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Luke Yohn
03/15/2022
Sales/Sales Returns
Cash Receipts
Purchases
Cash Disbursements
Payroll
Receive order from vendor/customer
Approve credit and authorize,
Prepare customer order,
Fill order from inventory
Prepare pre-numbered bill of lading
Prepare pre-numbered sales invoice
-Consult price list
-Review and authorize
Make entries in the:
- Sales Journal
- Accts. Rec. Sub. Ledger
Approve & authorize request,
Receive & review return receiving report,
Prepare credit memos
Send One to Customer/Vendor & keep the other as a record.
If Cash, make entry to:
- Cash Disbursements Journal.
If Credit, make entries to:
- Sales Journal
- Accts. Rec. Sub. Ledger
Process the documents & apply either a cash or credit refund
Receive either a check or ACH deposit
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Pull up the specific purchase order and match it with the payment,
Record in Cash Receipts Prelist,
Make an entry in:
- Cash Receipts Prelist
Following, make an entry to:
- Cash Receipts Journal
- Accts. Rec. Sub. Ledger
If Check - File in daily check log for bank deposit.
If ACH - Confirm documents match, then record payment.
Receive a request for more Inventory or Equipment.
Prepare Two pre-numbered Purchase orders.
Get them authorized.
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Receive goods
Prepare pre-numbered Receiving Report.
Make entries in the:
- Purchases Journal
- Accts. Payable Sub. Ledger
If Acquisition is Fixed Asset:
- Fixed Asset Sub. Ledger
Receive Purchase Order, Receiving Report, & Vendor Invoice.
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Make entries in the:
- Cash Disbursements Journal
- Accts. Payable Sub. Ledger
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Prepare checks or ACH for authorization.
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Authorize Documents for disbursement.
Receive Time Record Reports/Cards
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Refer to Salary info in Employee Earnings Subsidiary in order to Calculate payroll.
Prepare pre-numbered Checks from the Payroll Journal.
Make entries in the:
- Payroll Journal
- Cash Disbursements Journal
- Employee Earnings Sub. Ledger
Review & Authorize checks.
Disburse checks to respective employees.