Property Management Presentation
Transcript: A Day in the Life of an Assistant Property Manager 8:00 AM: Tenant Communication 9:00 AM: Operations & Maintenance Meeting/ Mechanical Inspection Questions? 2:00 PM: Janitorial/Custodial Meeting Host all major events in both the Schwartz Federal Building & U.S. Courthouse and Weinberger Courthouse Events include: -E recyling event -Junk Removal event -Fire Drill event Work Schedule for July 20, 2010 Assistant Property Manager is in charge of the Tenant Satisfaction Surveys each year in May Hosts a kick-off meeting to encourage the office to participate Creates strategies to market the building surveys. In charge of collecting all surveys and sending them to the Regional Office 12:00 PM: Lunch We receive requests from tenants to complete a job Hire a contractor and walk the job with the point of contact Receive an estimate from the contractor Fill out GSA Form 2010, attach to estimate and give to Program Analyst to process Once the project is funded, give the contractor a notice to proceed Once the job is completed, fill out GSA form 220 and invoice. 5:00 PM: Go home for the day :) 3:00 PM: Meet with E-recycling Event Company I am responsible for the Weinberger Courthouse and the Schwartz Federal Building and U.S. Courthouse Send out emails to tenants regarding building operations Every week -cafeteria menu -green tip of the week Updates about the new courthouse Send newsletter to tenants Protests that occur at our building Required to complete concessions inspection quarterly Inspect: -cafeteria -snack bar -vending machines In charge of concessions contract -equipment repair -health inspections -main point of contact for operator 4:00 PM: Tenant Satisfaction Preparation 10:00 AM: Concessions Inspection Weekly meetings with O&M Chief Engineer Mondays at 8 AM -tenant requests -invoices -clarify any issues O&M Mechanical Inspection -walk with the Building Specialist once a month to inspect the mechanical equipment -use GSA form 3423 -Chief Engineer signs the form and has one week to correct any deficiencies found Other Tenant Emergencies include: -water leaks in tenant space -heating/air conditioning problems -access card failure 1:00 PM: Job Walk Tenant Emergency: Individuals are protesting outside the courthouse without a permit for use of space It is the responsibility of the property manager to issue permits to those who would like to use the space Permits can be used for: protests, events, and demonstrations 11:00 AM: Tenant Emergency The Assistant Property Manager is in charge of the Custodial Contract Hosts monthly meetings with the Custodial Contractor They submit: -sign in/sign out sheet -Integrated pest management report -inspections -preventative maintenance documents