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The Planning Process

Define your objectivies

1

Determine where you stand vis a vis objectivies

2

Develop premises regarding future conditions

3

Analyze alternatives and make a plan

4

Implement the plan and evaluate results

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Benefits of Planning

Planning Improves Focus and Flexibility

1

Good planning improves focus and flexibility, both of which are important for performance success.

Planning Improves Action Orientation

2

Planning focuses attention on priorities and helps avoid the complacency trap simply being carried along by the flow of events

Planning Improves Coordination and Control

3

Planning improves coordination. Individuals, and subsystem in organizations are all engaged in multiple tasks and activities simultaneously.

Planning and Time Management

• As a manager you’re gonna faced tight schedules, little time alone, lots of meetings and phone calls, and not much room for spontaneity.
• The key to success in such classic management is have a good planning time management.

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Personal Time Management Tips

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• get bogged down in detail that you can address later or leave for others
• let drop in visitors or instant messages use too much of your time
• become calendar bound by letting others control your schedule

• say “no” to request that divert you from what you really should be doing
• have a system for screening telephone calls, emails, and request for meetings
• prioritize what you will work on in terms of importance and urgency
• follow priorities and work on the most important and urgent tasks first.

There are 6 types of functional plans on an organization

Strategic and Tactical Ways

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Production plan - deal with work methods and technologies

1

Financial plan - deal with money and capital investment

2

• Strategic plan - identifies long-term directions for the organization and focused on the organization as a whole.
• Vision - the purpose of the organization and expresses what it hopes to be in the future.
• Tactical plans - developed and used to implement strategic plan

Facilities plan - deal with physical space and work layout

3

Logistics plan - deal with suppliers and acquiring

4

Marketing plan - deal with selling and promoting the product

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• It works like a “special key” when there is a threat/opportunity
• Functional plans indicate how different operations within the organization will help advance the overall strategy.

Human Resource plan - deal with employee and workforce

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Operational Plans

3

• Operational plan identifies short-term activities to support strategic and tactical plan
• It includes standing plans and single-use plans
• Standing plans - It is like policies and procedures that are used over and over again
• Single-use plans - It is used only once for example budget that only apply to one task.
• A policy is a broad guidelines for making decisions and taking action in specific circumstances.
• Procedure is a rule describing actions that are to be taken in specific situation
• Usually procedures are stated in the employee's handbook and often called as Standard Operating Procedures.
• It is more focused than a policy.

• Budgets are single-use plans that commit resources for specific time periods to activities, projects, or programs
• One of the most common problems that budgeting suffer is ‘rollover’.
• A zero-based budget allocates resources as if each budget were brand new.

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