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7S of Good Housekeeping
1,306
7S
of Good Housekeeping
WHAT IS
7S
GOOD HOUSEKEEPING?
7S of Good Housekeeping is the most basic and fundamental approach for productivity and quality improvement in any organization. It is intended to optimize the physical workspace for efficiency and effectiveness by identifying and storing items and equipment used, maintaining orderliness and cleanliness in the area and sustaining the new order to ensure safety of the workers in the most efficient manner.
7S is a systemized approach to:
> organize work areas
> set rules and standards
> maintain safety in the workplace
> practice self-discipline as a way of life
KAIZEN
- Kaizen is known as the single most important concept in Japanese management and it has been a key to the competitive success of Japanese manufacturing industries.
- Kaizen means improvement and encompasses the concept of never-ending efforts to improve by all in an organization.
- Problem solving in the kaizen approach is cross-functional, systematic, and collaborative.
- It is a strategy that puts every member of the organization, from top management down, continuously on the watch for improvement options.
- This is done using systematic reviews and auditing procedures, brainstorming, and group decision tools to see where improvement opportunities may occur.
- All operations of the organization are subject to improvement, and the kaizen approach is that nothing has improved sufficiently to stop improving it.
SORT / Suriin / Seiri
Identifying and eliminating unnecessary items in the workplace
GUIDELINES
Guidelines for SORTING:
Assess your workplace
Decide what you need
Remove unnecessary clutter
Throw away all rubbish and unrelated materials in the workplace
All tools and materials must be sorted and classified
Remove items which are broken, unusable or occasionally used
NECESSARY vs UNNECESSARY
To help you decide what are necessary and unnecessary....
SORTING
PRACTICES
Sorting Practices:
Sorting & Evaluation Criteria
SORTING & EVALUATION CRITERIA
RED TAG
RED TAG
TYPICAL CANDIDATES
FOR RED-TAGGING:
> Inventory
> Equipment
> Furniture
> Storage
> Fixtures and Fittings
> Clutter
> Outdated posters, signs memos
RED TAGGING CRITERIA
RED TAGGING CRITERIA
1. Does it have a FUNCTION in this area?
2. Is it NEEDED? How often? By whom?
3. If we remove it, will it REALLY MATTER?
4. Is it in the way? DOes it TAKE UP TOO MUCH SPACE?
TAG SAMPLE
RED TAG EVALUATION
Evaluate the Red Tagged items:
- Have we tagged anything we definitely need?
- Have we tagged anything that belongs to another department, section or organization?
- What is useless, unclear or useful?
- Are some things useful, but on a longer time-scale?
- How do we dispose tagged items properly?
- Have we evaluated what we really need and don't need?
RED TAG AREA
Red Tagged Holding Area
SYSTEMIZE / Salansanin / Seiton
- arranging necessary items in good order for use
GUIDELINES
Guidelines for Systemizing
> Think which things should be out where
> Consider how often the things are used
> Decide a proper place where things should be located
> Keep a list of things with their locations
> Label the cabinets / shelves to show what is kept inside
> Outline locations of equipment, supplies, common areas and safety zones with lines
Hello EVERYTHING!
"A place for everything
and everything in its place,
clean and ready for use"
SWEEP / Simutin / Seiso
- arranging necessary items in good order for use
GUIDELINES
Guidelines for Sweeping
> Do not wait until things get dirty
> Practice 5-10 minutes of sweeping daily
> You and your peers are responsible for the area around you
> Combine cleaning with inspection
> Repeat "sweep-wipe-polish-check-fix"
> Provide necessary tools for cleaning
OBSERVATION POINTS
Checklist of Observation Points
- is the floor surface dirty?
- Are desks, chairs, cabinets, shelves, bulletin boards, office equipment dusty or dirty?
- are wires and cables dirty?
- are shades / curtains, light bulbs dirty?
- are there cobwebs in the ceiling?
- are the walls dirty, stained or fading in color?
STANDARDIZE / Siguruhin / Seiketsu
- whatever cleanliness and orderliness achieved should be maintained
GUIDELINES
Guidelines for Standardizing
> Set standards according to: Desired Conditions, Cleaning Schedules and provide specific locations for everything
> Discards outdated or useless files / documents
> No unnecessary things on the table or office equipment
> Walkway are clean and free of clutter
> Always return the machine / equipment / item to its proper location after using
> Place in safe areas for easy retrieval and se
SAFETY
- maintain a safe workplace
GUIDELINES
Guidelines for Safety
> Provide training on safety
> Issue clear instructions to employees to avoid accidents
> Dvelop safe work procedures
> Point out hazards
> Train employees to use and wear PPE
> Provide proper supervision on use of equipment
> Make sure that employees know where the emergency equipment is and what to do
SELF-DISCIPLINE / Sariling kusa / Shitsuke
- doing things spontaneously without being told or ordered
GUIDELINES
Guidelines for SELF-DISCIPLINE:
> Conduct regular 7S audits to ensure that 7S practices are incorporated in the daily activities
> Install visual display like posters, charts and bulletins
> Document before and after 7S implementation to capture improvements
> Regularly educate and train employees on maintaining standards
> Work according to standards
BENEFITS
For Individual and Organization
FOR INDIVIDUAL
FOR INDIVIDUAL BENEFITS:
> makes one's workplace more pleasant
> improves work efficiency
> maintains safe, healthy working conditions
> leads to better quality products / services and higher productivity