HOW TO MAKE AN EFFECTIVE AUDIO-VISUAL PRESENTATION

And here are some tips

to remember...

Submitted by: Eduardo G. Angeles Jr.

BEED - 4B

Submitted to: Elissa Sta. Maria

Basic Principle in having

an effective presentation

select an effective presentation format

choose readable typefaces

place visual elements onscreen

choose colors

select appropriate backgrounds

choose visual and audio effects

deliver a memorable, effective presentation

1. Choose your presentation format

You can choose from three basic type of format for a presentation based on PowerPoint, Prezi, or Keynote:

• bullet points
• illustrated points
• speaker’s prop

2. Choose a Typeface

*The format you choose should fit your audience and your presentation’s subject.

When you create a presentation, make sure that the fonts you choose are:

• appropriate for the subject and audience
• readable from anywhere in the room
• compatible with the computer you’ll be using for the presentation 

*most readable onscreen fonts are Tahoma, Georgia, Trebuchet, and Verdana.

Bullet Point Type

Illustrated Points Type

Speaker’s Prop

HOW TO MAKE AN EFFECTIVE

AUDIO-VISUAL PRESENTATION

3. Think about your Layout

The illustrated points format is similar, but slides created in this type of presentation focus on pictures, and text appears in a supporting role.

The speaker’s prop format is similar to the illustrated points format, but a speaker’s prop almost entirely consists of simple pictures that flash onscreen in rapid sequence. Any text that appears is usually very short, uses a large font, and only appears for a moment.

The bullet point format is the default layout that most PowerPoint users and viewers are familiar with. Slides created in this format commonly include a title across the top and a cascading series of bulleted lines of text inside a slide’s main text box.

When you place text or pictures onscreen, make sure you:

• apply the CRAP design principles

4. Choose Good Colors

• Emotional Impact.

-Also consider the emotional effect of colors that you choose

• Contrast.

- Pick colors with high luminance contrast

*A speaker’s prop is appropriate for abstract subjects (e.g, the nature of free will), and if it is done well, it can be fascinating and will engage an audience.

Bullets

Illustrated points-format slides have several benefits: 

• They are excellent for showing conceptual relationships or demonstrating physical relationships between objects.
• People often respond positively to pictures, so illustrated points-format slides also tend to capture viewers’ interest more than all-text presentations do. 

• Contrast: If things aren’t in the same category, make them look very different (e.g., use different fonts for slide headings and main text).
• Repetition: Make visual elements consistent throughout every slide (e.g., use consistent colors, callout shapes, font sizes, picture and text box locations, background images).
• Alignment: Place things on the screen with a purpose. Don’t just plop images and text in random locations (e.g., equalize spaces between multiple pictures, consistently center or left-align text, line up bullets and numbers).
• Proximity: Place related items close to each other (e.g., use a narrow space between a name and job title, a picture and its caption, a main bullet item and its related sub-bullet items).

So, we must always be prepared and ready...

At some point in our academic or professional life, we will have to stand in front of people and give a talk about a subject, and quite often, we'll be asked to prepare visual materials to accompany our report. We might prepare handouts, but odds are, we’ll be asked to prepare some materials that we can project on a video screen.

5. Choose Appropriate Backgrounds

• Always make your presentation’s background relate to its topic.

*PowerPoint, Prezi, and Keynote all allow you to choose from built-in or downloadable background “theme” templates; insert and customize solid colors, gradients, or patterns; or import your own image to use as a background for your presentation.

6. Make use of Visual and Audio Effects

Transitions and animations can help you emphasize points, show connections between ideas, or simply capture your audience’s attention and prevent their eyes from glazing over.

• Visual Effects

*Prezi uses paths and frames, as well as zoom in and out to present a work.a

*Powerpoint uses animations and transitions for visual effects

• Sound Effects

7. Delivery Techniques

You should:

Practice. Run through your talk and slideshow before you stand in front of an audience. Start up the presentation, say what you intend to say out loud, advance the presentation to match your speech, and time yourself. If you don’t practice, your audience will know.

Audio cues have the same potential benefits and drawbacks as transitions and animations, but they also have several unique problems of their own:

• Prepare Notes.

Write down key phrases on notecards or, if you will have access to a speaker’s computer while you’re talking, the program’s Notes view.

• Audio clips will sound distorted or tinny unless the computer you are using to present is connected to a good-quality sound system.
• If the audio clip is more than a few seconds long, you’ll need to shout to be heard over it.
• It’s almost impossible to talk over rock or hip-hop. Your voice just can’t compete with the backbeat.

Face Your Audience. Turn your face toward the audience and make eye contact with them when you speak. If you do, the audience will be able to hear you, and they will be more likely to believe what you say.