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Mailroom is staffed by only a clerk which he or she has many responsibilities to handle.
There should be at least 2 clerk handling the mailroom to avoid fraud during receive and opening mails containing payments and other routine mails
There is no segregation of duties in separating the check, remittance advice and in preparing the remittance list
The department should have different clerks to separate the check and prepare the remittance list to be sent to the cash receipt department and billing department.
There is only one clerk who handled the deposit slips and deposited the check in the bank. This might cause amount missing in the slip.
There should be at least 2 different clerks in handling the process of deposit slip and deposit the checks in the bank so that there will be no issues of fraud.
There is no segregation of duties in the billing department. The process of receiving and recording the amounts in account receivable and files the remittance list and remittance advice is done by one person only.
The duties of receiving, recording the remittance list and remittance advice in the account receivable subsidiary ledger, and filing the remittance list and remittance advice should be segregate to different clerks.
There is no segregation of duties in the general department
It should be different person handling and receiving the account receivable summary, update the account and files the account receivables summary and journal voucher in the department.