All Hands Remotely

Audio Transcript Auto-generated

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  we're living in unprecedented times.

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  Never before have we had so many people trying to

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  get their work done from home and not being sure

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  how to be effective in that environment.

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  This video is to help leaders do all hands meetings

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  remotely. And our lessons are from Prezi, a community of

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  over 100 million visual communicators using visuals to convey their

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  messages. I'm gonna be talking to you about why you

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  need to turn your camera on how you should record

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  ahead and also why you need great visuals to help

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  people understand and retain the information that you're wanting to

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  commit. My name is Peter, are y I'm the CEO

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  and co founder of Prezi.

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  And I know from personal experience is that all hands

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  meetings are really hard to do well.

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  But if you manage to do them well, it can

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  be really empowering for your team.

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  And if you do them poorly while the opposite is

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  true as well, this video is also part of a

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  stay engaged Siri's we're doing at Prezi to help people

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  get their work done from home.

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  Now the all hands meetings is such a wonderful place

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  for the entire company to come together, and it's a

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  great place to celebrate.

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  But in times of crisis, it is the spot where

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  people go to get direction, and it is more important

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  than usual that you as a leader can stay inspiring

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  and also open and clear about the challenges facing your

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  business. And that is why the first thing I'm going

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  to tell you is that you need to turn your

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  camera. One of the most foundational parts of teams coming

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  together for a shared purpose is the sense of human

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  connection that we often build just by walking past each

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  other in informal ways in the office.

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  Now, whatever level of connection your team had before, going

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  into this crisis is just going to be that much

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  harder now to sustain it with everyone seeing each other

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  less unless and so when you're considering to address the

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  entire company, it's important that you don't just write long

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  emails. You actually should turn your camera on so that

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  people can see your face here, voice and even understand

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  your feelings, because that is the essential part of building

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  the human connection.

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  And by the way, this is not just about you

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  as the leader.

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  It's about all the participants.

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  It's about the community feel of everyone turning on their

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  video, being able to see their colleagues.

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  And we have seen this work well with hundreds and

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  hundreds of video feeds, people scrolling them through and looking

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  for their colleagues when you set up that environment so

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  I'd encourage you.

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  And if you are, team isn't more than 1000 people

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  that you get everyone to turn on their camera.

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  Also, part of the all hands meetings is the side

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  chat. So when you're doing it remotely, it's easy enabled

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  through text chats.

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  Most conferencing systems have that, and if they have a

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  feature where you can disperse people into smaller groups, that

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  is actually a really great way to help people digest

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  and reconnect around the topics you've been discussing.

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  These things naturally happen in the hallways after an all

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  hands meetings, but when you're in the remote setting, you

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  need to make sure to facilitate it.

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  Also, with these crazy times, our schedules are upside down

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  and a lot of people are frankly having to take

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  care of their Children at the same time as they

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  are working, so you can't count on that.

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  Everyone will make it for the all hands meetings.

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  That is why you need to be recording.

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  They're all hands meetings, publishing it right away after the

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  meeting itself, and it Prezi.

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  We have actually found that about 1/4 of all of

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  the meetings that are thought to be necessary to be

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  live is better done recorded.

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  So if you have a team win celebration instead of

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  just writing a message, record a video.

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  Keep building the human connection, but don't necessarily call everyone

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  for a live meeting.

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  Similarly, if there's something very timely in urgent, so you

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  have to convey something quickly.

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  But you don't have time to call everyone for a

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  live meeting.

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  Well, again, recording can be a very good choice for

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  people to understand the human factor in in the things

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  facing your business.

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  Last but not least, there is a very simple and

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  important reason for why newscast people add visuals to their

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  reports. And that's the fact that audiences understand and retain

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  the information that they talk about when they show strong

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  visuals more than the newscast person itself.

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  And so when you're doing your all hands meetings, it's

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  important that you get support of strong visuals that people

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  can understand and retain with Prezi video.

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  Now you can actually get this done from unordinary laptop

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  such as the one I'm using myself, and you can

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  record or you can augment and add visuals to any

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  conferencing system out there.

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  You can even put in your power points.

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  So no matter what it is that you have to

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  work with, we should be able to help you convey

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  those ideas.

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  And please remember that people all over the world are

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  trying to figure this out.

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  Now it's teachers, it salespeople.

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  Everyone is coming online.

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  And so we are in a learning curve.

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  But we can see that people can do this.

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  And eso um, I would encourage you, Teoh set up

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  the all hands meetings and start going with them.

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  We will also bring you more tips on how to

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  engage teams as a follow up to this video.

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  Continue checking out, stay engaged channel, and also, if you

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  have questions or feedback on this video or on other

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  situations where you think we can help you to be

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  more effective, we'd love to hear from you and do

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  our best to help you hope you stay safe and

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  and take care of your community by