Planning an Event at UVM using EMS

Planning an Event When you request audio visual support & furniture setup on the EMS details page, think about ... Toolbox EMS Things Change Timeline Food Approved Caterers Bevo Catering by Dale Junior's Pizza Moe's Orsini's Parvin's Kitchen Sugar Snap Vermont Kosher Make Space Request Less than 5 Business Days 2 Weeks Out (cc) image by jantik on Flickr Prior Planning is Key As Early as Possible Space is not always available. Provide menu details and update other requests. A phone call is required to request changes. Confirm final catering counts, AV & furniture setup details with the scheduler and caterer. What furniture setup type works best for your content? What audio visual equipment do you need? Projector Lights Sound Microphone PowerPoint Remote Something Else.... How much will this cost us? There is no rental charge for UVM organizations to use a room for UVM business. Hooray! There is a charge for furniture or audio visual equipment set up and break down. It costs about $26 per labor hour. 5 Business Days Out Virtual EMS Catering People People Conference and Event Services x65665 Sodexo Catering x62284 Sodexo at Davis x63562 Davis Center Ops and Event Services x61204 Fill Out a Catering Waiver Request Requests for changes are NOT automatically approved. You can't use these caterers in the Davis Center, the Patrick Gym, the Athletic Turf field, or in a Sodexo dining area. Oh! If you make a mess, you get charged for that. A custodian costs about $20 per labor hour. Make preliminary AV, furniture setup & alcohol requests. 3 Weeks Out Requests for space are NOT automatically approved. Pizza You can order up to $250 of pizza WITHOUT a catering waiver. There might be a catering delivery charge too. Catering Delivery Cell Phone - 578-2053 Davis Building Manager Phone - 238-6689 Who to Call On-site Day of your Event Virtual EMS Setup Types [horseshoe] [lecture] [board style] [classroom stlye] [hollow rectangle] [banquet] SOS - 656-2560 CAES Production Cell - 656-5665 because... Log In Use your UVM Net ID and password. Search Select Details Click the green + to select a room. Ordering food? Make your business manager the 2nd Contact. You can order catering by Sodexo right here. first, establish a... next, use Virtual EMS to make requests in EMS you can order... Sodexo Enter Catering delivery and pick up time Service Estimated Count Menus are grouped by breakfast, lunch, dinner etc. on the check box next to an item to order it. Click When you submit, if you try to order more food than people attending, EMS will warn you. Menu summary of your request :) tell us if you are going to use an approved caterer Not Using Sodexo? Want to use a different caterer? Or host a potluck? Or have food donated? This request form is now part of EMS. Having trouble? Call us. We can help. Now That You are Trained... take this quiz to have your user name activated. at least at least at least https://emsweb.uvm.edu/virtualems/ Date Time Building Attendance Setup Type EMS will find rooms that meet your criteria. You can also search by features of a room, like projector. Student group? Make your faculty adviser the 2nd Contact. Request furniture setup and AV support here. Reservation Details Click for a pretty summary. } Vermont Kosher is approved in the Davis Center. on the check box next to a caterer to tell us that you will order from them. Click Now you can make changes online! Click View My Requests Click the green + to add or edit services. Click an event name to edit. http://www.uvm.edu/conferences/emsusername/ Call a Sodexo catering coordinator for details x62284 Details Details Chartstring is required. The catering waiver request form is here on the details page. We'll talk about this later... you can find this on the details page } More than 5 business days prior to your event Click to add a new service request. Click the pencil to edit an existing service request. You can make as many changes as you need. Virtual EMS address: https://emsweb.uvm.edu/virtualems/ Bookmark this site. The green + is where the magic happens! Add a new service: Edit Existing Service: Update instructions. Update quantity. at the University of Vermont Your business manager or student adviser contact information is required when ordering catering by Sodexo for billing purposes. You no longer have to type in 66 digits! What about rooms that don't need a furniture set up or additional furniture? Then there is no charge. In case you are confused, a chartstring is a budget number. Ask your Business Manager for details if you have questions. Need multiple rooms? Click multiple green + signs. Edit Date Time or Location Click the pencil to edit the date, time or location. Edit Date Time or Location When you click the magnifying glass, a list of your departmental chartstrings will populate. Virtual EMS replaced the R25 system on Tuesday, February 19, 2013. If you do not have a business manager, that's OK! Just list the person who has budget approval authority in your office.