Pre-departure Briefing Session_UK Immersion

Before departure

• Buy travel insurance.
• Online check-in 48 hours before departure.
• Check the weather at http://www.bbc.com/weather/2652221 or any other websites.
• Bring enough clothes.

Highest: 16 - 17

Lowest: 8, 9

Before departure

On the day of departure

• The plane departs at 2315.
• Arrive at the departure hall (Terminal 1) at least 2 hours before departure.
• Drop your check-in luggage at the check-in counter at B/C area.
• Get the boarding pass.
• Check the boarding gate number and arrival time.

On the day of departure

Check-in luggage

• DON’T CHECK-IN your invitation letter and important documents.
• Should not exceed 23 Kg.
• Should not contain lithium batteries
• Put the lithium batteries in your hand luggage

On the day of departure

Hand luggage

• Check the size
• Should not contain liquid, and sharp objects.
• Take care of your own belongings especially your identification documents, money and valuables.

On the day of departure

• Please let your group leader know your seat number.
• Be punctual
• In case of emergency, call or whatsapp Gladys at 9402 3971.

At Heathrow

Get the invitation letter, and passport ready.

Getting through Border Control

• Check your passport, and visa if needed).
• Ask you why you are coming to the UK.
• Check documents e.g. the invitation letter

At Heathrow

• Collect your luggage at the baggage claim
• Wait for everyone there
• A coach will take you to the campus
• The journey usually lasts for about 2 hours.
• You may get a folder containing documents e.g. homestay address, campus map, bus time-table, etc.

At Warwick

• Host families will be waiting to take you to the homestay
• Spend Monday (a bank holiday) with your host families.
• Get to know each member of the family (may include another overseas student)

At Warwick

On Tuesday

• Take a bus to the Campus and meet outside the designated place at least 15 minutes before the orientation and registration.

At Warwick

Rootes Grocery Store

Schedule and first day of class

You will be having seminars, workshops and cultural visits.

Classes will take place every morning but for some of the afternoons, you can work on your own.

On Saturdays and Sundays, you can travel with your friends if cultural visits have not been arranged.

Schedule and first day of class

Short cultural visits e.g. Warwick Castle will take place on weekday afternoons.

Full day cultural visits e.g. London will take place on Saturdays.

First day of class (28 May)

IT registration

Orientation

Welcome lunch

Campus tour

First day of class (28 May)

Orientation:

You will meet Cathy, the programme coordinator

First day of class (28 May)

People you may meet:

Jonathan French, Manager of Short Courses

Katie and Kate, Short course administrator and co-ordinator

Miriam and Penny,

Teachers

End of prgramme

The last day will be 14 June.

• Group project presentation and farewell lunch
• Free afternoon
• Stay with the host family
• Leave on the morning of 15 June.
• A coach will take you to London.

Important matters

Tuition fees

• Will let you know when to pay

Reimbursement

• After the programme
• submission of the reflective journal

Important matters

• At homestay, on weekdays, you will be provided with breakfast and dinner.
• Lunch will not be prepared for you. You need to do so yourself.

Important matters

• During Saturdays and Sundays,
• Breakfast, lunch and dinner will be provided.
• Inform the host if you are not having any meals so that they do not need to prepare them for you.

Important matters

• Your safety should be of utmost importance.
• Try not to travel alone especially at night.
• When travelling with your friends, try to take care of each other.

Important matters

• Make sure that you let your host family know where you are going as they will worry about you.
• Remember they are your family in the UK.

Important matters

• If you are not feeling well or something happens, let your host family know.
• You should also report to your teachers e.g. Penny or Miriam.

Others

Important websites and numbers

• Registration of Outbound Travel Information (ROTI)
• http://www.gov.hk/en/residents/immigration/outsidehk/roti.htm
• http://www.gov.hk/en/residents/immigration/outsidehk/

Others

Important websites and numbers

• 24-hour hotline: 852 1868 for emergency assistance
• Check the phone numbers of
• Hong Kong Immigration Office in countries you are going to visit
• Chinese Embassy