FSI BIM to CAFM Services

Overview

Data Mapping

BIM Data Transformation Tool

Configuration

Integrated 3D Model Viewer

Browser-based 3D model viewer with direct integration to the Evolution Asset Register

• BIM Models Uploaded and Linked to Buildings
• Unique Ref of Model Objects matched to Assets
• Instant integration when model and asset register are from the same IFC source

Layers

Layout

Navigation

Relationships

Asset View Modes

• Show/Hide IFC Layers
• Layer for Space to represent Rooms

• Highlight relationships between assets
• Connections
• Parents
• Children
• Grouping

• 4 Panes
• Resizable
• Collapsible
• Settings saved as preferences

• BIM Object Explorer Tree View
• Pan
• Zoom
• Orbit

• Asset Details
• Asset Grid
• Zoom to Asset
• Highlight multiple assets

Asset Detail View

Asset Detail Pane showing full Evolution Asset Register details for a selected linked object

• Click on any linked object in the model to access the full Asset register input panel and sub-navigation pages, including:
• PPMs
• Service History
• Associations
• Documents

Asset Grid View

Asset Grid View Pane showing all Assets in the Evolution Asset Register for the Building linked to the model

• Highlight Assets in the model by selecting them in the grid
• Click assets in the grid to zoom to the position of the Asset in the model
• Highlight multiple assets at once
• Supports standard grid controls
• Query
• Search
• Column Filters
• Column personalisation

Asset Data

Typical contributing factors to untidy Asset Registers in mature estates

• Changes in FM software
• Changes in FM provider
• Advances in asset technology
• Staff turnover, User Error in Data Entry
• Changes to Industry guidelines

Asset Classifications

Asset Classifications define the Rules for the Asset Register

• What types of assets are allowed in the database?

inc Uniclass/SFG20 Refs

• What is the recognised naming convention of each type?

• What are the hierarchical relationships between Classifications?

• What are the expected Connections between Assets?

plus Scope (whole buidling, every floor, every plant room etc)

• Are any Assets Compulsory?

542 different combinations in legacy data

Now 102 under Asset Classifications

Organise

Fix

Identify

• Common Classifications for Assets
• Enforce Classification for all New Assets

• Reclassify Assets
• Suspend Invalid or Obsolete Assets
• Create missing Compulsory Assets

Asset Classifications

Asset Classifications define the Rules for the Asset Register

• Highlight Assets that don’t have valid Classifications

• What types of assets are allowed in the database?

inc Uniclass/SFG20 Refs

• What is the recognised naming convention of each type?

• What are the hierarchical relationships between Classifications?

• What are the expected Connections between Assets?

plus Scope (whole building, every floor, every plant room etc)

• Are any Assets Compulsory?

Fix

Organise

Identify

• Reclassify Assets
• Suspend Invalid or Obsolete Assets
• Create missing Compulsory Assets

• Common Classifications for Assets
• Enforce Classification for all New Assets

• Highlight Assets that don’t have valid Classifications

Asset Classification Profiles

Maintain separate Classification Rules for different facility types, sectors or clients

For each profile, control:

Evolution

• Permitted Asset Classifications
• Terminology or Code Variations
• Asset Relationships
• Compulsory Assets
• Maintenance Regime Requirements

Facility Asset Profiles

Head Office

Residential

Retail

Enterprise Consistency

Maintaining terminology and classifications that are consistent across different contracts and sectors

• Classifications apply consistently across ALL of your asset collection and creation methods

• Common Classification allows consistent application of Maintenance Regimes

• Management Information and Analytics across the entire portfolio

• Variations in terminology in sectors can be resolved back to a common core classification for reporting and budget analysis

Smart Attributes

Retain AIR Data and Mapping in Evolution

• All BIM IFC Outputs include Attributes that define the Asset Information Requirements for each Asset Class

Smart Attributes in Evolution

• Define an unlimited number of additional fields
• Mapped to Asset Classifications
• Distinct Fields, Data Types and Options
• Supported in all Asset Collection Methods including FSI Go Asset Manager Mobile App

SFG20 Import

Import maintenance standards from BESA SFG20 XML source

Including

• Service Timing
• Task Steps
• Estimated Times
• Criticality
• Legislation Requirements
• URL links to online documentation

Regime Manager

AUTOMATE creation of Planned Maintenance for Assets

MANAGE ongoing changes to maintenance strategy

ANALYSE data quality

FIX gaps in maintenance plans automatically

FORECAST cost or labour impact of a new or updated Regime

Regime Setup

Regime in Action

Mobility

Managing the Evolving Estate

Mobile asset management to:

• Reduce time and effort to collect and enter asset data

• Remove reliance on spreadsheets or 3rd party software

• Integrate with Concept Evolution Asset Register in real-time

• Enforce strict rules for asset naming and classification

• Prompt users to collect asset information relevant to the asset type

Intuitive Asset Collection

Asset are created on the activity in a simple and intuitive staged process:

