REVENUE CYCLE - RESTAURANT

This project will provide an improved system for the accuracy of recording and efficiency of Revenue transactions. This Improved system will help the company carry out a smooth day to day transaction. The Revenue cycle or transactions performs activities such as sales order entry, shipping of goods, billing of customers, and cash collection.

General Objective

I. PLANNING PHASE

C. Scope and Limitations

3.Temporal Scope

Specific Objectives:

1. Logical Scope

This project will focus on the revenue cycle of a Restaurant business. The activities covered are sales order entry, billing of customers, shipping of goods, collection of cash, and safeguard of inventory, cash and data.

1. To ensure that the customers are worthy of credit.

2. To safeguard sales, cash collections and inventory.

3. To ship the desired products timely and accurately.

4. To sustain an updated record of inventory available for sale

5.To sustain an updated record of inventory available for sale.

2. Financial Scope

COST

BENEFIT

• Personnel Training and Seminars

• This is to train the employees who are going to use the system and familiarization of its functions.

• Security and Accessibility

• The cost to incur is for safeguarding transactions, data, and only authorized persons are allowed to see these files to avoid theft, loss and fraud with the use of firewalls, security passwords and login ids.

• Hardware, software

• Acquisition of highly advanced equipment, gadgets, monitors, etc., needed for faster and efficient processing of every transaction with customers.

• System developers compensation

• Cost incurred for payment of the team assigned for creating a suitable system that would match the demand of the end user, the restaurant company.

• Dry run and incidental expenditures to be incurred on the development stage

• This is to ascertain that the system will work smoothly and as planned by conducting several test runs.

Estimated Budget Cost:

PROJECT TEAM MONTHLY SALARY DURATION(MONTHS) AMOUNT

Project Manager ₱ 85,000 3 ₱ 255,000

System Analyst 80,000 3 240,000

Software Engineer 60,000 3 180,000

Database Administrator 60,000 3 180,000

Software Developer 75,000 3 225,000

System Administrator 70,000 3 210,000

Hardware Engineer 50,000 3 150,000

Total ₱ 1,440, 000

Software 300,000

Hardware 500,000

Personal Training/Seminars 100,000

Cash Reserves 50,000

TOTAL ₱ 2,440,000

The team will ensure that every cost are accounted and expenditures would not exceed the estimated amount.

REVENUE CYCLE - RESTAURANT

OVERVIEW

INPUT

Tap, tap & Serve: Dine & Delivery provides an innovative way in serving world class quality menu for the satisfaction of the customers. The menu is inspired from different cuisine’s specialties and will appeal to a wide and varied clientele who will surely enjoy their foods and beverages.

II. ANALYSIS PHASE

OUPUT

OBJECTIVES

INPUT

• Sales Invoice

• Sales Order

OUTPUT

INPUT

Daily Sales Report

• Customer`s master file

• Customer`s order form

• Product/Price List (MENU)

• Product availability report

• List of approved customer`s credit

OUTPUT

User: Operations manager

Purpose:

This would show the overall summary of all sales transaction happened in the company. Since the company offers variety of food and beverages, the report would be prepared daily at the end of each day. It is used to track of net sales, discount taken, other income like tips, etc. and to avoid loss and theft.

Frequency: Daily

Softcopy/Hardcopy:Soft copy

SALES ORDER

User: Cashier; Accounting department

Purpose:

Its purpose is to transcribe a customer’s order to a formal and standardize format that the order processing system needs. This document captures vital information such as the customer’s name, place where to deliver the product, mode of payment; name and description of the items sold; and the quantities and unit prices of each item sold.

Frequency: This will be generated every transaction or order.

Softcopy/Hardcopy: The system will provide a terminal screen (Softcopy).