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Armfort New updated
1
Officers
Admin
OE and OM
HR/Payroll
11. Award Retention
Award Retention
- Allows SA to keep track of Awards given to SO.
- Able to distinguish who to reward through business algorithem system.
Advantage
Award Retention
Able to check back and have a record of when Award was given to SO.
Advantage
Job Application
A job application within the Armfort website which allows SA to post a job post so that potential SO can fill up thier information accordingly when they come for an interview.
12.Job Application
Advantage
Job Application
- Information that has been filled up will be auto filled into the Armfort server information so Admin does not need to re-type the information of the SO if he/she is hired.
- A list of applicants will also be saved in system so if there is a need to contact them after, Admin can easily check through system
Advantage
14. Officer Training Pathway
Officer Training Pathway
- Enable Admin team to track SO's developmental training according to PWM model and see at a glance which SO is up for Progression.
- Will also allow team to see the training data of officers and be able to send relavent officer for site deployment
Advantage
Officer Training Pathway
Able to sync data with training school (Leacov) so whenever training is done, data can be quickly updated. Able to quickly see a summary of SO data on one page.
Advantage
22. Supervisory Check
Supervisory Check
- Allows OE / OM to take thier Attendance and allow it to reflect in system under a seperate tab.
- This is used to track when OE/OM have went down to site.
Advantage
Supervisory Check
Record of OE/OM visit can quickly checked through system and verified (One of the PLRD requirements)
Advantage
17. Document Expiry
Document Expiry
- Allows SA to track the expiration date of the SO's documents (Ie. Date of last FFI).
- System will give a prompt accordingly when document is about to expire so that SA can decide what to do acordingly.
Advantage
Document Expiry
Allows SA to easily be reminded of any documents that are expiring soon. Especially for SO FFI which are expiring as agency would have to send them to be tested to see if they can continue working
Advantage
Compliance Checklist
16. Compliance Checklist
- A list of checks that OE/OM have to do when they are going down to a site to spotcheck on the SO.
- There is usually a standardised format for each SA so we will have to upload accordingly.
Advantage
Compliance Checklist
Advantage
- OE/OM will just have to bring along the phone to use the Armfort App to do the checks instead of using paper and pen.
- Information is automatically updated on the back-end so records can be easily searched where needed.
On- Job Training
15. On- Job Training
- Allows OM to train thier officers on the ground.
- Each site will have different OJT form to oreintate the SO.
- SA will be able to know who have conducted the OJT and generated a signed copy
Advantage
On- Job Training
Advantage
SA will be able to generate their OJT anytime and track which officer have completed the OJT and ready for deployment
Inventory Management
20. Inventory Management
- Allows SA to keep track of their stocks (Eg. Uniform, Equipment) if they have gave them to SO.
- It will have a record of when the goods was given or taken back.
Advantage
Inventory Management
Advantage
Able to let SA quickly check on thier current Inventory records at a glance and can track the record of the inventory.
Visitor Management System (QR Code)
Option - Print Sticker
- A Pre-Registered Visitor QR code System that allows residents to pre-register the visitor/contractor before they arrive.
- A system generated QR code will be created based on the information provided allowing SO to just scan to determine if the visitor/contractor is validated to visit.
- The validation will be based on the date and time allocated by the Resident for the visit. A sticker will be generated based on the information gathered.
9.Visitor Management System (QR Code)
Advantage
Advantage
Visitor Management System (QR Code)
Option - Print Sticker
SO will not need to check the information of the Visitor / Contractor as all the information has already been pre-registered by the Residents.
Client Feedback
18. Client Feedback
- Allows clients to use the app to send feedback on guards at site.
- This wil be recieved by the SA and they can decide how to reply accordingly.
Advantage
Client Feedback
Advantage
Allows SA to know about the woes or compliments of their clients about the Guard. SA can use this information to maintain a better relationship with the MA.
Client Portal
Allow clients to log in to thier account with a dedicated username and password and be able to view relevant modules based on what needs to be shown
19. Client Portal
Advantage
Client Portal
Advantage
Clients can log in themshelves to see reports instead of asking SA to always send it down to them.
Rostering
- Allows SA to plan out the roster in a month for all sites.
- SO's off day can be shown immediately so that SA will know that day are not able to work on that day.
- Leave data wil be automatically synced when SO applies for leave
24. Rostering
Advantage
Rostering
Advantage
SA will be able to to see at a glance thier roster for the day so they know who to replace if there is a shortfall at the site that day.
Organisation Chart
- Allows SA to input the names of the SO who are working for that particular site and enable them to create an organisation Chart from the data accordingly.
- Information can be changed every day where needed.
