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Policies at HCL revolve around employees to make their lives a lot easier and simpler.

Work Timings

  • From 9.00 AM to 6.30 PM with half an hour lunch break

  • Weekly off on all Saturdays and Sundays.

For more information, please visit:

MyHCL -> My Organisation ->Others ->Natasha ->HCLT India

Paternity Leave (PTL)

  • Applicable for expecting fathers

  • 5 working days of leave

  • To be availed within 30 days of child’s birth and in continuation
  • Applicable as per the Maternity Benefits Act

  • Minimum of 80 days of service in past 12 months before grant of MTL

  • 84 days of leave with full pay and benefits (max. 42 days before the delivery date)

  • In case of miscarriage, a maximum of 42 days of leave with full pay and benefits

  • Voluntary termination of pregnancy not covered under the Act

Maternity Leave (MTL)

  • The company does not encourage this practice.

  • The employee needs prior approval from the LOB Head / Function head

  • Weekends /Holidays in between will be counted as a part of LWP.

Leave without Pay (LWP)

  • Employees are entitled to 5 days of transfer leave, which must be availed between the last working day at the present location and the first working day at the new location.

  • This leave cannot be carried forward or clubbed with any other type of leave.

  • Employees voluntarily seeking transfer will not be entitled to transfer leaves.

Transfer Leave

Salary Credit

My Leave

Salary credited to

Employees can avail a maximum of 2 days of personal leave with an approval from his/ her Reporting Manager on the following occasions:

  • Marriage, anniversary, family celebration, birthday of parents/ parent-in–law/ self/ spouse/ children, etc.
  • CSR activities
  • Bereavement

The leaves, if not availed will lapse at the end of the year and cannot be carried forward.

- HDFC Bank

- Deutsche Bank

- ICICI Bank

- Axis Bank

- Citi Bank

Salary Disbursement

Salary credited to employees’ bank account directly at the end of the month

Holidays/ Leaves

Annual Leaves

  • An employee can avail annual leaves to meet any medical / personal emergencies.
  • Annual leave can be availed for even a half day.
  • Employees can take annual leaves up to a maximum of their accumulated annual leave balance, subject to approval from their manager.
  • Leaves that can be carried forward are based upon the tenure of an employee in the organization.
  • The encashment of leaves will be done on the basis of the Basic Salary of the employee.
  • Leaves other than carried forward will lapse, if not availed during the year.

Annual Leaves

Salary Pay slip

  • Directly sent to employees by e-mail or are available on My HCL portal

  • Income Tax summary on the monthly Pay slip itself
  • Leave cycle on a calendar year basis i.e. 1st January to 31st December
  • Prior leave approval from RM mandatory except in cases of exigencies where LMS must be updated immediately on return from leave
  • All leave approvals through LMS only
  • Any unaccounted absence to be considered as LWP
  • No leaves permissible while an employee is serving notice period

Leave Policy

Provident Fund & Pension Scheme

  • 4 Restricted Holidays per calendar year
  • Location specific RH lists as per the local festivals and statutory requirements
  • Employee free to choose any 4 RH from the list
  • RH accrual for new joinees on quarterly basis as under:

Restricted Holidays (RH)

  • 12% deduction from basic salary per month

  • Equal contribution (12%) by the company, 8.33% subject to a max. of Rs.541.00 per month goes to Pension Fund (RPFC)

  • Transfer / withdrawal possible on separation only

Voluntary Provident Fund (VPF)

  • 6 fixed holidays per calendar year for each location in India
  • May differ across different locations
  • Includes national holidays

Company Holidays (CH)

  • Optional and up to a max. of 8% of basic salary

  • No contribution from the company

  • Tax rebate at applicable rates

Medical Allowance

  • Medical Allowance of Rs.2000.00 will be paid as part of monthly salary, w.e.f. July 1, 2010.

  • Employee can reduce the taxable income to the extent of 15,000/- per tax year as per the Income Tax Act.

  • Original bills for the FY can be submitted along with the IT savings proof during December-January every year.

Relocation Entitlements

Medical Allowance

  • New HCLites are entitled to relocation expenses only if their offer cum appointment letter contains this clause.
  • Please check if the joining expense reimbursement is mentioned in your offer letter to avoid delays. If it is not mentioned in your appointment letter then please contact your recruiter who in turn will get the approval from the ODE Head.

  • To raise a claim:

- Claim within three months from the date of joining.

- Go to My HCL.in -> My Transaction -> Cash Claim; Expense Category -> Relocation Expenses & Goods Shifting

- Once approved by the DUHR, take the print out of the approved voucher.

