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Key Issues

When I do use email, how can I maximize its value to me and those with whom I'm trying to communicate?

source: http://imgs.xkcd.com/comics/is_it_worth_the_time.png

Do I need to communicate with colleagues (and students) asynchronously?

Do I need to communicate with students (and colleagues)? Is email the best method?

Do I Really Need

(to Manage My) Email?

Common Techniques

Getting Things Done (GTD)

"Inbox Zero"

Treat email like texts: 5 sentences or less

Empty inbox every time you visit it

If it can be addressed < 2 min. Do It Now

More of a productivity philosophy, but can be applied to email

Use few folders/labels

Other Tips

"Trusted Trio"

Use Filters to group messages by relevance

Try to confine email to batches on a schedule

Four D's:

Do it, Delegate it,

Defer it, Delete it

  • Folder Management...
  • Getting Things Done
  • Inbox Zero
  • Trusted Trio

Only Three Folders/Labels

Remove distractions: turn off notifications, move email app/tab out of sight

(Sometimes also includes Archive it)

Archive, Follow Up, Hold

Specific Software: Outlook vs. Gmail

What are your most pressing email problems?

Folders

vs. Labels

Discussion

Specific Plugins, Extensions, Addons

What solutions have you found that work for you?

Boomerang

Better Gmail

Quick Steps or Rules

vs. Filters

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