~Jennifer Larson

Audio Transcript Auto-generated

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  Hi, I'm Jennifer Larson coming at you from Castle Rock

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  Charter School.

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  With my problem of practice presentation, I chose to focus

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  on a digital workflow for this project to streamline and

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  save time.

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  Reporting at Castle Rock is very time consuming, very cumbersome.

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  And I have projected that a digital workflow will cut

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  the amount of time it takes teachers to complete their

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  required reporting process by half.

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  I love efficiency.

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  I love technology.

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  I love this project.

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  And I really believe that Castle Rock teachers make a

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  positive difference in their students lives and saving teachers time

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  on paperwork will hopefully allow more time to focus on

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  student achievement.

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  An overview of the implementation process.

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  The first thing I did in August was met with

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  my administrator and pitched the digital workflow process.

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  Received approval on excuse me on August 19th, that air

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  Welcome back staff meeting.

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  I communicated the digital workflow vision, timeline and goals to

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  the staff and then immediately sent out a survey to

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  the teachers because I really wanted their concerns at the

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  forefront. I wanted to start talking about concerns right away.

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  The two things that rose to the top first is

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  this the right time for such a big change.

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  The beginning of the school year was crazy and was

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  adding another layer of bigger digital shift.

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  Really, Was it the best time?

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  And then the second concern was about technology needs.

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  About supporting and training the staff on dhe.

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  Really, the spectrum of digital confidence we had.

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  We had the whole gamut from those that are scared

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  of technology, those that air embrace and love technology.

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  So we answered those concerns, knocked it out of the

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  park with our partnership with the Butte County Office of

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  Education. Ed Tech, Team Janet and Laurie.

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  We contract ID Teoh have full blown training and support

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  for the entire first semester, and we immediately drove into

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  Zoom, made sure everybody had, you know, zoom confidence and

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  then went right into the G suite for education, starting

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  with Google Classroom and then drive all the way all

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  the way down, even hit some really good APS for,

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  you know, tools that we felt were independent study appropriate.

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  So from there to make sure that the digital workflow

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  was seamless with the technology is we purchased the Adobe

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  D. C.

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  Pro software, making sure that all of our devices and

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  operating systems.

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  We're talking with these forms.

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  We have an e signature embedded platform here because we

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  need to make sure we're staying audit compliant with all

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  of the required signatures.

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  And then we also licensed purchased a license with the

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  dark star, uh, to make sure that our audit firm

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  is happy.

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  We also identified five teachers to pilot this process through

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  second semester.

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  So that's where we are with implementation wth e challenges.

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  At this point, if if there's anything that I can

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  speak to on this point, it's just patients.

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  We have a big team, and some personnel changes have

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  taken place.

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  We welcomed a new baby and the I T department,

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  but really, it's just patients and covetous Sloan.

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  Everything down.

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  Um, so a CE faras challenges goes, We just need

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  to be a little more patient and, you know, changes.

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  I need to be completely transparent were on Lee about

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  halfway through this implementation process, the pilot will is scheduled

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  to start January 25th, and at that time, I think

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  you know, if there's any changes need to happen, they

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  will be revealed through this process.

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  Those things we have been considered or different things.

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  We need to troubleshoot well, no more when this when

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  this is in real time.

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  So analyzing the outcomes, it's the partnership with Butte County

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  Office of Education has been, like I said, absolutely amazing.

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  The teachers are attending the Monday training's great feedback from

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  the office hours that Janet and Lori are providing, Um,

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  and from there, that really does filter down to the

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  students when our teachers are confident, then they're able to

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  support, um and train their students.

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  So it's been important that students seem this see this

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  as like a seamless process that there they just don't

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  understand all of the back end, um, stuff that's taking

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  place. So we have our software.

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  We have our licenses and contracts.

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  Everything's up and moving, so the outcomes with that's been

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  fabulous. And the team you know, we have accounting involved.

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  We have I t involved.

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  We have our compliance clerk involved, and everybody is really

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  taking responsibility for their aspects in their contributions to this

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  workflow. So we are continually communicating, asking questions and just

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  continue to work together.

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  So has this been successful?

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  Well, our short term goals are on track we're meeting

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  our deadlines.

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  Eso The process at this stage of development has been

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  a success.

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  We have a great tech buzz on campus, and I

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  think you know everyone from staff, teachers, parents, students.

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  Everyone's feeling very supported, managing the process in terms of

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  students and teachers and administrators.

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  It's all about communication.

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  I meet with my administrator weekly.

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  Talk about where we're at.

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  Talk about where we're going.

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  Um, make sure that again, the staff and the teachers

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  air feeling supported and heard and making sure that our

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  family engagement seminars that we are providing our students and

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  families with all of the tools that they need to

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  be successful.

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  Alright, so that's about it for now.

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  Wish us luck.

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  And if any of you have any tidbits of advice

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  in terms of digital workflow, I'd be happy to listen.

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  All right, Thanks, everyone