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Prehistory

Summer, 2011

May, 2012

Second hurdle: Software RFP

Evaluation Matrix

  • Price is automatically worth 40%
  • Weighted demos and references heavily
  • Extra weighting to main differentiators (OAI, collaboration, search and discovery)

July 27, 2012

  • $0
  • Software bids evaluated
  • Scanning PO cut
  • Scanning hardware purchased

Funds Spent to Date:

July 19, 2012

D Day (for real)

Money getting scooped by the end of July

Total: $6795.09

Scanners: $658.49

Lightroom: $597.00

Computers: $2,762.00

Scanning: $2,777.60

Funds Spent to Date:

June 19, 2012

RFP issued

!

July 31, 2012

Invention of the Peanut Butter Ginger Snap

September 7, 2012

Sept 5, 2012

Content DM set up on our servers

Bid (finally) awarded to OCLC/ Content DM

End of September, 2012

  • Controlled vocabularies added
  • Henderson Directory tests
  • Canadiana notified

August 14, 2012

  • Meeting to discuss scanning results

September 14, 2012

The Future

November, 2012

2012/ 2013

January , 2013

January, 2013

February 15/16, 2013

Addition of Hendersons

Local History Nights

Collectors' Scanning Days

Workflows for future collections

Identification of additional WPL materials

Digitization days

Local history talks

Total: $20,040.00

Indonesia

Previous: $6795.09

Content DM (plus additional year of suppport): $13,160.00

Lessons Learned

Project Planning Best Practices

Final Funds Spent:

... are almost impossible to use on a project like this. A flexible approach, with a clear vision of different possible roads and the ability to change course as needed is valuable.

(Planning projects with one-off funding and no long term-institutional support is HARD!)

about...

Anti-DIY

Public Libraries...

July 3-19, 2012

As much as I love custom solutions, and Open Source installs... sometimes, for 'quick and dirty', 'out of the box' might be your best option.

Especially when you don't have the long term institutional infrastructure (ie, IT people!)

... are really good at planning things without money.

Community engagement is often free, and adds richness to any project.

Committees

  • Out of the box, vs DIY
  • Project planning
  • Public Libraries
  • Networks
  • Committees

Networks are Key

Sometimes, you just have to get it done, and NOT form a committee.

Brianne Selman

Information and Virtual Services Librarian

Winnipeg Public Library

Find a good networker, and your job will be easier.

Gain the trust of an area-expert, and you will have in-roads to other experts (in our case, collectors) and their knowledge.

Maintaining those connections should be the most active parts of your project management.

February 21, 2012

April 30, 2012

!

First hurdle: ITS Expenditure Request

May, 2012

I start at WPL

Funds Spent to Date:

  • $0

April 25, 2012

Meeting with director and Head of IT

Zero to 50 K

April 23, 2012

Meeting with scanning consultant

April 19, 2012

Meeting with collector and historian

April 3, 2012

D(igi) Day

Don't Panic!

(Just spend $50k by April 30)

In Three Weeks

Compared:

Storage:

  • Concerto
  • Archivematica
  • EnterMedia 8
  • NotreDAM
  • Greenstone
  • iBase
  • ContentDM
  • Islandora
  • DSpace
  • Fedora
  • June 19, 2012

  • RFP issuedFile type flexibility
  • Distinction between record/ asset
  • Batch import options
  • Web based

Cataloguing

Retrieval

  • Metadata standards
  • Mulitilingual
  • OAI-PMH compliant
  • Smart search, faceted search
  • integration with OPAC
  • flexible display options

Support

Cost

  • Support options
  • Active community of users

$

Ongoing maintenance

April 11, 2012

Preparation of a budget and Project Plan

April 4, 2012

Decided to build a repository

Let the research begin!

Mass brainstorming

Addition of many more things

Identification of potential content

Panicked over content

Put the call out

April 10, 2012

April 5, 2012

Researched archival standards

April 6, 2012

Support

Brianne Selman

Information and Virtual Services Librarian

Winnipeg Public Library

Fall of 2011

U of A (Peel) to digitize

Hendersons for free

:) + :(

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