Audio Transcript Auto-generated
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Welcome to part three. And the final part of our H. M. I. S. New user training.
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Now we are going to go into how to enter clients in anonymously.
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Feel no need to try and rush and write this down. This is always available in our H. M.
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I. S. Data entry manual on the H. M. S. Documents page.
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And now there are a few situations that we just went over in part two of one,
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we need to enter a client anonymously.
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So if they refuse consent,
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if they have a positive HIV or AIDS status
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or if they are in a domestic violence situation,
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there's two methods for minimizing a client.
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They're mostly the same beyond the date of birth.
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Now for someone who has refused consent are HIV positive.
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We're going to go first name anonymous, last name anonymous.
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And then the quality will be the client refused.
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There will be no Social Security number and
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then the SSN quality will also be client refused
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the date of birth. We're going to keep the accurate month and the accurate year.
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We are just going to change the month to the
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first and enter approximate or partial date of birth.
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When working with domestic violence. We need to edit their birthday.
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Um, a bit more due to the fact that a birthday is intimate,
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a knowledge that an abuser may know.
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So same thing anonymous anonymous claim refused.
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No Social security number than client refused for the date of birth.
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We are going to always make it january one and then edit the birth year.
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Either 123 years. Um
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higher or lower than their actual birth year.
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With the quality as approximate or partial date of birth reported.
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Now to clarify for domestic violence clients.
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Um there's a difference between currently fleeing versus experienced.
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If a client is currently fleeing,
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they do need to be anonymous if they have um merely experienced
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domestic violence but are no longer trying to currently flee their abuser.
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They may be named in the database for that clarification.
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Now the remaining data elements are generally not considered to be identifiable.
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So you can enter the information correctly unless the client feels
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that a specific combination of their information would make them identifiable.
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There's always the option to enter client refused or client doesn't know.
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Um for elements as they come up and you
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can enter as such as the client feels appropriate.
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That is going to be the end of the video recording of the H. M. I. S. Training.
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Next we are going to do our live session session over zoom where we
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will review logging into client track as well as a few other things like
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workspaces and the bulletin board. How to enter help tickets,
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forms assessments, workflows, enjoying enrollments,
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um any kind of case management such as services, case notes,
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updating the info exiting a clients and then as well as any
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extra elements that may be needed for your specific project if necessary.
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So I will see you all in that live session soon