23.Organization Chart
Advantage
Advantage
Organisation Chart
- Able to generate an Organisation Chart quickly based on the information of SO entered.
- This can be saved into a PDF and sent to the relevant personnel accordingly.
Supervisory Dashboard
- Enable Ops team to see at a glance the active sites and be able to view if there is a shortfall of Manpower based on the contracted strength.
- Module is linked to Attendance so when Guards clock in, it will be automatically updated.
21. Supervisory Dashboard
Advantage
Advantage
Supervisory Check
Record of OE/OM visit can quickly checked through system and verified (One of the PLRD requirements)
Attendance Taking
- Enables SO to do Real time attendance taking with NFC chip and selfie-taking.
- Integrates with Leave data to generate out Payroll
1. Attendance Taking
Advantage
Advantage
Attendance Taking
Officers must be present at site before they can do clocking, so SA do not have to worry about fake data. Attendance data is immediately captured and shown on back-end so Ops team know if there is shortfall. Can be used to generate Payroll.
Allows SO to use the Armfort App to apply for leave and to be able to view their Leave entitlements accordingly.
Leave Management
10.Leave Management
Advantage
Advantage
- Ops team is able to see when leave is applied and can approve or reject it immediately instead of having to call and inform Officer.
- Application of leave can also be seen all online instead of shifting through Manual records.
Leave Management
2. Incident Reporting
Incident Reporting
- Enables SO to report incidents which are happening at the site through Armfort App.
- Complusory fields are shown (In line with latest PLRD grading).
- Ops team will be able to see information in back-end immediately and resolve issues where required.
Advantage
Incident Reporting
When incident is created, Ops team who are tagged to site are alerted immediately allowing them to be quickly informed. On the back-end, information for the incident can be attached, allowing the team to check back on the incident, if there is a need to
Advantage
Guard Tour
3. Guard Tour
- Enables SO to use Armfort app on the phone to do a patrolling without missing a single point.
- Real time Patrolling data is sent to backend system to capture and export report.
Advantage
Incident Reporting
- Officers can see the list of clocking points in a route and patrol accordingly.
- Ops team can quickly see on back-end when officers start patrolling. Ops team can also easily edit a patrol route where needed by changing information on the back-end or by re-arranging the NFC chips at site.
Advantage
Visitor Management System (Basic)
4. Visitor Management System (Basic)
- Enables SO to save and store Visitors & Contractors records using a bar code scanner in app.
- Information stored is PDPA compliant and future visits by Visitors & Contractors will display only required information
Advantage
Visitor Management System (Basic)
Advantage
Can quickly capture Visitor & Contractor records and SO will not have to manually enter all information for future visits.
E-Learning
5. E-Learning
- A secured system to enable SO to facilitate learning anytime anywhere (using web browser)
- System also has e-testing through quizzes.
- Constantly updated with real life cases relevant to the module
Advantage
E-Learning
Advantage
- Easy uploading & Sharing of training materials on the platform (Eg. AAR & SOP)
- Compliant to PLRD gradi
e-Occurance
6. e-Occurrence
- Allows the automated adding of Occurrence records with integrated modules (Currently only Guard tour and incident report).
- Back-end record of timestamp when an Occurrence happens.
- Ops team is able to see the records of Occurrences from back end server.
- Records can be saved and shared with the relevant authority.
Advantage
e-Occurance
Advantage
- SO need not manually write in all the Occurances in the occurace book.
- This will save the Guard the trouble of having to manually write down information.
e-Annoucement
- Enables Admin to send a message across to all the sites.
- It will be sent via Designation (Eg. SO) so only those with the right designation will see it.
- A requirement of a Signature can also be implemented so those who have read the information needs to sign to verify
7. e-Announcement
Advantage
e-Annoucement
Advantage
- If there are any information that needs to be informed to the relavent sites, it can be done through the app quickly.
- Even if the information is just a small update on SOP's or information on an incident that has happened, it can be done through here.
Daily Task List
Allows Admin to add a set of required tasks for an employee to do at different sites. Each task is set at specific time to be done and a prompt is given to SO whenever a task is due to be done. Ops team will be able to check through the records to know if tasks have been completed or not.
8. Daily Task List
Advantage
Advantage
Daily Task List
This will reduce the requirement for SO to remember all the tasks they have to do at site (especially those who have just joined and is unfamiliar)
Payroll
- Able to generate Payroll using Attendance and Leave data that is taken with deduction of Advance payments.
- Can also generate Daily and Fixed Salary.
13. Payroll
Advantage
Advantage
Payroll
Do not need to have 2 seperate system for Ops and HR as this 2 can be found in the same Armfort system.