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音声書き起こし 自動 - 実行
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today's presentation topic is on the future of hybrid work
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meetings. Let's get right into it.
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A global workforce survey by dimensional research sponsored by Cisco
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Webex from October of 2020 reported that 98% of meetings
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now have at least one remote, attendee.
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98%. So how do we think that meetings will change
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or evolve as more organizations adopt a Harvard work model?
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While meetings will evolve like people to utilize various technology
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and apps to encourage collaboration and participation during hybrid work
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meetings. To minimize the advantage imbalance between individuals attending in
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person versus people dialing in.
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People will get better at presenting and engaging over video
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and companies will adapt management training to make sure all
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team members feel seen and heard, whether they're in the
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room or remote.
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Mhm. Another major way that the world will adapt to
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the hybrid work model is that video and audio technology
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will keep evolving for better quality.
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We'll talk a little bit more about this later.
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How have you seen attitudes towards video change over the
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past year?
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In the last year when in person meetings were not
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recommended? We saw a huge rise in people using video
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to connect high risk individuals use video to still see
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their grandchildren and read them bedtime stories.
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People held virtual happy hours, weddings and funerals alike.
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Use video to allow friends and family to still be
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there for each other.
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Somewhere along the way, video became our normal for social
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interactions, both personal and professional.
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Many industries that didn't need to use video before had
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to adapt a virtual model to be able to carry
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on from teachers, musicians to sign language interpreters to NBA
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reporters and many more.
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A study from CB Insights published January of 2021 mentioned
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healthcare, finance, gaming, virtual events and customer service as just
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a few major industries that have been forever changed by
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the rise of video and remote work.
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One of the coolest use cases we've seen using our
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app camo, which allows people to use their iphones as
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a high quality webcam is from johN Q.
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B. Department of cell Biology at S.
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U. N.
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Y. Downstate Medical Center.
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He posted a twitter thread describing how they adopted video
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into their process for teaching med school neuro anatomy labs.
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He emphasized the importance of high quality video and the
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ability to pan and zoom in order to be able
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to show the fine details of the brain in different
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angles over a video call.
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Check out this screenshot of a zoomed in dissection from
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one of their sessions.
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The live video broadcast, facilitated by camo, allowed them to
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capture the interaction experience of an in person lab.
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Pretty cool to hear that technology and Iraq was able
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to contribute to this.
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So what are some of the best practices for keeping
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people attentive during meetings?
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The first one is to have good meeting hygiene or
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organizational protocols in place, utilize apps like google docs or
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notion to share meeting agendas and to send notes.
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54% of executives and managers in the Global Workforce Survey
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stated that having a digital assistant to take notes and
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capture action items would drastically improve the remote meeting experience.
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It keeps people focused on and thinking about what's being
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discussed rather than just writing down what they're hearing.
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I know I've personally spent so many meetings feeling like
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I have to just be taking notes the whole time
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on everything being said and that definitely took away my
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ability to actively participate in the conversation.
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It's worth considering delegating this role to someone specific or
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recording the meeting so someone can send out notes later.
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Another important thing to keep in mind for your virtual
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or hybrid meetings is audio quality looks are important for
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visual impressions, but audio quality is often overlooked or not
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thought about until last minute.
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The major takeaway from a study done by Norbert Schwarz
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of USC was that when audio quality is high versus
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low, people judge the content as better and more important.
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They also judge the speaker as more intelligent, competent and
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likable. A write up by the Harvard business review from
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june of this year also echoes the importance of having
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good audio quality.
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So audio quality is important.
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But how do I get it?
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Well, a quick search of best mix for video calls
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will pop up with many articles reviewing mix on quality,
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price compatibility, ease of use and other features.
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With all the research on mike's already done, companies can
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easily find the mic that best fits their budget and
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functionality to improve the audio quality of their meetings.
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This is a screenshot from Youtube.
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I just typed in best mix for videoconferencing and all
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these videos popped up of people reviewing mix.
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All the work is already done for you.
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How do you encourage more active participation from attendees versus
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passive listening?
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This is where management training comes largely into play.
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Knowing your employees is very important, you have to find
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ways to acquire quality input and participation from them rather
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than filler responses or participation.
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For participation sake, it could be more productive to ask
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questions in a way that doesn't pressure people to give
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a response on the spot.
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For example, bring up questions that require critical thinking during
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the meeting but state that you want your employees to
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take the time to digest the question and really think
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before formulating an answer.
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These questions should be documented in meeting notes as action
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items so employees can easily find them later rather than
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just rushing to fill the silence during a meeting.
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Another way to encourage more active participation is to follow
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up with your team members individually after meetings, especially with
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the ones that are less outspoken.
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Making this practice into a habit will not only let
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each of your team members know that you value their
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input and their thoughts, but it will make them less
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likely to just listen passively.
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The last major point to keep in mind is to
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find the balance of not over doing meetings.
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Stanford researchers published a study earlier this year that showed
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video and zoom fatigue to be very real.
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When our video meetings actually necessary.
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Can some be audio only.
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Can some be done via asynchronous collaboration?
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The answer is likely yes.
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Ask yourself these questions before calling a meeting every single
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time to make sure you're not overwhelming yourself and your
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employees with zoom calls.
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Our last question for this presentation is what hardware and
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or software are you using to make most of a
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hybrid work environment?
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The first one is camo by re incubate.
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It's an app that allows users to use their mobile
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phones as a high quality webcam.
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The app is easy to use and takes less than
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five minutes to set up.
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I know because I shot how to video for setting
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up camo earlier this week, no drivers to download, no
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special cables, just the charging cable that you already have.
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We also use Prezi which allows users to present slide
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shows in a very more personal way by keeping their
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face on the screen as they present as opposed to
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traditional power points that just have slides, it creates a
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much more personal presentation experience for both parties.
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In summary, Hybrid work is here to stay and there
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are many tools and apps already out there to facilitate
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better meeting experiences.
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And while we live in a world of fast moving
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technology, don't forget to take care of the human side
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of things, ask your team members for feedback and really
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listen to what they have to say.
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Let's all keep working hard to improve our hybrid and
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remote meeting experiences.
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Thank you so much for watching.