO LOG IN: Secondary Functionaries (if any)
4TH TO LOG IN: Attendees/Participants/Audience
NAMING/RENAMING PARTICIPANTS
TRAINING
HOSTS & CO-HOSTS
Co-hosts do not have access to the following controls as they are only available as host controls in a meeting:
- Start closed captioning and assign someone or a third-party to provide closed captioning
- Start live streaming
- End meeting for all participants
- Make another participant a co-host
TRAINING
- Start breakout rooms or move participants from one breakout room to another
- Start waiting room (co-hosts can place participants in waiting room or admit/remove participants from the waiting room)
- Co-hosts also cannot start a meeting.
CO-HOSTS
- Backup Host
- Record the sessions
- Manage the Chat box
- Help with the Timing
- Help with the Screen Share presentation
- Help manage the Audience
- Assist participants/attendees
- Mute open mics
- Turn off videos
- Turn off screen shares
- Watch out for potential disruptors
TRAINING
4 BREAKOUT ROOMS
4 BREAKOUT ROOMS
- Setting up Breakout Rooms
- Assigning/Pre-assigning Participants
- Managing Latecomers -- "Unassigned"
- Moving/Exchanging Participants
- Using the Broadcast Message System
- Closing Breakout Rooms
5 MITIGATING SECURITY RISKS
5 SECURITY
- Use of a Password
- Use of Waiting Room
- Creating a "Lobby"
- Being vigilant of potential disruptors
- Locking the meeting