- Submit all original bills of relocation, approved voucher printout and the salary annexure page of your HCL offer letter.

- Drop all the documents in the EHS drop box available in the building.

- EHS will disburse the claim, as per the eligible limits, during expense processing which happens thrice a month.

- The eligible limits can be viewed from the policy available on Natasha

Relocation Entitlements

Guidelines to make a smooth start at HCL

ORGANISATION

STRUCTURE

C3

Executive

Vice President

C2

Sr. Corporate

Vice President

C1

Corporate

Vice President

E9

Sr. Vice President

E8

Vice President

E7

Associate

Vice President

E6

General Manager

E5

Dy. General Manager

E4

GPM/ AGM

E3

PM/ SPM/ Manager/

Sr. Manager

E2

PL/ TL/ APM/

Asst. Manager/

Dy. Manager

E1

SET/ SE/ SSE/ MTS/

SMTS/ Exe/ Sr. Exe

E0

GET/ AMTS/ ASET/ Jr./ Associate Executive

For more information, please visit:

MyHCL -> My Organisation -> Others -> Natasha -> HCLT India

Provide your PAN Card number

Important IDs to access HCL systems

  • E-mail IDs provided during induction are reserved IDs that will be activated within 48 hours of your joining.
  • The IT department will help all new employees configure their IDs on their personal computers.
  • Photo ID card and Access Card: EHS issues photo ID cards to all new hires during induction.

. Employees will need to collect the access card for their location from the local admin department.

Update your Bank A/C Details

Default password to login to system

Please update your bank account number

on myhcl.com

Username to login to your system

Username to login to MyHCL.com

Password for MyHCL.com

hcltech@AX

  • New employees will be required to have a PAN card before final payroll run of the month which is by 24th of the month.

  • Update your PAN on Myhcl.com.
  • To update, follow the path: Myhcl.com > mycareer > myprofile(ESS) > myinformation(Account) > PAN

In the absence of PAN the implications will be:

1) For Permanent  employees: Where an employee does not submit the PAN the deducting organization has to mandatorily deduct TDS  without even considering the basic exemption limit of 1.60 lacs for male employees and 1.90 lacs for women employees. Also, the first taxable slab of 10% will be considered as 20% . This means that your entire taxable income up to 8 lacs will be taxable fully at 20%. In case, you submit the PAN in a later month the additional tax deducted during the month of non submission will be adjusted against subsequent month’s installments to the extent possible. Any excess tax deducted which cannot be adjusted has to be claimed from the Income Tax department while filing the IT return.

2) For contract employees: TDS will be applicable at 20% instead of the normal 10% .This cannot be adjusted against subsequent month’s installments. Any such excess deduction has to be claimed from the Government while filing your Income Tax return.

Note: Your PAN should be updated in your payroll record before final payroll run of the month, which is by 24th of each month.

If PAN card details are not submitted, the employee is liable to get notices from the Income Tax Department for which the Company will not be able to provide any assistance.

If your E-mail ID is abc.xyz@hcl.com, then username will be abc.xyz

To update follow the path:

myhcl.com  My Career -> My Profile (ESS) ->

My Information Account -> Bank Details

You will receive it in your mail from the corporate MIS team within 48 hours of your joining.

Incase you face any problem, please contact Shyamal Paul at 0120-4383030

Characters before ‘@’ in the E-mail ID.

E.g.: If your E-mail ID is abc.xyz@hcl.com, then username will be abc.xyz

Employee Policies at HCL

Medical Insurance Scheme

  • Coverage under a comprehensive Medical Insurance scheme from UNITED INDIA INSURANCE and ( TPA – Medi Assist across Organization).
  • Insurance scheme operates as per the July–June cycle.
  • Medical Insurance Coverage - Maximum premium limit can be 100 % basic or INR 30,000, whichever is lower.

Premium Contribution

  • The premium mentioned in the salary structure is 100% of monthly Basic. If an employee chooses to go for plan “A” only then the difference of the contribution (i.e., 100% - 45% = 55% of Basic Salary) will be paid as taxable salary.

  • If an employee opts for other plans also, then the premium contributions increases.

  • Additional premium contributions will be deducted from the employee’s salary.

For e.g., an employee chooses Plans A, B, C and D whereby the total contribution

comes to 45% + 15% + 40% + 20% = 120%.

Since the medical premium amount mentioned in the compensation structure is only

100% of monthly Basic, 120% - 100% = 20% of monthly basis salary will be recovered

from such employees through payroll deductions.

