PROJECT SPONSOR ROADMAP
As you're planning your project keep in mind...
58% of projects fail to deliver the benefits set out in the business case
39% of projects fail due to lack of planning
Always ensure to:
1. Maintain a clear scope for continuous direction
2. Invest time to break down each aspect of your proposed deliverables
3. Detailed plans = Successful projects
57% of IT projects fail due to breakdown in communications
Average time overrun during a project is 222%
Requirement Exit:
- User Requirements developed
- Technical Requirements developed
Project Completion: Final presentation to the EPMB & OC; Closure activities have been completed
Design Exit:
- Test Plan & Design Specifications have been reviewed and finalized
Realization Exit:
Project has completed:
1. Build
2. Test (SIT, UAT, etc.)
3. User Approval
Go-Live Exit:
Project has completed:
1. Deployment
2. Production Validation
3. Transition Operations
Planning Exit:
- Detailed Scope, Schedule, and Cost Plan are complete to +/- 10%
INITIATION
PLANNING
CLOSURE
EXECUTION
Close Project and Report Overall Success Level
- Lessons Learned Workshop
- Document Project Results
- Archive Project Documentation
- Closeout of All Accounts if needed
- Release Project Resources
- Project Sponsor Sign-off To Officially Close Project
- Prepare EPMB & OC Presentations for Project Closure
Monitor and Control Project Activities and Complete Deliverables
- Manage Scope, Schedule, Cost Plan
- Design
- Test Cases
- Test Metrics
- Update Project Log
- Update Clarity
-PAR Compliance, Status Reports
- Change Requests if needed
- Project Sponsor Sign-off Before Production Go-Live
Refine Initial Plans to Manage Risks, Issues, Time, and Cost
- What strategies and processes are used to reach quality goals?
- Requirements Gathering
- Test Strategy
-Defines test types, environment, tools
-Defines testing approach
-Identification and engagement level
- Vendor Selection/Negotiation if needed
- Update Scope, Schedule, Cost Plan
- Update Resource Plan
- Update Project Log
- Update Clarity
-PAR Compliance, Status Reports
- Project Sponsor Sign-off
- Prepare EPMB & OC Presentations
Define Scope and Create Plans to Guide through Execution
-Why does my project matter?
-What exactly are my deliverables?
-What are the necessary tasks to achieve my deliverables?
-Estimate at +/- 50%
-Who are my resources and what is
their allocation percentage?
-Includes Plans (Risk Management, Communication Plan, etc)
- Establish Project In Clarity Tool
- Project Sponsor Sign-off On Initial Scope Statement
- Prepare EPMB & OC Presentations