First standing order we converted

• GSA Special papers
• Print Receiving note: ANALYZED QE1.G44

• GSA Memoir
• Print Receiving note: ANALYZED QE1.G42

*Consulted Print Receiving Specialist

What does 'analyzed' mean?

Each volume in an analyzed monographic series are assigned a catalog record, title proper and subject headings.

Using TERMS in Converting Print Standing Orders to Electronic Format

INVESTIGATE

How is the print item received

and cataloged*?

First standing

order we converted

Monographic Series: “A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a [series title] applying to the group as a whole.” (AACR2)

• GSA Special papers and GSA Memoir are examples of two monographic series.

Series title: A collective title applying to a group of separate items.

• Special Papers (Geological Society of America)
• Memoir (Geological Society of America)

I'd like to convert print standing

orders to electronic format...

Geological Society of America (GSA)

• Special Papers
• Memoir

ACQUIRE

INVESTIGATE

ORDERING

1) How is it billed?

• by volume
• by year

2) Last volume on print order invoiced & received

3) Create 'standing order' record with know information:

• Start volume/Year
• pricing

4) Send to Vendor

DELIVERY

Print volumes delivered physically

Electronic equivalent:

• sign up for RSS feeds or email alerts
• invoices
• routine checks if publication schedule is irregular

CHECK IN

Print checked in on 'analytic' record

• Internal use collection record for standing order used to track receipt of titles in a monographic series.

Electronic equivalent: created 'electronic collection' named for Monographic series title when we are notified of new volume. Next, Implement individual volumes...

1st Impression

ACQUIRE

Manage same as journal

• ISSN
• Annual cost

BUT...

Librarian wanted volumes handled like

print. (catalog each

volume)

IMPLEMENT

1. Email notification of a new volume

• Print: print volumes assigned call number, barcode etc
• Electronic: add portfolio in collection record assigned
• Title proper
• eISBN
• URL
• cataloging note with 'monographic series' title

2. Report new title for cataloging, adding to proxy etc.

QUESTIONS?

3. Activate & Publish to catalog

amy.dumouchel@bc.edu

terra.kallemeyn@bc.edu

Implementation

Unforeseen problems

Investigating other e-available standing orders

• MARC Records for content analyzed or classed separately
• Print orders through YBP often received MARC records automatically
• Did not work for electronic, unless it was one of the following platforms:
• Gale
• Oxford
• Sage
• Wiley
• Cambridge
• CRC
• Elsevier

Solution

Bibliographer Response

• Identified and documented methods of receiving updates about new volumes:

• Submitted these to report to local services

Summary:

• Total converted: 8
• Bibliographers asking to convert:
• Everything - 1 ; 4 total titles
• Nothing - 1 ; 5 total titles
• Some - 4
• 1 bibliographer: 1 of 3
• 1 bibliographers: 2 of 3
• 1 bibliographers: 1 of 2
• 1 bibliographer: 1 of 4

Adding Decision Criteria

Impact on Print Receiving

https://docs.google.com/a/bc.edu/spreadsheets/d/1RqHYNbhKgmbCLGcVF4oodvRda96TfEUpVTvblNquSTc/edit?usp=sharing

• Noticeable reduction at this point
• Results in more content being handled by the eResources side of CER, through the report to local services

• Access type
• Pricing
• How is it billed?
• Per volume
• Per year
• Comparison to print pricing
• If we already had print plus online order format, was the online activated in the catalog?
• Were there multiple print standing orders on campus

Identifying Standing Order Candidates

Harrassowitz

Yankee Book Peddler