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Programmatic Planning

TRAIL GUIDE

a look inside our planning process

Our Puzzle and our people

  • Campers
  • Volunteers
  • Counselors
  • Families
  • Community
  • Partners

Our Legacy

  • History
  • Mission
  • Core Values
  • Love and Acceptance
  • Active Listening
  • Respect for our clients and one another
  • Creating a healthy, natural environment
  • Collaboration
  • Accountability
  • Sense of fun
  • Building self-esteem

Truth statements

1. This summer will look different.

2. We are strong enough to bend.

3. We do have our limitations and breaking points.

4. We need to ask: "What is of the most benefit for our campers, mission, organization, and community moving forward?"

5. We are courageous enough to do something.

Program Goals

1. Strengthen Personal and Social Development

2. Promote Healthy Lifestyles

3. Enrich Communities

4. Foster Environmental Awareness

Our culture trail guide

This is where we were able to pull it all together!

Community and Advocacy

Exploration

Creativity

Healthy Lifestyles

Environmental Awareness

Bravery and Courage

Create Happiness

Potential & VISION

VISION

Our vision for this summer is to maintain Camp's legacy by focusing on engagement, connectivity and our unique camp culture. Through the use of remote and virtual programming, we aim to enhance interactions with our participants and community. We will look forward to having campers back on Camp, ensure that we are "ready to go" once it is safe to do so, and utilize this experience to grow, learn and plan for future programming.

OUR POTENTIAL

  • Update
  • Retain
  • Recruit
  • Dream
  • Serve more people, more often (now and in the future!)
  • Grow and learn outside of comfort zone
  • Collaborate internally and externally
  • Utilize unique staff skill sets and ideas
  • Focus on partnerships in our community
  • Pull together the collective, and extensive Camp Family

Big picture

Big Picture

  • On-going engagement
  • Session-specific engagement
  • Training and learning opportunities
  • Family support
  • Program designed around culture pieces
  • Partnerships
  • Togetherness - Engagement vs. Entertainment

Camp in a box

Specific to different participant groups: i.e. campers (further broken down by session and individual interests), counselors and volunteers

Provide schedule, activity guidelines, staple Camp supplies (t-shirts, tribe bead, bracelet making material, etc.) and some supplies needed to engage remotely

These will be sent as a form of initial engagement prior to summer.

Additional camper boxes will be mailed prior to specific sessions

Camp Culture pins!!!

This is exciting, for now and the future!

  • Promote engagement
  • Guide programming and training opportunities
  • Specifically highlight our program goals and core values
  • Sent for participation/engagement, 8 available pins
  • think Disney World trading pins, or lapel pins
  • customized with Camp specific icons

Camp Culture pins

  • Camp Aldersgate (Sent to all who engage)
  • Community and Advocacy (Campfire)
  • Environmental Awareness (Tree house)
  • Healthy Lifestyles (Sunscreen & Bug spray)
  • Bravery and Courage (Zip-line Helmet)
  • Exploration (Canoe & Paddle)
  • Creativity (Friendship Bracelet)
  • Create Happiness (Tee Pee)

Tribe Games

Opportunities for campers to earn points throughout summer for tribes in a variety of ways

  • On-going engagement with social-media platforms and challenges
  • Session-specific engagement
  • Collective Tribe Tally announced at end of summer

Considerations/Ideas/Questions

  • Individual session tribe tally?
  • Additional tribe tally for public engagement?
  • Alumni?

Training and Learning

Pre-summer training for campers, counselors and volunteers regarding technology and virtual interactions

Resources for families

Trainings specific to camp culture pieces, campers and mission

Campers

Campers Come First

Campers

Initial engagement

For all campers who have applied by May 15, or who would qualify this summer as a returning camper, will be provided the opportunity to participate in our summer programming for 2020.

Technology Accessibility surveys have already been sent to all families who have applied for the 2020 season, as well as returning campers who have not applied whose information is up to date in our database.

Campers

Next steps

The families who have not been able to respond to the technology survey will be directly contacted by Camp Aldersgate's Staff to see if they are interested in engaging with us remotely this upcoming summer.

On May 4, Camp will send an additional survey to the families who wish to engage regarding their camper's specific interest areas. This survey will also include a revised "Code of Conduct" for the campers, an e-signature waiver for the guardians regarding virtual camping experiences and a confirmation of mailing address.

Campers

Camp in a box

In the first week of June, all campers will receive an initial box in the mail (addressed to guardians) that will include:

  • Parent Handbook
  • Waiver and Code of Conduct (as reminders)
  • Overall explanation of the summer programmatic plans
  • Schedule for on-going engagement opportunities
  • Activity Guidelines for self-paced, on-going activities that can be completed at home with the whole family or independently
  • Supplies for a few self-paced activities, e.g. seed planting, up-cycled bird-feeders, chalk
  • Staple Camp Materials
  • Tribe bead
  • Bracelet making material
  • Initial Camp Aldersgate Culture Pin
  • Camp Songs (including The Camp Song)

Campers

Session Specific Camp Box

All campers will receive an additional, customized box prior to their applicable session (e.g. Muscular Dystrophy, Spina Bifida, Diabetes, etc.)