• Avoid duplicating data by checking the asset code or barcode first

• Select the asset Location from a pre-defined list of locations in the building

• Add QR codes or Barcodes

• Take multiple pictures

• Record asset conditions

• Copy assets

• Create multiple assets of the same type in the same location

Use Asset Classifications to keep data consistent

• Ensure mobile users create assets according to your naming conventions and hierarchies

• Simplify asset terminology for mobile users

Mobility

Collection & Verification – For Mobilisation and Improvement Projects

• Verify
• Edit
• Comments
• Recommend assets for removal

In Evolution

• View task progress,
• Site attendance,
• Start and finish times
• Risk Assessments
• New Assets
• Asset Recommendations
• Dashboards

Employers Information Requirements

CAFM Solution

Management of Assets, Facilities, Contracts and Service Delivery

What; When; How

Employers Information Requirements

Contract Requirements & Maintenance Strategy

SLAs; KPIs; Reporting; Service Managements; Maintenance Regime

Core Info, Energy & performance Data; Additional Operation Info, Life Cycle; Warranty

Asset Information Model

Classification, Categorisation & Hierarchy of Systems and Assets

Asset Management Strategy

Core Info, Energy & performance Data; Additional Operation Info, Life Cycle; Warranty

Asset Information Model

Contract Requirements & Maintenance Strategy

SLAs; KPIs; Reporting; Service Managements; Maintenance Regime

What; When; How

CAFM Solution

Employers Information Requirements

Management of Assets, Facilities, Contracts and Service Delivery

Evolution Information Requirements

What; When; How

Employers Information Requirements

All EIR setup is replicated in the Concept Evolution CAFM software

Core Info, Energy & performance Data; Additional Operation Info, Life Cycle; Warranty

Smart Attributes

Asset Information Model

Additional information required based on Asset Type;; Grouped; Field Types

Asset Rules; Hierarchy; Relationships; Mandatory Assets

Asset Classifications

Classification, Categorisation & Hierarchy of Systems and Assets

Asset Management Strategy

Regime Manager

Contract Requirements & Maintenance Strategy

SLAs; KPIs; Reporting; Service Managements; Maintenance Regime

Automate PPM Regimes based on Asset Class; Forecasts; Scheduling;

CAFM Solution

Management of Assets, Facilities, Contracts and Service Delivery

Concept Evolution

Asset Information Requirements

FSI can assist within the creation of CAFM ready Asset Information Requirements

• Define the Categories of Assets being maintained
• Use Uniclass or Uniformat for consistent categorisation
• Map Uniclass to Client Terminology
• Develop Level of Information (LOI) required for each stage of BIM Project
• Define the data parameters required for each category of asset
• Define additional grouping relevant to service delivery or criticality (e.g. Gold, Silver, Bronze)

Data Filtering & Grouping

Legacy Data

Analysis Reports

Model Optimisation

CAFM Mobilisation

Maintenance Regimes

AUTOMATE creation of Planned Maintenance for Assets

MANAGE ongoing changes to maintenance strategy

ANALYSE data quality

FIX gaps in maintenance plans automatically

FORECAST cost or labour impact of a new or updated Regime

Regime Setup

Regime in Action

Operational Services

Operational Benefits

• Apply Standard maintenance Regimes for assets based on classification

Automate PPM Regimes based on Asset Class; Forecasts; Scheduling;

Soft Landings

Regime Manager

3D Visualisation

Manage all BIM project document types, including COBie, wexBIM and IFC files

• Visualise network and connection relationships between assets
• Highlight potential access issues for maintenance caused by position of assets

BIM Document Manager

• Analyse asset performance to influence decisions on future construction or refurbishment projects

Dashboards, Report Designer, Asset Health Checks, Quick Fix Routines

Reporting

Management Information

Mobile App for Fault Reporting, Auditing, Surveys, Compliance and Asset Collection

Mobility

Common Fault Identification

• Identify cause of maintenance inefficiencies or common issues at specification or component level

Digitising the Built Environment

BIM Level 2 Quality without the BIM!

Use BIM Data Delivery Methodology and Tools to define and deliver quality data even when there is no BIM source

• Asset Classifications
• COBIe Import

Retro BIM

Retrofitting BIM Quality Data and 3D Models for Existing Facilities

• Create 3D models retrospectively
• Link to established Asset Regsiter without reimporting data

2007

2016

2017

Project History

FSI Concept c500 CAFM Software Implemented

Decision to move CAFM Administration in-house

Migration to Cloud Hosted FSI Concept Evolution CAFM

Handover

Mobilising the Met Office Data Centre using COBie

Handover

What's Next

Development of BIM tools in FM

Project Review