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GSA Map

What is GSA?

Applying to the GSA System

Finding and Submitting Bids

HOW IS IT ORGANIZED?

GSA is the General Services Administration

It's how the federal government purchases goods from private companies. Federal agencies (Parks Service, Dept. of Transportation, School Systems, Counties, Cities, etc) CAN purchase goods through eBuy (the marketplace) OR go through other approved means (like a 3-bid system).

They do not HAVE to use eBuy, and sometimes there are different marketplaces that they use. (The state of Wyoming has their own marketplace bidding site, for example)

They can solicit bids OR can purchase goods directly from businesses listed on eBuy (from their catalogues which have published prices).

Much like NAICS codes, goods and services are codified by category and broken down into sub-categories with unique codes called SIN codes.

Buyers can either:

1) search by code or keyword to find products for sale in online 'catalogues.' They can click "buy now" and complete a sale at the published prices

2) initiate a bid for products/services. They specify what they're looking for and then tag it with certain SIN codes.

Sellers MUST list all products available for sale in a "price book," with stock photos, specs, and prices. It's a lot like a catalogue.

Sellers can also sign up to get notified when bids tagged with certain SIN codes are published.

Getting Notified

Submitting Bids

Prior to April of 2022:

Using a DUNS and a SAMS, you can register for an account with eBuy.

After April of 2022:

We will be able to select which SIN codes we get notified about. When a customer placed a bid with that code, it should show up in an inbox for us. We can add/change/remove as many codes as we want.

JV will check for bids in the morning and again around 4pm each day

You need to register for an account with eBuy using a Unique Entity ID#, which is assigned based on your DUNS and SAMS numbers.

We won't really know what the bid submission is like until we are approved and can submit our first bid.

We don't know if they're all for purchases, or if leasing is an option.

We don't know what payment looks like.

We don't know how service is done on units, or if it's a consideration at all.

We don't know how shipping works, or how to service bids outside of our immediate area.

We don't know how low our prices need to be to win bids.

We don't know how often agents will "buy now" from our site.

It took a little while for our DUNS and SAMS numbers to synchronize with our UIN#, but now everything is linked up.

Joe, Laurie, Derrick, JV, and Justin are named as company representatives on our GSA eBuy account. After we're approved, each person can create an account to modify their pricebooks, bid on contracts, etc.

Set Up Our "Website"

Submitting the Application

Comparing To Similar Businesses

Review Process

Assuming our application is accepted...

Pathways To Success

There are two "classes" to take prior to submitting your application

An informational slideshow presentation that explains what GSA and eBuy is, how it's organized, etc...

Takes about 2 hrs to go through

We can see other businesses who provide golf cars, trailers, utvs, etc and compare against their price books. We can also match our SIN codes to theirs so we know we're all seing the same bids.

We can see all of Cunningham's information, for example. Which codes do they work in, what products do they carry, how much are they listing things for, etc...

Sellers have "websites" that list all of our available products, specifications, and prices. Buying agents can "buy now" if they see a product that they like at a price they like.

We also need a digital "catalogue" that lists all the same info.

The prices are binding, so if we get a price increase, we need to change our prices on GSA immediately.

Once we submit the application, it enters the "Review Process. There's no telling how long it will be under review. Could be a couple of months. They don't publish any kind of timeframe at all, but evidentally it takes a while.

At the end, we'll know if our application is accepted or if it's rejected.

150ish pages, Mostly about verifiying that we CAN fill a bid that we win. Many yes/no questions about if we do or don't meet specific regulations/codes.

We're about 50% done (as of 7/18) so about 8 hours left

Part of the applicaiton is to prove in writing that we have experience working with similar contracts. Joe/Derrick might want to write this portion out.

Readiness Assessment

A walkthrough of requirements for approval. Self-guided quiz to determine if you can apply, if you'll be approved, what SIN codes you fall under, etc...

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