Contents:

  • Camp T Shirt & Paint
  • Schedule for virtual engagement during session (including unique session password), activity plans and descriptions for all activities available on virtual platform for the week
  • Customized items needed for the week
  • Partnership Engagement Supplies
  • Health Agency & Arkansas Children's Hospital Education Supplies & Swag
  • Activity Supplies
  • Items to enhance specific interest areas indicated on second survey

Campers

Day Campers

As these campers were looking forward to a full six-week program, they will be sent a second box half way through the summer

Will include sensory items

Second box contents are to be decided based upon learning of kids and our experience-based growth

Campers

Virtual engagement

Platform: TBD (Noodle, BlueJeans, Facebook, Google, mixture, etc.)

On-going: social media programming

  • videos, challenges, activities, and other Camp fun
  • Partnerships: e.g. JLLR, AGFC, ATA, ACH

Session specific programming:

  • Provide scheduled activities for all session-specific campers throughout each day of Camp
  • Have campers split into virtual cabin groups for KBAR (Kickback and Relax) (counselors & volunteers included)
  • Closing Ceremony

Volunteers

& Counselors

Volunteer Counselors & Counselor Volunteers

Participation in all opportunities will be awarded with volunteer service hours.

Opportunities

  • Direct engagement with virtual activities during scheduled sessions
  • Trainings
  • Share unique skill sets to enhance the remote programming experience for our campers
  • General participation in Camp as we learn through this summer

Volunteers & Counselors

Eligibility

Both the volunteer and counselor application deadlines have passed for the 2020 summer sessions.

Those who have applied will be given the opportunity to be placed into a summer session to engage remotely with campers.

New applicants may still apply for future, unannounced sessions and for the virtual trainings this summer.

Volunteers & Counselors

Trainings

Mandatory

  • New and Returning: Online Etiquette and Expectations
  • New: General training

Optional

  • Disability Etiquette, People First Language, Advocacy Training
  • Weekly trainings/open-dialogues regarding each of the seven defined culture pieces

Volunteers & Counselors

Remote Engagement

Receive one Camp in a Box

  • T Shirt and tribe material
  • Items to engage with campers in on-going programming
  • Activity Guidelines including roles and responsibilities
  • Training Schedule and Supplemental Training Materials
  • Expectations, review of online training, code of conduct
  • Initial Camp Aldersgate Culture Pin and explanation

Volunteers & Counselors

Remote Engagement

Culture Pins earned for participation in trainings

Kick Back and Relax (rest time) with assigned cabin group

Day Camp specific placed with "tribe" or potentially camper specific

Scheduled Counselor and Volunteer Meetings/Hang-outs led by Program Team

Community

& Partnerships

Partners

So much potential!

  • Arkansas Children's Hospital
  • Education
  • Recipes and diet specific information
  • Sunscreen :)
  • Medical professional engagement
  • Health Agencies
  • Swag
  • Access to medical supplies/vendors
  • National virtual campaigns launched (MDA and ADA)
  • Alumni

Community

  • Focus on collaboration for enhancement
  • Be creative
  • Direct engagement opportunities for long-standing supporters
  • Long-term programming throughout summer season
  • Let those that do virtual well do it well with us

ADDITIONAL THOUGHTS

Picture a target

Comfort Zone

Growth Zone or Stretch Zone

*We need to stay in this zone*

Panic Zone

*We need to avoid this zone*

Truth Statement: We have our limitations and breaking points

  • Funding
  • Capacity
  • Being true to our limitations to provide quality programming
  • CCF
  • Ability to be flexible as we learn (strength, but have limits)
  • Family and camper availability and accessibility to programs
  • Tight timeline for building the summer
  • Uncertain timeline for the future

Additional Thoughts

Safety and Technology Concerns

  • E-sign waiver for virtual engagement
  • Training for ALL on expectations and Code of Conduct

Monitor and Adjust

  • Learn, grow, adapt and be responsive

Documentation

  • Great opportunity for reporting engagement

Future

FUTURE FOCUS

  • Continue to process applications for future programming
  • Implement dreams
  • Brainstorm what programs will look like when we can have campers back (when, who, how many, program design)
  • Utilize new partnerships made during 2020 to enhance plans
  • Initial ideas on this summer's positive impact:
  • Campers not attending due to medical concerns
  • Further reach of participants
  • Include virtual programming for graduated campers

Moving Forward

  • Build virtual schedule
  • Solidify Camp in a Box supplies and needs
  • Create and recreate all activity plans and guidelines
  • Build virtual trainings
  • Parent/Guardian Handbook
  • Community Partnerships
  • Counselor and volunteer handbooks
  • Waivers and Codes of Conduct
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