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Writing a Report
5
- formal style
- introduction, body and conclusion
- analytical thinking
- careful proof-reading and neat presentation.
Who reads reports?
types of reports
Analytical Report
comparative analysis report
samples
http://WWW.corporateinformation.com/Sample-Report.aspx?report=ComparativeAnalysis
feasibility report
https://www.dlsweb.rmit.edu.au/lsu/content/2_AssessmentTasks/assess_tuts/reports_LL/report.pdf
- gather and present information
government report
http://www.agr.gc.ca/eng/about-us/planning-and-reporting/departmental-financial-statements/quarterly-financial-report-for-the-quarter-ending-december-31-2014/?id=1424798175248
Information Report
- recommend courses of action
- gather and present information
- provide analysis and conclusions
progress reports
periodic report - data updates for a company
comparative analysis reports
trip reports
inspection report - of equipment, furnaces etc.
annual reports
Format: Varies in design, sections and length
feasibility reports
- can be 10 pages or longer
- has mandatory components
- often done in groups
audit reports
Who reads reports?
executives
politicians
management reports
Basic sections:
workers
decision makers
teachers
technicians
sales reports
investigative reports
Front section
- Title Page
- Letter of Transmittal
- Table of Contents
- Executive Summary
people who know about the field
people who don't know about the field
people the writer knows
compliance reports
Main Section
people the writer doesn't know
incident/accident reports
- Introduction
- Discussion of Finding
- Conclusions and Recommendations
- References
- Appendix
Back Section
Questions you must answer before you write
Format
- Who will read the report?
- In what context will they be reading?
- What do they want to know?
- How should the report be structured?
- What questions will your readers want your communication to answer?
- What additional information do your readers need?
- What information do you need to gather through research?
Conclusion
What is a report?
Important style tips to remember!
As a writer, review some of these helpful writing tips :
- Present information objectively.
- Use passive structures, where appropriate
- Use transitional words, phrases, and sentences.
- Define technical language.
- Use short, simple sentences.
- Double-space formal reports.
- Use verb tenses correctly.
- a written document
- informs clearly and concisely
- analyzes information
Where are reports are used?
- business
- technology
- government
- the arts
- education
- sciences