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PROJECT SPONSOR ROADMAP

As you're planning your project keep in mind...

58% of projects fail to deliver the benefits set out in the business case

39% of projects fail due to lack of planning

Always ensure to:

1. Maintain a clear scope for continuous direction

2. Invest time to break down each aspect of your proposed deliverables

3. Detailed plans = Successful projects

57% of IT projects fail due to breakdown in communications

Average time overrun during a project is 222%

Requirement Exit:

  • User Requirements developed
  • Technical Requirements developed

Project Completion: Final presentation to the EPMB & OC; Closure activities have been completed

Design Exit:

  • Test Plan & Design Specifications have been reviewed and finalized

Realization Exit:

Project has completed:

1. Build

2. Test (SIT, UAT, etc.)

3. User Approval

Go-Live Exit:

Project has completed:

1. Deployment

2. Production Validation

3. Transition Operations

Planning Exit:

  • Detailed Scope, Schedule, and Cost Plan are complete to +/- 10%

QG-

GOLIVE

QG-REAL

QG-DESIGN

QG-CLOSE

QG-INIT

QG-PLAN

QG-REQ

INITIATION

PLANNING

CLOSURE

EXECUTION

Close Project and Report Overall Success Level

  • Lessons Learned Workshop
  • Document Project Results
  • Archive Project Documentation
  • Closeout of All Accounts if needed
  • Release Project Resources
  • Project Sponsor Sign-off To Officially Close Project
  • Prepare EPMB & OC Presentations for Project Closure

Monitor and Control Project Activities and Complete Deliverables

  • Manage Scope, Schedule, Cost Plan
  • Design
  • Test Cases
  • Test Metrics
  • Update Project Log
  • Update Clarity

-PAR Compliance, Status Reports

  • Change Requests if needed
  • Project Sponsor Sign-off Before Production Go-Live

Refine Initial Plans to Manage Risks, Issues, Time, and Cost

  • Project Quality Plan

- What strategies and processes are used to reach quality goals?

  • Requirements Gathering
  • Test Strategy

-Defines test types, environment, tools

  • Test Plan

-Defines testing approach

  • Stakeholder Analysis

-Identification and engagement level

  • Vendor Selection/Negotiation if needed
  • Update Scope, Schedule, Cost Plan
  • Update Resource Plan
  • Update Project Log
  • Update Clarity

-PAR Compliance, Status Reports

  • Project Sponsor Sign-off
  • Prepare EPMB & OC Presentations

Define Scope and Create Plans to Guide through Execution

  • Scope Statement

-Why does my project matter?

  • Work Breakdown Structure

-What exactly are my deliverables?

  • Project Schedule

-What are the necessary tasks to achieve my deliverables?

  • Project Cost Plan

-Estimate at +/- 50%

  • Resource Plan

-Who are my resources and what is

their allocation percentage?

  • Project Log

-Includes Plans (Risk Management, Communication Plan, etc)

  • Establish Project In Clarity Tool
  • Project Sponsor Sign-off On Initial Scope Statement
  • Prepare EPMB & OC Presentations

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