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8 Weeks Before
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Week 1
ONBOARDING
TIMELINE
Employee's First Day
Hiring Manager
Human
Resources
Hiring Manager
Employee
Week 8
Week 7
Week 4
Week 2
Week 6
Week 5
Week 3
Hiring Manager
Human Resources
Hiring Manager
Human Resources
Hiring Manager
Employee
Hiring Manager
Human Resources
Hiring Manager makes verbal offer.
Position is posted.
At least 8 weeks before the employee will start, the Hiring Manager will:
Hiring Manager reviews candidate selection, references, salary grade, and sets potential start date.
Hiring Manager receives and reviews applications via ADP Workforce Now.
Search committee begins interview process.
HR receives pre-approved requisition from Hiring Manager
ADP Workforce Now Instructions:
http://goo.gl/sc3X59
Position Description Template:
https://drive.google.com/file/d/0B88rEQZOhOLmeEgzSjRkLS11S0E/view
Human Resources
Hiring Manager
Human Resources
Hiring Manager
Employee
Human Resources
Employee
Human Resources
Hiring Manager
At the History Center, print the Key Card Application Form and instructions
Offer of employment is accepted by candidate.
Hiring Manager contacts/meets with HR staff to establish hiring plan and recruitment plan:
Hiring Manager accepts or rejects candidates within ADP Workforce Now.
Hiring Manager coordinates orientation with HR.
Offer is reviewed with HR staff.
Application & review processes are established.
Hiring Manager discusses position description with and gets approval from their supervisor.
Certain paperwork must be completed on the employee's first day of employment. HR will bring this paperwork to orientation to be completed.
If, due to extenuating circumstances, the employee will not start on the 1st or 16th of the month, contact HR.
Form:
https://drive.google.com/file/d/0B88rEQZOhOLmUkF2YWhZV2lrbnVMcTJZT0R1MG1JZnNlTndZ/view
Start date, Benefits Orientation and New Hire Orientation dates are determined.
ADP Workforce Now Instructions:
http://goo.gl/sc3X59
Instructions:
https://drive.google.com/file/d/0B88rEQZOhOLmN1U3R2dHVkJ5TEE/view
New Hire Paperwork:
https://sites.google.com/a/mnhs.org/human-resources/new-hire-orientation/new-hire-paperwork
Human Resources
Hiring Manager
Employee
Hiring Manager
A background check MUST be completed before any employee can begin work.
Arrange for Workspace
Employee
Arrange for a co-worker to have lunch with the new employee on their first day.
Hiring Manager creates interview questions.
Hiring Manager checks candidate references.
Hiring Manager completes requisition form and gets approval to hire from supervisor.
If the position is completely new, arrange for space as soon as it is approved by HR.
This includes lockers, shared workstations, furniture, offices and cubicles.
Explain the Work:
At the History Center, where space is particularly limited, use Facilities Footprints to request new workspace as early as possible:
Form:
https://drive.google.com/file/d/1ZHQiuBIEBsldWYt7-L9znNCqrpR3g_eV/view
http://bmc.mnhs.org/MRcgi/MRlogin.pl?PROJECTID=3
Hiring Manager
Human Resources
Hiring Manager
Arrange for Computer
Employee
HR mails offer letter, confirms offer of employment.
Human Resources staff review the submitted Position Description and requisition form.
HR reviews interview questions before interviews.
If the position is completely new, arrange for a new computer as soon as the position is approved by HR.
Present Staffing Pattern Form, Position Description, and New Employee Checklist for signatures.
IT Help Desk
https://k1000.mnhs.org/
Hiring Manager
Human Resources
Hiring Manager contacts interviewed but not hired candidate(s)
Hiring Manager
Employee
Hiring Manager
Hiring Manager prepares for new employee:
Hiring Manager
Order name tags using Marketing Google site
Complete IT New User request via IT Helpdesk
Creates an announcement(s), if applicable
Name Badge Request Form:
IT Helpdesk:
https://docs.google.com/a/mnhs.org/forms/d/e/1FAIpQLScw9Mf_oK4kJtbb8dFrhpj0KlgYJMLv4A2b0c2b8kM5UPOtzQ/viewform
https://k1000.mnhs.org/
Hiring Manager
Arrange for an office name plate, necessary keys, and phone or phone number
Order business cards using Marketing Google site
Facilities Google Site:
Business Card Request Form:
https://sites.google.com/a/mnhs.org/history-center-facilities/
https://docs.google.com/forms/d/1NYEeeKie3C68_AM3eXu5De9VgxUP9gltrBqzbZ8x3Tk/viewform?edit_requested=true