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Spring 2014 Re-Recognition
Transcript of Spring 2014 Re-Recognition
Ensuring a smooth transition
Evaluating your adviser(s)
Developing end of the year reports and transition documents
Updating SOD - very important!
Important Things to Know
Involvement Complex Key/Door Access
Stop by our office to check them out
Keys and badges must be turned in at the end of the semester
(Due May 2, 2014)
Can check out keys for the summer, but you still need to check key in first to avoid charges
Please do not prop involvement complex doors; request ID access if needed
Let Us Help!
What's Coming Up?
Student organization office/cabinet space applications
due February 28 at 4 p.m.
Organization of the year award applications
due March 5 by 4 p.m.
Information for both will be sent to you via email on January 31
SGA Treasurer’s Training is February 4 at 5 p.m. in the DUC Theater
SGA Annual Budget Presentations are February 1, 2, 8, 9
Goals for tonight:
Gather updated SOD information
Deadlines and reminders
Resources for organizations (SOD, email, website)
Officer and adviser transitions
Reminders and important information
Your websites and web workshops
Fall Student Organization Fair information
Spring 2014 Re-Recognition
Resources for You!
Our website: http://www.uwsp.edu/centers/SIEO/Pages/default.aspx
Ease of navigation
No table tents…virtual bulletin board coming soon!
Forms, information, policies, etc.
Please print all forms you need here
Travel reminders (orange booklets)
Trip Leader must turn in everything at once to our office, at least 2 days before the trip
Hold harmless form
Emergency phone list
Itinerary with travel plans
Participant list and cell phone numbers
Vehicle requests through SGA
Must be an authorized driver
Sign a Vehicle Use Agreement
Fill out SGA Vehicle Request Reservation Form
Turn in 5 days before trip
Schedule appointments - all things student orgs!
Deadline: February 7 at 4 p.m.
New adviser contracts
Office hours (if applicable)
What is SOD? What could SOD become? What should SOD be called?
Turn in your corrected print out tonight
After elections and by May 1, update SOD
Only President and Treasurer have authorization to update SOD
Online Instructions available (walk through)
Adding New Officer and adviser
Should be in Constitution Article III addressing:
Method of electing officers
When elections are held
Description of officer duties
Full and Part-Time UWSP students
Good academic standing (cum. GPA of 2.0 or above)
Finding a new adviser
UWSP faculty or staff
Must be 75% permanent FTE
Must go through adviser training
Limited Term Employees, retired personnel, community members, and outside professionals may not serve as primary advisers but could serve in a supportive role for the organization
Can reserve additional spaces outside of DUC, Allen, Debot, and Old Main that are currently available online
No same day reservations allowed
Confirmation emails are sent
Cancelling needs to happen in advance
Prevents other groups to reserve that space
May lose future privilege to reserve space
Plan ahead - if you do not reserve a space, building managers will not open up an available room for you
Use the lounge couches, conference room downstairs, etc. if no reservation
Some Changes Ahead
Info and Tickets Office
Ticketing service fee for events and trips
Will be able to start using credit cards for payment
Need to figure into costs when planning
Will send email when everything is ready
Mark Your Calendar!
SharePoint formal workshop dates:
Monday, February 24 from 4 to 5 p.m.
Tuesday, March 25 from 5 to 6 p.m.
Monday, April 7 from 4 to 5 p.m.
All held in Science Building 238 West
Fall Student Organization Fair
Great way to promote your organization!
September 11, 2014 from 6 p.m. to 8 p.m.
Registration opens in April
Form will be available on our website
Reminders will be send out via email