  • Entitlement up to 30 month’s basic salary or Rs 900,000/- whichever is lower with 20% Co-Payment, i.e., employee contribution with an upper limit of 25,000.
  • Any hospital / Nursing Home of your choice
  • Minimum 24 hrs stay in the hospital is claimable under hospitalization. Terms & conditions applicable.
  • Complete patient history & records to be submitted with the claim
  • Cashless hospitalization through TPA (Medi Assist India Pvt. Ltd. ). Employee has to register with them for Electronic Cards and including dependents

Hospitalization & Maternity Expense Reimbursement

  • Coverage only for employees
  • Maximum coverage of Rs 25 Lacs per employee
  • World-wide, all-time coverage
  • Also compensates for permanent /temporary disablement

Personal Accident Insurance

Scheme Administration

  • Medical Claim through online application on www.myhcl.in
  • Take the print out of the submitted form and attach bills/receipts in original
  • Also attach original / photocopy of doctor’s prescriptions, tests / x-ray reports;
  • Drop the complete set in the EHS medical box at the respective facility
  • Approved claims paid within a month and is non taxable

How to update your dependents?

  • You will get a link from Medi Assist group on your HCL mail ID after one month of your joining.

  • Please register yourself with Medi Assist by going on to this link.

  • Declare your dependents within the timeframe mentioned in the mailer or they will not be covered in the current cycle.
  • Employees in E0, E1 and E2 bands - Inclusion in CP3 only for those employees who need cell phones for business requirements. Not applicable for all employees in E0, E1 and E2 bands.

  • The inclusion to be approved by the BU Head/Function Head or LOB HR Head.

  • The cost of equipment like mobile phones, landline phones at residence (for broadband connection) will be borne by the employee.

  • No company owned mobile connections will be provided to employees.

  • Employees can claim the expenses through CVCS (Cash Voucher Claim System).

  • All communication expenses to be approved by LOB / Function Head /LOB HR Head / Reporting Manager. However, the LOB Heads can claim on a self approval basis.

  • Airtel & Vodafone – The chosen service providers. They have special National-level corporate plans for HCL employees.

  • Employee has to choose from Rs 150/- or Rs 85/- National Mobile Plan with AIRTEL or Vodafone to avail the comprehensive benefits of the plan.

  • In case the employee does not convert to a Corporate plan, only 70% of the amount claimed as official expense will be reimbursed.

Communication Plan

glance

at a

Employee

Policies

  • Different Communication Plans for the employees in different bands
  • Depending on the Communication plan, usage of the following is covered:

- Cell phone usage

- Expenses towards broadband at residence (if no data card issued to employee by the company)

  • For all the Corporate Connections the employee can get in touch with the local admin. team

Medical Insurance Scheme

Communication Plan

Communication Plan

To enable the employee to meet expenses incurred on conveyance in terms of two wheeler /car mileage or any other mode of transport used for official work within the place of posting.

  • You need to send the request by CAS
  • Not applicable for travel between residence and place of work
  • If traveling by own vehicle, reimbursement to be claimed as under:

- For 4 wheelers -- Rs. 7.00 per km

- For 2 wheelers -- Rs. 3.50 per km

  • Cabs will not be provided for local travel.
  • Expenses related to local travel can be claimed on use of personal vehicle within the city of posting
  • Travel between Noida and Gurgaon will be considered as local travel.
  • If not traveling by own vehicle, entitlement would be as under

- TP 1/2 (Band E3 and above) Taxi

- TP 3 (Band E2 and below) Auto / Taxi only if auto is not available

  • To facilitate acquiring a house on rent for outstation employees
  • Company will sign as lessee on behalf of the employee
  • Security deposit of up to 10 month’s rent / HRA for E2 and above band of employees
  • Brokerage fee of up to 1 month’s rent / HRA for E2 and above band of employees with approval of the LOB Head.
  • Employee to locate a house and negotiate terms with landlord
  • Standard lease agreement, available on Natasha, to be signed between the landlord and the company
  • Employee to get the agreement formalities completed
  • Employee to sign the undertaking & to abide by the terms of the CLA Agreement
  • Direct rent payment to the landlord and adjustment of the same from the employee’s salary for E1 and below level of employees
  • Company does not take any financial obligation (No security Deposit/Brokerage) employee has to make these payments directly, if any.

Company Leased Accommodation

Local Conveyance

Local Conveyance

Company Leased Accommodation

THANK YOU!

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